Meeting minutes--May 14, 2001

Wadsworth House

Present: Phyllis Askey, Jackie Dean, Mathilda van Es, Carol Elsen, Ellen Shea

Yenching Library Tour, May 22, 3:30-5:00

• Flyers were sent out to all HU library staff and notices were placed in Libinfo.
• Reminder -- Libinfo notice to go out on Monday, May 21

Fall tour at Schlesinger Library

• Ellen has agreed to find a date in the fall (September or October) for Schlesinger to host the next library tour.

Reception for New Library and Information Professionals

• There was an excellent turnout with a lively group.
• Suggestions for next year:
• *Have nametags include not only the person's name but also the library where he/she works.
• *Make clear in invitations that all librarians, not just new librarians, are invited to attend.

Faculty Club lunches

• Three sets of lunches will be planned for next year

1. Sept/Oct
2. Jan/Feb
3. Apr/May

• Letters of invitation will be sent out the month before the lunch(Aug, Dec,Mar)

• Phyllis will put together a packet for forms, letters, etc., that she has already created so responsibilities can be divided among committee members. Two members will work together for each quarterly group of lunches. Responsibilities can be divided as each pair decides, but it might work with one person gathering names and the other sending out invitations.
• To collect names of new librarians more effectively, it was decided to send out quarterly e-mail announcements (Aug, Dec,Mar) on Libinfo explaining the Orientation Committee's lunch program and asking for the names of new staff. Notification could be sent as reply to sender of email.
• Mathilda will check to see if this is an appropriate use of Libinfo. We can also refer people to our website email .
• Phyllis to draft and send to committee members an email that we would want to send out.
• Jackie and Ellen have agreed to be the Sept/Oct planning team.

Next meeting is scheduled for Tuesday, August 14, at 3:00.