HOLLIS CIRCULATION LIAISONS MEETING

November 25, 1997 9:15-10:45 OIS Conference Room

Introductions

Old Business

  1. Home page for circl agendas and notes. This project has been started, with September and October meetings now accessible from the HUL home page, under library committees. See: http://hul.harvard.edu/cmtes/circl/circl.html. MLC will post meeting agendas, annotated with a list of attendees and notes after the meeting has taken place. Circl members are welcome to post other materials as deemed appropriate by the group.
  2. Question about Accounts Receivable (Gene DeVita): how to communicate changes in patron billing to Accounts Receivable?
  3. Other?

New Business

  1. Each year on 12/1, several units change their 2X/year loan period from 2/10 to 9/10. 12/1 is this coming Sunday. Changes can be made today or tomorrow, to go into effect the following day, or we can wait until Monday, with changes in effect on December 2. Libraries making this change are: Divinity, Fine Arts, Gutman, Littauer, Widener.
  2. Next meeting might not need re-scheduling as it looks like CGI will be here the second week of January (still tentative). Let's schedule it for Jan. 6 and hope it sticks.
  3. Discussion: proper use of the patron note field (Scott Britton).
  4. Discussion (Note from Gene Devita): "Regarding three times a year overdues - I have charged probably over half to lost and when the printout comes linking the item to the patron I have gone into patrons' records and waiving the fine (since Tozzer's policy is NOT to charge "officers" for lost, non-returned books, so I have racked up $2700+ in waivers lately, I think and am sure that total will go over $4000 soon. Was wondering if any other libraries DO NOT charge officers for lost/non-returned books like us and do they do the waiving too? "
  5. Patron email addresses in patron records? (Gene Devita)
  6. Circulation reporting overview. This month we'll talk about the data that is available for reporting and think about future circ reporting topics that would be useful.

Policy Changes Completed in October and November

  1. 10/31: Change Wolbach 2x/year due date
  2. 11/20: Change Wolbach 30 day loan to fixed date, end of exam period

Policy Changes Planned for November and December

  1. 12/01: 2x/year due dates switched from 2/10 to 9/10 for Divinity, Fine Arts, Gutman, Littauer, Widener.
  2. 12/01: Change Law 3x/year due date from 1/15 to 6/15.
  3. 12/01: Change Widener EXTG 2x/year due date to 08/31, 10 days earlier than the "officer" due date.

Next Meeting: January 6, 1998 -- 9:15-10:45 -- OIS Conference Room