Policies, Benefits, and Programs & Services
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  Please Note:
The following sections of the Handbook for Librarians contain summaries of many policies, benefits, and services that are described more fully at other web sites and in other publications. These University and Library policies, benefits, and services do not constitute a contract between Harvard and its employees and are subject to modification from time to time.

University and Library Policies

The following brief descriptions give the principal features of a number of University and Library policies that may have an impact upon employees of the Library. Full texts of these policies, often with guidelines for implementation, may be found in area personnel offices, on web pages, or in the office of the University Personnel Librarian in Wadsworth House.

Affirmative Action and Equal Opportunity Policies

Harvard University is committed to selecting faculty and staff without discrimination against individuals on the basis of race, color, sex, sexual orientation, religion, creed, national origin, age, veteran status, or disability unrelated to job requirements. The President and Fellows of Harvard College urge all persons within the University involved in recruitment, hiring, and promotions to exert their best efforts to achieve the goals set forth in the current affirmative action plan. The President and Fellows call upon every member of the University to engage wholeheartedly in the effort to ensure a wholly nondiscriminatory process of recruiting, hiring, and promoting women, members of minority groups, qualified handicapped individuals, and disabled and Vietnam-era veterans at all levels of employment throughout the University. Harvard also expects that outside agencies with whom it contracts will comply with all applicable antidiscrimination laws.
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  Confidentiality of Library Records

The HOLLIS Administrative Advisory Committee urges all Harvard library staff to be aware of and to enforce the American Library Association's Policy on Confidentiality of Library Records:

    The ALA strongly recommends that the responsible officers of each library, cooperative system, and consortium in the United States:

    1) Formally adopt a policy which specifically recognizes its circulation records and other records identifying the names of library users with specific materials to be confidential.

    2) Advise all librarians and library employees that such records shall not be made available to any agency of state, federal, or local government except pursuant to such process, order, or subpoena as may be authorized under the authority of, and pursuant to, federal, state, or local law relating to civil, criminal, or administrative discovery procedures or legislative investigatory power.

    3) Resist the issuance or enforcement of any such process, order, or subpoena until such time as a proper showing of good cause has been made in a court of competent jurisdiction.

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  Alcohol and Drugs in the Workplace

The unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance or alcohol is prohibited in or on Harvard premises, in vehicles provided by Harvard, or at any worksite or location at which University duties are being performed by Harvard employees. Alcoholic beverages may be served at certain approved places and times, usually in conjunction with social gatherings. Common examples of controlled substances, as defined by law, are cocaine, marijuana, and heroin. This policy applies to every Harvard employee. Violations may result in the University's taking serious disciplinary action against offenders, up to and including termination. Because of the considerable health risks involved in drug and alcohol abuse, resources are available to assist members of the community in understanding and dealing with abuse problems.

Inclement Weather Policy

If severe weather conditions prevail and you cannot safely come to work or must leave work early, policies for making up time and coverage of essential services vary from library to library.

Information and Computer Security

Information resources are vital University assets. Anyone who uses or provides information resources has a responsibility to maintain and safeguard these assets. Each individual, student, staff, and faculty member in the Harvard community is expected to use these shared resources with consideration and ethical regard for others. Individuals are also expected to be informed and be responsible for protecting their own information resources in any environment, shared or stand alone.

The "Security Policy Statement" is taken from Information Security Handbook which contains the complete policy statement and discussions of security issues relating to personal computing, data management, operations, access control, network security, and legal issues. It also includes sample statements, including personal computing security practices, sample departmental guidelines, and other security resources and information.
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  Nepotism policy

Staff members should neither initiate nor participate in, directly or indirectly, decisions involving a direct benefit to members of their immediate family or household. Persons should not be employed in positions where they will be subject to the close supervisory authority of a member of their immediate family or household. Exceptions require the written approval of the appropriate dean or vice president.

Personal work

The performance of personal work or services by a staff member for his/her supervisor can be inconsistent with the staff member's basic duties and responsibilities and can significantly reduce his/her job satisfaction. It is, therefore, contrary to Harvard policy to require a staff member to perform personal work or service.

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  Sex Discrimination Policy

It is Harvard's policy that no person shall, on the basis of sex, be denied the benefits of, or be subjected to discrimination in any aspect of, his or her employment as required by federal and state laws and regulations. The University's commitment to equal opportunity for women is reflected in policies that cover, but are not limited to, the following areas: recruitment, hiring, termination, upgrading, promotion, job classification, retirement, training, salary, working conditions, policies of nepotism, fringe benefits, marital/parental status, or maternity leave.

Sexual Harassment

Sexual harassment is discriminatory and unlawful. It may cause personal anguish, as well as career damage, and, as an assault upon an individual's dignity, it is clearly inconsistent with the nature of an academic community. Individuals who are affected by or aware of suspected instances of such verbal or physical conduct are urged to bring those situations to the attention of appropriate University officers. They may select the informal process available within their faculties or departments; they may consult with their personnel officers or staff relations representatives in the central Office of Human Resources; they may utilize the formal grievance procedure administered by the Office of Human Resources; or they may deal directly with an attorney in the General Counsel's office. The Faculty and Staff Assistance program also is available to offer confidential counseling and advice and can make proper referrals.
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  No Smoking Policy

Smoking in public areas of buildings is prohibited by Cambridge City Ordinance. The ordinance declares that "smoking in public places is a public nuisance, dangerous and hazardous to the public health, and violative of the right of non-smokers to breathe air that is free of contamination." Consistent with that ordinance, smoking is prohibited in all Harvard buildings except in specifically designated "Smoking" areas.

Several departments not located in Cambridge, and, therefore, not affected by this law, have established their own guidelines, which may differ from what is required by the Cambridge law.

Theft or Mutilation of Library Materials

Massachusetts law imposes severe criminal penalties on individuals who steal, mutilate, alter, destroy, or fail to return books or other library materials and property. These penalties include imprisonment and fines as high as $25,000. In addition to these penalties, violations by Harvard employees or students may result in the University's taking serious disciplinary action against offenders, up to and including termination of employment or expulsion.
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  Inside Harvard

Inside Harvard is available to all Harvard staff registered with the Office of Human Resources. It announces new job openings a week before they are posted outside the University. This internal preference period has facilitated the transfer process for many staff members, both within and outside the Library. In addition, The Harvard University Gazette lists all exempt staff positions open throughout the University.

Tuition Assistance Plan (TAP) (5-9679)

TAP provides eligible staff the opportunity to take one course at Harvard for either professional or personal development after three months of employment. Courses can be at any of the participating graduate schools,the Faculty of Arts and Sciences, and the Continuing Education schools (Extension, Summer School, and Radcliffe Seminars). The cost of a course is ten percent of the course cost in FAS and the graduate schools. Extension courses offer a reduced flat fee. After two years of service, the benefit is increased to two courses (or a total of eight credits) per term, and after fifteen years of service, one course may be taken free each term. Certain faculties have different costs and eligibility factors.

After six months of employment, staff members may elect to take one job-related course per semester at another college or university and receive a 75 percent reimbursement up to a maximum of $2000 per year. After seven years of service, staff may be reimbursed up to a maximun of $4000 in an academic year. Only academic, credit-bearing courses taken for credit are eligible under the TAP program. Courses and seminars bearing only Continuing Education Units (CEUs) are not included.

Currently, taxes are due on courses taken for graduate credit if the course is not job-related.

Staff members with two or more years of continuous service are eligible for up to three hours released time per week to attend classes, provided that they have made arrangements with their supervisor.
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  Center for Training and Development (5-4895)

The CTD offers a variety of programs and services for the purpose of individual and organizational development. Workshops and individual counseling in career develop ment help all levels of staff to manage their careers at Harvard and beyond. Office management courses, e.g., keyboarding, accounting, word processing, effective business writing, etc., offer skill-building opportunities. Career development and office management programs and services are free to Harvard staff. The CTD works with human resource offices and managers in faculties and administrative departments to develop courses for supervisors, managers, and other professional staff. There may be a nominal fee for some of these courses. The CTD also consults with managers on organizational development issues, such as team building, conflict resolution, communications, total quality management, and mission and goal planning.

Institute for Learning in Retirement (5-4072)

The Institute is operated under the Division of Continuing Education and provides a variety of study opportunites and social programs for retired persons, as well as some library privileges. The Institute is located at 51 Brattle Street.

Staff Benefits and Information

Orientation Program (5-7785)

On one Tuesday monthly the Office of Human Resources hosts an all-morning program, with breakfast, to introduce new exempt employees and update not-new employees to the benefits available to Harvard staff. The programs are held alternately in Cambridge and in the Medical Area. Several of the available benefits plans have enrollment deadlines, so new staff are encouraged to attend this program as quickly as possible. Thereafter, changes to most benefit plans can be made once a year -- usually during November, with a January 1 effective date.

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  I.D. Cards (5-3322)

New employees must have pictures taken for a Harvard I.D. If the local unit does not have a picture-taking facility, this may be done at Holyoke Center 340. The I.D. cards are then mailed to each new employee. I.D. cards are used as library cards and museum passes, identification for the use of University Health Services, the Pharmacy, Harvard Housing Office, T-pass program, athletic facilities, shuttle bus, etc. If you do not receive your I.D. card or if it is lost or stolen, please report to the Name and Address Office to replace your card. Bring a signed statement of proof of employment, which is available in your personnel office.

Paychecks

Most staff members are paid twice each month, on the 12th or the 26th. If a regular payday falls on a holiday or weekend, you will be paid on the preceding workday. If possible, you should arrange to have your check "directed deposited" into your bank account. Your pay stub receipt will be sent to your library's central financial services unit.

Vacation, Holidays, Personal Days, and Sick Pay

A full-time expempt staff member accrues vacation at the rate of 1 2/3 days per month of completed service (four weeks per year) up to a maximun total of 40 days. After ten years of continuous service, staff members may save up to five days per year for later extended vacations, where workload and staffing permit; the total number of regular and banked vacation days cannot exceed 60 days. To recognize and reward the expertise, experience, and dedication of its longer-service staff, the University enhances benefits, such as sick leave, vacation, and educational opportunities after various anniversary dates. Eligible members receive extra days according to the schedule outlined in the Personnel Manual.

In addition to vacation, staff members get 11-12 paid holidays each year. The University observes the following holidays: New Year's Day, Martin Luther King's Birthday, President's Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and the Friday after Thanksgiving, and Christmas Day. December 24th is usually a half-day. Each year the Office of Human Resources publishes a paid holiday calendar, which also can be found in the Harvard Community Resource. Extra days may be granted in certain years.

Three personal days are available each year to cover other absenses. In the first academic year of employment, the number of personal days is prorated according to when the employee began work. Personal days not used within the academic year they were granted are forfeited.

All staff members accrue sick pay days at the rate of one per month; up to a total of 130 days may be banked for future use. Part-time staff accrue sick pay on a pro-rated basis. Up to nine days of absence in any fiscal year can be charged to the accrued sick pay when the illness of someone in the staff member's immediate family or household, who is regularly dependent on his/her care, requires the staff member's absence from work.

For purposes of calculation, a person who begins work before the 16th of the month is entitled to a full month's credit toward vacation and sick pay; a person who begins work on or after the 16th does not earn credit for that particular month.

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  Family and Medical Leave Policy

This policy incorporates the provisions of the Family and Medical Leave Act of 1993 (FMLA) with policies and benefits that were available to eligible Harvard staff before the Act was passed.

Short-Term Disability Plan

Short-term disability is a non-contributory program that is available to staff after ten days of illness for up to twenty-four weeks at 70% of pay (100% for employees with seven or more years of service.) Eight weeks of short-term disability may be used as part of a thirteen-week maternity leave. For longer maternity leaves and all other uses, medical certification from a doctor is required.

Total Disability Plan

Under the provisions of the University's Total Disability Plan, after six months of total disability a staff member is eligible for a monthly payment equal to 60 percent of salary. The payments, which may include benefits payable by Social Security or Worker's Compensation, will continue to the end of the disability or to retirement date, whichever occurs first. Health plan and group life insurance coverage continue without premium charge, and pension credit continues based upon full salary in effect at the onset of disability. This is a contributory plan based upon the staff member's salary.

Parental Leave

A 13-week leave period is provided for birth and adoptive mothers with assurance of return to the same position. The leave for birth mothers may be covered by a combination of sick time, vacation, eight weeks of short-term disability, and leave without pay. Adoptive mothers have one week's leave with pay and may use vacation and leave without pay for the remaining twelve weeks. Longer leaves may be arranged, but not with a guarantee of the job being held.

For birth and adoptive fathers, a one-week period with pay is provided.
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  Leaves of absence

Unpaid leaves:

Short-term personal leaves of 31-90 days (without pay) are available as departmental staffing requirements permit. The employee will automatically be reinstated in his/her position upon return from leave, unless other conditions have been agreed upon in writing.

Long-term personal or career development leaves of at least three months and up to one year are available to any employee with five or more years of continuous service to the University. Long-term leave agreements ordinarily include either a guarantee of reemployment in the same job or preferential hiring for any similar open position in the unit upon return from leave.

Paid leaves:

Bereavement Leave: Librarians are entitled to up to three days paid leave in the event of a death in the immediate family or household. On occasion this leave may be for longer periods.

Jury Duty: Regular salary will be paid while the employee is on duty.

Military Leave: A staff member who is required to participate in two weeks of annual training as part of a military service program will be paid the difference between his/her regular salary and the pay received for the training. Time off is not charged to vacation time, but requires documentation.

Other paid leaves include time off to appear in court as a witness -- but not as a party to the action, or emergencies not covered by other types of leaves.
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  Retirement Plan

The Staff Retirement Income Plan provides lifetime retirement income or lump sum benefits for staff members when they leave Harvard. The benefits are based upon years of credited service and the best five-year average salary in the final ten years of service. Initially, there is a five-year waiting period for participation for new staff . The University pays the full cost of the Plan. Human Resources provides a checklist of your benefits upon retiring from, or leaving Harvard

University Benefits Committee

The University Benefits Committee (UBC) advises and informs the President, Provost, Deans, and Vice Presidents on University-wide fringe benefit policies for members of the Harvard community who are not represented by a union. The Librarians' Assembly also has a standing committee on benefits that acts as a clearinghouse for information.

Health & Dental Options

Harvard offers several HMO (Health Maintenance Organization) and point-of-service plans. Faculty and staff living outside Massachusetts have one health plan option: Blue Cross Blue Shield Out-of-State, which is a traditional indemnity plan. Harvard also offers dental plans. For emergency/medical information, you can call 5-5711.

Co-Payment Reimbursement Program

Staff who participate in one of Harvard's health plans are eligible to be reimbursed for certain co-payments for medical visits. Salary restrictions exist, as well as limits to the types of co-payments covered.

Flexible Spending Account Program

This program allows you to pay for uninsured medical and dental service and dependent care expenses not covered by other programs. It may also be used to pay dependent care costs, including day-care programs. Under this program, staff members may have Harvard reduce their salary by up to $5,000 for dependent care and $3,000 for medical and dental expenses. The amount of money withheld and used to pay for these expenses is not subject to state, federal, or Social Security taxes, but the IRS requires that money in a flexible spending account not used in any calendar year be forfeited, so care in estimating anticipated costs is essential. Your election to particpate must be made within 30 days of your hire of notification of eligibility.
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  Group Life Insurance and Business Travel Accident Insurance

Harvard provides free life term insurance to all eligible staff members. The amount of coverage is equal to one-half of the staff member's annual earnings. Staff may also elect additional contributory life insurance of up to five times annual earnings, with certain age restrictions. The business travel accident policy has a minimum death benefit of $100,000.

Tax-Deferred Annuity Program

The TDA Program provides a tax-efficient way for staff members to set aside additional money for retirement. It enables staff to contribute pretax dollars to special annuity contracts with the Teachers Insurance and Annuity Association/College Retirement Equities Fund (TIAA/CREF) or to mutual funds offered by Scudder, Vanguard, and Fidelity. The contributions are not subject to federal taxes until funds are withdrawn. State income tax is assessed, however, on the staff member's annual salary. There are limitations and penalties on withdrawals made before age 59 1/2, and the maximum amount a staff member may contribute each year varies with the individual, but cannot exceed the total set by the Internal Revenue Code, in combinaton with other tax-deferred programs.

Harvard Union of Clerical and Technical Workers (HUCTW)

Most support staff are members of the Harvard Union of Clerical and Technical Workers, AFSCME, AFL-CIO. HUCTW include in their bargained agreement a number of provisions, including the establishment of Joint Councils and Problem Solving Teams. A complete description of benefits and regulations may be found in the HUCTW's Personnel Manual and its Agreement, which are also available in personnel offices across the University.

Procedures to resolve work related problems

The informal and formal review procedures described in section 3.3 of the University Practices and Procedures Governing Employment in the Administrative/Professional Personnel Manual are designed to ensure fairness and consistency in the University's relations with its staff members. No staff member's status with the University shall be adversely affected in any way because he or she utilizes these procedures. A copy of the complete statement is available in the University's Personnel Manual and in area personnel offices.

University Programs, Services, and Facilities

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  Athletic Facilities & Events (5-4848)

Most of Harvard's athletic facilities are available to staff and to their families for a nominal annual fee. Longer-service staff are eligible to obtain a free Athletic Participation Sticker for their own personal use. Check with your local personnel office for details and information about obtaining stickers. Schedules and information about facilities are available at the Athletic Office (60 Kennedy St., 5-4848). Facilities include outdoor tennis courts, swimming pools, squash and basketball courts, exercise and weight rooms, and the ice skating rink. Sculling equipment is also available, and sailing tickets may be obtained at the Sailing Center on Memorial Drive. In addition, various recreational programs are offered, including over thirty instructional courses in such sports as squash, tennis, and ice skating.

Tickets for most athletic events are available to staff at a discount. Visit the Ticket Office in Harvard Hall B or call 5-2211. Longer-service staff are eligible for a Crimson Card that provides free admission to sporting events.

Bicycles (5-1215 or 2-1379)

To help deter thefts of bicycles and to aid in identifying lost or stolen bicycles, all members of the University community are encouraged to register their bicycles with the University Police. This can be done anytime at 29 Garden St. in Cambridge or at 200 Longwood Ave. in the Medical area. Take your bicycle with you so that you will have its serial number handy and will be able to use the engraving tool to further mark your property.
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  Office of Work and Family, (5-4100, 5-4900)

The Office of Work and Family advises parents about services in the community, including day care centers, nursery schools, licensed family providers, private schools, after-school programs, and summer and vacation programs. It is located at 2 Brattle Square, 2nd floor.

Please note that the Harvard childcare centers are not run by Harvard, but the University provides space, utilities, and landlord services at no cost to the users. They are run as separate non-profit corporations, with their own boards of directors; administrative structures; and policies, including hiring and enrollment. These centers vary in philosophy, parent participation, schedules, tuition fees, and ages of children.

Credit Union (5-4460, 2-2265, or 726-1630)

The Harvard Employees Credit Union (in Holyoke Center, 8th floor; in the Medical Area, the Kresge Building at the School of Public Health; and in Massachusetts General Hospital's MGH Clinics 1) is a cooperative association for pooling interest-earning savings of members. In addition, IRA accounts and loans at competitive rates for many purposes are available.

Dining Facilities

Harvard staff members can eat at a number of Harvard facilities, although many are on semester schedules. A list of eateries is available from the dining facilities home page.

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  Environmental Health & Safety (5-5560)

This department is prepared to assist you with information and service. It is composed of professionals in the fields of radiation safety, fire prevention, biological safety, industrial hygiene, asbestos, pest control, air pollution, and environmental and safety services, including those related to the use of computers and VDTs. Area safety offices are also in Cambridge (5-2852) & the Medical Area (2-1720).

Emergency Telephones

The emergency telephone system provides rapid, readily available and strategically located police-citizen communication devices. These phones are identified by the blue lights over them and may be found in over 70 outdoor locations throughout the community. From Harvard telephones, dial 5-1212 (in the Medical Area, 2-1212) to reach the Harvard Police.

Escort Service (5-0400 or 2-1379)

The Harvard Police will escort any Harvard staff member to the nearest shuttle bus stop between the hours of 7:00 P.M. and 3:00 A.M. In the Medical School area, the Escort Service is available from 6:00 P.M. to 1:00 A.M. The Escort Service is not designed to provide individual transportation on a regular basis; any person who wishes to have regular assistance should seek alternative arrangements.

Events Calendar and Harvard News and Public Affairs

The Harvard Gazette events calendar includes an extensive weekly listing of events around campus. The Harvard College Online Calendar provides a central resource listing all kinds of events that are of particular interest to students. Organizations can publicize their events in both resources. You can also call the events hotline at 5-1718 for a recording of happenings and events at Harvard.

The Harvard News and Public Affairs site is designed to provide accurate and timely information about Harvard University. Here you will find the latest press releases, news and feature stories from the Harvard University Gazette, news about scientific research, a photo gallery, and other easy-to-access facts about Harvard.
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  Faculty and Staff Assistance Program, 5-HELP (5-4357)

The Faculty and Staff Assistance Program is a confidental service that assists staff to manage personal or work-related problems. The program provides free referral services in many areas, including financial, family, or legal problems, emotional problems, or drugs or alcoholabuseeither personal or of a member of one's household. The trained staff will put them in touch with appropriate problem-solving resources in the community. It is important to remember that no written records are kept of visits, and confidentiality is guaranteed.

Faculty Club (5-5758)

All administrative and professional staff are automatically members of the Faculty Club; register at the desk during your first visit to learn about the many benefits of membership. Support staff are eligible to become members after fifteen years of service.

Handicap Van, General information (5-0400)

The Harvard Handicap van is for faculty, staff, and students who, because of a physical disability, find it extremely difficult or impossible to use the Harvard Shuttle Bus. Hours of service are daily between 8:00 A.M. and 1:00 A.M. except during academic vacation periods.

Harvard Cooperative Society (The Coop) (499-2000)

All staff members are eligible to join the Coop, a general merchandise, clothing, and book store. For one dollar annual membership fee, staff are entitled to a patronage refund, payable in the fall, on cash and charge purchases made at any of the Coop locations.

Harvard Health and Fitness (5-1771)

HHF, sponsored by the Office of Human Resources, provides health enhancement programs focusing on physical fitness, nutrition, and stress management. A number of wellness programs for people at all levels of fitness are available at little or no cost. Graduates of HHF programs receive a newsletter to help them stay in shape. Special events, such as mountain hikes, beach walks, and canoe trips are also offered as part of HHF's program.

Harvard Information Center (5-1573)

The Information Center is located in the Massachusetts Avenue end of the Holyoke Center arcade and is open 9-5, Monday through Friday. Here visitors may look at numerous publications about the University and pick up free material, such as the Gazette, and the Independent. Tours of the campus can be arranged here, and tickets for many Harvard-sponsored concerts and plays can be purchased.

Harvard Medical School Health Letter

Staff members may subscribe to the Health Letter for $5 per year, a $13 savings over the regular subscription price. Employees with fifteen or more years of continuous service may subscribe at no cost.
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  Harvard Outings & Innings (5-2828)

O&I is an organization dedicated to promoting recreational, cultural, and social activities. The one-time membership fee of one dollar entitles staff to its monthly calendar of events, highlighting museum tours, concerts, plays, trips, and workshops. O&I also sponsors Field Day, the annual celebration of and for Harvard's faculty and staff. Many of O&I's events are free or at substantially reduced rates. Longer-service staff may participate free in one O&I event each month.

Harvard Student Agencies (5-3031)

This student-run organization provides a variety of low-cost services to Harvard employees, both in their offices and in their homes. Services include catering, linen services for conferences, bartending, housekeeping, desk-top publishing, and tempo rary help for office moving and clerical needs. Call HSA for more information and a complete list of services.

Harvard University Press (5-2600)

All staff members are entitled to a ten percent discount on the cash purchases of books listed in the Harvard University Press catalog by presenting their I.D. card or check stub at the Press's display room in the Holyoke Center arcade.

Housing Office (5-3377)

The Housing Office maintains current information on apartments, houses, rooms, or condominiums, both in Cambridge and in nearby communities. Persons must visit the office at 7 Holyoke St. to obtain information and must show proof of Harvard affiliation and identification with a photograph for admittance.

Libraries and Museums

All staff with valid University I.D.`s may use the services of and borrow materials from most of the libraries.

The Harvard I.D. is also a free pass to the University museums, including the Fogg and Sackler Museums, the Historical Scientific Instruments Collection, the Peabody Museum of Archaeology and Ethnology, the Mineralogical Museum, Botanical Museum (including the world-famous glass flowers), the Museum of Comparative Zoology, and the Semitic Museum. A booklet describing all of the museums is available at the Information Center in the Holyoke Center arcade.

Longer-Service Employees

Staff members with two or more years of continuous service are eligible for up to three hours per week of released time to attend classes, so long as arrangements have been made with the supervisor. They may also take two courses per semester. After 15 years of service, staff members may take one course per term at no cost.

Staff members with ten or more years of continuous service may save a portion of their accrued vacation days for later extended useworkload and staffing permitting. In each twelve-month period five days may be "banked" in this way, but the total of all vacation accrued cannot exceed 60 days, except for the longer-service vacation rewards.
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Also after 15 years of continuous or 25 years of total service, staff members receive a special gold Harvard I.D. card that entitles them to the following additional benefits:
  • A Crimson Card for free admission to several sporting events each year.
  • Twelve vouchers for half-price tickets to any Loeb Drama or American Repertory Theater performance.
  • Membership in one of Harvard's four museums or the Arnold Arboretum at a greatly reduced cost.
  • Free subscription to the Harvard Medical School Health Letter.
  • Free athletic participation stickers.
  • One free Outings & Innings event each month.
  • One free Harvard course per semester.

After 25 years of total service (regardless of years of continuous service) staff members are honored at a University-wide recognition ceremony held each spring. The reception, which is hosted by the president, includes honored faculty, staff, and their families. Honorees receive a Harvard chair (or rocking chair) with an engraved nameplate and certificate of recognition.

Lost and Found

In addition to many local Lost and Found repositories in the various schools and departments, the University Lost and Found is located in the University Police Department at 29 Garden Street (5-l783). The Medical Area Lost and Found is in the Parking and Security Office at 200 Longwood Avenue (2-1111).
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  MBTA Pass Program (6-1792)

The University pays ten percent of the monthly price charged by the Massachusetts Bay Transportation Authority for a "T" pass. This monthly pass entitles the holder to unlimited use of the subway system, the buses, and/or commuter rail. The Pass Program Office is in 380 Holyoke Center; in the Medical Area visit the MASCO Office at 221 Longwood Ave. Take your Harvard I.D. with you.

Museums

News and Publications

    Harvard University Gazette

    The Gazette is a weekly newspaper published by the News and Public Affairs Office to keep the community informed about University news and happenings, including job openings and calendars of events. It is distributed free in quantity to numerous locations; personal subscriptions are $15 a year.

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    Harvard Magazine

    The University's alumni magazine is published six times a year and is mailed to faculty and staff at their homes.

    HOLLIS Newsletter

    The HOLLIS Newsletter is a free bimonthly publication of the Office for Information Systems. It is distributed in print to HOLLIS liasions and other subscribers in the Harvard library Community. The Newsletter gives information on recent updates to HOLLIS and HOLLIS PLUS, as well as providing a guide to new library resources.

    Library LISTSERVS

    The Harvard University Library E-Mail discussion lists, HULINFO and LIBINFO, make it easy to make contacts, find information, learn about resources, and exchange opinions. Follow the links for subcription information.

Notaries Public

The University Telephone Office (5-l000) keeps a referral list of those persons around the University who are notaries public; also many of the personnel offices know of local notaries.

Parking (5-4785 or 2-1111)

Parking permits are handled by the staff member's local personnel office and the Parking Office, which is located at 29 Garden St. in Cambridge and 180 Longwood Ave. in the Medical Area. Parking is available on an annual basis as unassigned or assigned daytime spaces or as resident 24-hour parking; many lots also provide spaces on a daily basis. Fees vary according to location and type of permit.

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  Programs for Persons with Disabilities (5-1859)

The University is committed to hiring and training persons with disabilities. Disabled staff members are encouraged to discuss their work-related concerns with staff in the Office for Programs for Persons with Disabilities. The Office continues to plan actions designed to improve the working environment for the disabled. Call the program coordinator at 495-1859 (TTY 495-4801). A van to transport handicapped persons from one location to another is available by calling 495-5120.

Purchasing Discounts (5-4441)

The University Purchasing Office maintains a list of businesses that give Harvard employees discounts on purchases. These include a wide variety of products, such as automobiles, clothing, sewing machines, typewriters, etc. Lists of participating busi nesses are available for reference in the Purchasing Office and in the office of Outings and Innings, both on the 6th floor of Holyoke Center. See also Technology Product Center, below, for computer equipment and software purchases.
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  Shuttle Buses (5-0400)

A shuttle bus between Harvard Square and the Medical Area is available free to staff with Harvard I.D.'s. It runs Monday through Saturday at regular intervals (tel. 732-2384). In addition, a shuttle bus operates between the Cambridge campus and Soldiers' Field Park at the Business School (tel. 5-5280). The Harvard handicap van is available for disabled persons who cannot use the shuttle bus (tel. 5-5280).

Technology Product Center, 5-5450

Staff members with a valid Harvard I.D. may purchase personal computer systems and software at TPC at thirty to forty percent discounts. TPC is located at 65 Mt. Auburn St. Rear.