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Minutes of the Executive Committee


November 25, 2003

Present: Oliver Cutshaw, Laureen Esser, Jane Hedberg, Rachel Howarth (Co-Chair), Gloria Korsman (Vice-Chair), Connie Mayer, Zuzana Nagy, Alix Reiskind, Pat Tully.

Absent: Karen Bailey (Co-Chair), Sarah Phillips, Tim Strawn.

COMMITTEE REPORTS

Benefits -- Oliver reported on plans for future programs. They await a response from Human Resources regarding a program on less well-known benefits. The group considered a program on benefits for working parents, as suggested at the October LAEC meeting, but decided this topic is well-covered by other groups at Harvard. The committee plans to survey members of the Assembly to learn what benefits-related topics are of greatest interest. Rachel suggested the group compose an email survey to distribute via HULINFO. Before sending the survey, however, be certain Peter at Wadsworth House has proofread the text. Renata suggested completed surveys be returned on paper by University Mail to ensure confidentiality.

Communications and Orientation -- There will be a Spring Tea for new librarians, announced Charlie, the date will be determined. The next Librarians' Lunch is in February. ComCom will bring as many new hires as space allows, in order of date of hire. "A tour of the Harvard Yard trees" is a forthcoming program. A themeless, host-less luncheon series will begin soon at Lehman House. It is hoped members of LAEC will attend. Rachel suggested a "come meet your officers" lunch. ComCom sends a representative to the Mentoring Sub-Committee of which Amy Boucher is Chair. Finally, ComCom is updating its charge.

Professional Development -- Laureen reported the committee's second program of the year will be an introduction to digital projects by Suzanne Kriegsman, Digital Library Projects Manager at OIS. A January date will be announced. The Bryant Fellowship announcement was published in Library Notes and on HUL-INFO. An informational lunch will happen in January.

Rights and Responsibilities -- At the last meeting, Pat reported, the committee discussed 4 topics: a program on "ethics and librarianship", revising the professional staff handbook, webspace revision, and features of mentoring programs at other university libraries.

OLD BUSINESS

Mentoring -- The LAEC discussed internships as one component of a mentoring program. While the Harvard University Library does not have a formal internship program, interns from Simmons GSLIS are present at many Harvard Libraries. Rachel suggested the Professional Development and/or the Benefits Committee consider a future program on how to start an internship program.

Fall Program -- The fall meeting of the Librarians' Assembly is set for Thursday, December 11, from 3 until 4:30 pm at the Monroe Gutman Library at the Harvard Graduate School of Education. Following University Library Director Sidney Verba's report on the State of the Library, the program will focus on front-line collaborations between faculty and librarians in support of teaching and research goals of the University. Ardy Kozbial, visual resources librarian at the Frances Loeb Library of the Harvard Design School; Carrie Kent, head of research services, and Mary Beth Clack, research librarian, both of the Harvard College Library Liaison Program; and Melissa Shaffer, acting executive director of the Baker Library at the Harvard Business School, will present projects that highlight ways that librarians are working with faculty across the University to build resources for the curriculum and research. A question-and-answer session follows the presentations. Rachel will request refreshments.

Website -- Jane urged all committees to review and update content. Connie volunteered to look at the website with an eye to making it a more dynamic space. Instead of describing a Librarian's Assembly program, might we offer a video or audio file? Gloria and Connie will meet separately to discuss this matter further.

NEW BUSINESS

Library Notes -- December 12th is the deadline for Library Notes. Committees may advertise programs if details are final.

The meeting adjourned at noon.

Respectfully submitted,
Gloria Korsman