HOLLIS CIRCULATION LIAISONS MEETING

April 4, 2000 9:15-10:45 OIS Conference Room

Informal meeting notes (MLC)

Introductions

Old Business

  1. TFSCP update: The ULC approved the recommendations and would like us to look next at how to proceed with some level of implementation. Although many of the recommendations would be difficult to implement under HOLLIS I, there are some that could be implemented now. The goal would be for the individual units to analyze their policies in light of how the proposed changes would impact them, and decide on a set of changes, if any, by August 1. Changes would roll out in early September (September 6?), or sooner if libraries prefer. Libraries would determine whether to implement all or none of the changes at this time, but we would like to discourage policy changes (for normal loans) that do not represent an evolution toward the recommendations. The group agreed that a written statement of support from the ULC is essential; such a statement would be distributed to the user community, with faculty notification a particular concern. TFSCP planning is already taking place at a number of units.
  2. Based on our discussion at this meeting, the only library that might not be "covered" for individual follow up is Wolbach. MC will follow up. HCL units are being contacted by Elizabeth McKeigue, and other units are represented and being contacted via membership on the TFSCP. MC to find out also about follow-up with the Science Libraries.

  3. New/newer circ libraries: Chemistry Lib. signed the blocking agreement.

 

 

 

 

New Business

  1. Annual barcode contract renewal. Data2 (our barcode vendor) has supplied us with the new contract for this year (April 1, 2000-March 31 2001). The pricing will remain the same. Pricing is posted at the Circ-l web page: http://hul.harvard.edu/cmtes/circl/data21999.html
  2. Y2K bites us with January term and a/r bills. The term bill program ran at the beginning of Feb. and included January charges but missed the December charges. Therefore there are bills from Dec. that are still open. Problem has to do with comparison on a decimal date (e.g. 99351 and 00017). OIS is aggressively pursuing the problem, hoping to resolve it in time for the next run (tomorrow, April 5).
  3. Scott Britton noted the importance of the April term bill; also suggested that we send out a notice to circ-l on Thursday to explain the situation in order to minimize confusion.

  4. A Y2K problem with display of bills (dates show as 1900 instead of 2000) is a separate problem that has already been corrected.
  5. Policy changes for 4/30: can go in effective either 4/28 or 5/2. Discuss.

Changes will go in effective April 28.

Next Meeting: May 2, 2000 -- 9:15-10:45 - OIS Conference Room

 

April Attendees

First Name

Last Name

Library

Phone#

E-mail

Judi

Beland

COUNTWAY MEDICINE

2-3202

jbeland@hms.harvard.edu

Scott

Britton

LAMONT

5-2455

sbritton@fas.harvard.edu

Gene

DeVita

TOZZER

5-2253

devita@fas.harvard.edu

Paula

Ebbitt

KENNEDY SCH OF GOV

5-1305

paula_ebbitt@harvard.edu

Desiree

Goodwin

LOEB DESIGN

5-9163

dgoodwin@gsd.harvard.edu

Deb

Grier

FINE ARTS

6-1943

grier@fas.harvard.edu

Melissa

Hilbert

WOLBACH OBS (HCO)

6-7601

mhilbert@cfa.harvard.edu

Susan

Leavitt

LITTAUER

6-1454

sleavitt@fas.harvard.edu

Tom

Macdonald

HILLES

5-8722

thmacdon@fas.harvard.edu

Louise

Ragno

KUMMEL GEOLOGICAL SCI

5-2029

lragno@fas.harvard.edu

 

Policy changes in March and April 2000

Service Unit

Date Needed

Reminder

CABOT

3/8/00

one-time change: change COMP loan to 2 weeks

WOLBACH

4/26/00

set wol 30 day loan to end of exam period Need this year's date

TOZZER

4/26/00

set toz 28 day loan to end of exam period: Need this year's date

WOLBACH

4/30/00

change wol 2x/year due date from 5/30 to 11/30

WOBACH

4/30/00

change wol 3x/year due date from 5/31 to 8/31

DESIGN

4/30/00

change des 2x/year FACULTY due date from 6/10 to 2/10

LAMONT

4/30/00

change lam fixed due dates from 5/31 to 8/31

LAW

4/30/00

change law 3x/year due date from 6/15 to 9/15

LAW

4/30/00

change law 31-day policy to wed after mem day

MUSIC

4/30/00

change mus 3x/year due date from 5/31 to 8/31

HILLES

4/30/00

change hil fixed due dates from 5/31 to 8/31

TOZZER

4/30/00

change toz 3x/year due date from 5/31 to 8/31