L. Marcus (chair), S. Britton, B. Burg, M. Hamilton, A. Kozbial,
S. Milstein, K. Rutter, L. Shirey, D. Whitesell (minutes)
1. Three new committee members, all of whose terms expire 6/00, were
introduced: Scott Britton, Lamont Library; Ardys Kozbial, HP&RE Library;
Susan Milstein, Fine Arts Library. The committee's charge and operating
procedures were reviewed.
2. Lawrence Marcus made the following reports:
a. He is working to place the "Carpenter Report" and its recent
update on the committee's web site.
b. Executive Committee news: Michael Leach has been reappointed
as Chair of the Librarians' Assembly. The three standing
committees (Communications & Orientation, Professional
Development, Rights & Responsibilities) will soon be joined by
a Benefits Committee. This year the Executive Committee will
draft a procedures manual to supplement the Assembly Bylaws.
3. The remainder of the meeting was devoted to revision of the Handbook
for Librarians & Professional and Administrative Staff in the Harvard
University Library (most recent ed.: Sept. 1991). The following decisions
The committee will devote the next few months to Handbook
revision, then proceed to other projects.
The target audience will be HUL librarians. The Handbook is to
be an authoritative central source for basic personnel and policy
The revised Handbook will be published in electronic form. A
print version may be considered if there is sufficient demand and
if funding can be found.
Technical issues: Lawrence Marcus will manage the web site,
obtain server space, etc.
Decisions as to form, content etc. will be made by consensus.
For the time being, the committee will retain the present
Handbook format and organization. Later, Handbook content may be
reorganized depending on the opportunities presented by web-based
Editorial procedure: The committee will proceed section by
section. Work on each section will be coordinated by a section
leader, who may assign responsibility for various subsections to
other committee members. The section leader will e-mail other
committee members with comments on suggested changes and text
needing revision; section text will then be reviewed by the
committee as a whole at its next meeting(s). Revised Handbook
text will be mounted on the committee's web site as it is
completed. Text is subject to review by the University Library
Handbook content will remain general, i.e. to include
information pertinent to all HUL professional staff. More specific
information concerning policies and procedures relating to, say,
HCL librarians may be made accessible via web links.
Data entry is to be minimized through scanning, web links to
existing sites, etc. Section leaders should investigate potential
Ardys Kozbial volunteered to serve as section leader for
Handbook Section I: Organization of the University Library.
4. The committee's next meeting will be on Tuesday, 18 November, at 3
p.m. in the 1st floor conference room of the Law School Library (Langdell
Hall). Tentative agenda: revision of Handbook Section I.