HOLLIS CIRCULATION LIAISONS MEETING

February 6, 2001 9:15-10:45 OIS Conference Room

Informal meeting notes (MLC)

Introductions

 

  1. Phase 2 of TFSCP (Task Force for the Simplification of Circulation Policies). Changes in place on Jan. 31 for HCL; backed out Lamont and Hilles on February 2 (to be re-instated on March 1). Known fallout: notice schedules set at time of charge; fines are calculated at time of discharge; Lamont and Hilles policies "frozen" until March; Lamont and Hilles will use older recall policies until March. Some notices schedules changed in order to accommodate date of billing to lost. What would be the best way to communicate these (separate email to each unit, post on circ-l web pages, ..?) As of January 31 the notice schedules for 28-day and extended loans at each service unit are as follows:
  2. Service Unit

    28-day loan old schedule

    28-day loan new schedule

    Extended loan old schedule

    Extended loan new schedule

    CA

    REGULAR:

    1st overdue notice: at 7 days

    2nd overdue notice: 30 days later (37 days overdue)

    Bill: 19 days later (56 days overdue)

    RECALL:

    1st overdue notice: at 1 day

    2nd overdue notice: 7 days later (8 days overdue)

    Bill: 14 days later (29 days overdue)

    REGULAR:

    No change

    RECALL:

    1st overdue notice: at 1 day

    2nd overdue notice: 7 days later (8 days overdue)

    Bill: 6 days later (14 days overdue)

    -no extd loans-

    -no extd loans-

    CH

    REGULAR:

    1st overdue notice: at 4 days

    2nd overdue notice: 14 days later (18 days overdue)

    3rd overdue notice: 14 days later (32 days overdue)

    Bill: 24 days later (56 days overdue)

    RECALL:

    1st overdue notice: at 4 days

    2nd overdue notice: 10 days later (14 days overdue)

    Bill: 20 days later (34 days overdue)

    REGULAR:

    No change

    RECALL:

    No change

    -no extd loans-

    -no extd loans-

    DE

    REGULAR:

    1st overdue notice: at 4 days

    2nd overdue notice: 14 days later (18 days overdue)

    3rd overdue notice: 14 days later (32 days overdue)

    Bill: 30 days later (62 days overdue)

    RECALL:

    1st overdue notice: at 1 day

    Bill: 30 days later (31 days overdue)

    REGULAR:

    No change

    RECALL:

    No change

    REGULAR:

    1st overdue notice: at 8 days

    2nd overdue notice: 14 days later (22 days overdue)

    3rd overdue notice: 14 days later (36 days overdue)

    Bill: 30 days later (66 days overdue)

    RECALL:

    1st overdue notice: at 1 day

    Bill: 30 days later (31 days overdue)

    REGULAR:

    No change

    RECALL:

    No change

    DI

    REGULAR:

    1st overdue notice: at 1 day

    2nd overdue notice: 14 days later (15 days overdue)

    Bill: 41 days later (56 days overdue)

    RECALL:

    1st overdue notice: at 1 day

    Bill: 13 days later (14 days overdue)

    REGULAR:

    No change

    RECALL:

    No change

    REGULAR:

    1st overdue notice: at 1 day

    2nd overdue notice: 30 days later (31 days overdue)

    Bill: 29 days later (60 days overdue)

    RECALL:

    1st overdue notice: at 1 day

    Bill: 13 days later (14 days overdue)

    REGULAR:

    No change

    RECALL:

    No change

    FA

    REGULAR:

    1st overdue notice: at 1 day

    2nd overdue notice: 7 days later (8 days overdue)

    3rd overdue notice: 7 days later (15 days overdue)

    Bill: 16 days later (32 days overdue)

    RECALL:

    1st overdue notice: at 1 day

    2nd overdue notice: 3 days later (4 days overdue)

    3rd overdue notice: 4 days later (8 days overdue)

    Bill: 7 days later (15 days overdue)

    REGULAR:

    1st overdue notice: at 1 day

    2nd overdue notice: 7 days later (8 days overdue)

    3rd overdue notice: 7 days later (15 days overdue)

    Bill: 41 days later (56 days overdue)

    RECALL:

    1st overdue notice: at 1 day

    2nd overdue notice: 3 days later (4 days overdue)

    3rd overdue notice: 4 days later (8 days overdue)

    Bill: 6 days later (14 days overdue)

    REGULAR:

    1st overdue notice: at 7 day

    2nd overdue notice: 30 days later (37 days overdue)

    Bill: 23 days later (60 days overdue)

    RECALL:

    1st overdue notice: at 1 day

    2nd overdue notice: 3 days later (4 days overdue)

    3rd overdue notice: 4 days later (8 days overdue)

    Bill: 7 days later (15 days overdue)

    REGULAR:

    No change

    RECALL:

    1st overdue notice: at 1 day

    2nd overdue notice: 3 days later (4 days overdue)

    3rd overdue notice: 4 days later (8 days overdue)

    Bill: 6 days later (14 days overdue)

    GU

    REGULAR:

    1st overdue notice: at 1 day

    2nd overdue notice: 8 days later (9 days overdue)

    3rd overdue notice: 15 days later (24 days overdue)

    Bill: 32 days later (56 days overdue)

    RECALL:

    1st overdue notice: at 4 days

    Bill: 10 days later (14 days overdue)

    REGULAR:

    No change

    RECALL:

    No change

    REGULAR:

    1st overdue notice: at 7 day

    2nd overdue notice: 30 days later (37 days overdue)

    Bill: 23 days later (60 days overdue)

    RECALL:

    1st overdue notice: at 4 days

    2nd overdue notice: 7 days later (11 days overdue)

    Bill: 3 days later (14 days overdue)

    REGULAR:

    No change

    RECALL:

    No change

    HI (to change on 3/1/01

    REGULAR:

    1st overdue notice: at 7 days

    2nd overdue notice: 14 days later (11 days overdue)

    Bill: 16 days later (27 days overdue)

    RECALL:

    1st overdue notice: at 4 days

    Bill: 10 days later (14 days overdue)

    REGULAR:

    1st overdue notice: at 7 days

    2nd overdue notice: 14 days later (21 days overdue)

    Bill: 35 days later (56 days overdue)

    RECALL:

    No change

    -no extd loans-

    -no extd loans-

    HY

    REGULAR:

    1st overdue notice: at 7 days

    2nd overdue notice: 14 days later (21 days overdue)

    Bill: 14 days later (35 days overdue)

    RECALL:

    1st overdue notice: at 1 day

    Bill: 7 days later (8 days overdue)

    REGULAR:

    1st overdue notice: at 7 days

    2nd overdue notice: 21 days later (27 days overdue)

    Bill: 28 days later (56 days overdue)

    RECALL:

    1st overdue notice: at 1 day

    2nd overdue notice: 6 days later (7 days overdue)

    Bill: 7 days later (14 days overdue)

    REGULAR:

    1st overdue notice: at 7 days

    2nd overdue notice: 30 days later (37 days overdue)

    Bill: 23 days later (60 days overdue)

    RECALL:

    1st overdue notice: at 1 day

    Bill: 7 days later (8 days overdue)

    REGULAR:

    No change

    RECALL:

    1st overdue notice: at 1 day

    2nd overdue notice: 6 days later (7 days overdue)

    Bill: 7 days later (14 days overdue)

    KS

    REGULAR:

    1st overdue notice: at 7 days

    2nd overdue notice: 35 days later (42 days overdue)

    Bill: 14 days later (56 days overdue)

    RECALL:

    1st overdue notice: at 1 day

    2nd overdue notice: 6 days later (7 days overdue)

    Bill: 7 days later (14 days overdue)

    REGULAR:

    No change

    RECALL:

    No change

    REGULAR:

    1st overdue notice: at 7 days

    2nd overdue notice: 35 days later (42 days overdue)

    Bill: 18 days later (60 days overdue)

    RECALL:

    1st overdue notice: at 1 day

    2nd overdue notice: 6 days later (7 days overdue)

    Bill: 7 days later (14 days overdue)

    REGULAR:

    No change

    RECALL:

    No change

    KU

    REGULAR:

    1st overdue notice: at 1 day

    2nd overdue notice: 7 days later (8 days overdue)

    Bill: 14 days later (22 days overdue)

     

    RECALL:

    1st overdue notice: at 10 days

    Bill: 10 days later (20 days overdue)

    REGULAR:

    1st overdue notice: at 1 day

    2nd overdue notice: 7 days later (8 days overdue)

    Bill: 48 days later (56 days overdue)

     

    RECALL:

    1st overdue notice: at 10 days

    Bill: 4 days later (14 days overdue)

    REGULAR:

    1st overdue notice: at 7 days

    2nd overdue notice: 30 days later (37 days overdue)

    Bill: 23 days later (60 days overdue)

    RECALL:

    1st overdue notice: at 10 days

    Bill: 10 days later (20 days overdue)

    REGULAR:

    No change

    RECALL:

    1st overdue notice: at 10 days

    Bill: 4 days later (14 days overdue)

    LA (to change on 3/1/01

    REGULAR:

    1st overdue notice: at 4 days

    2nd overdue notice: 14 days later (18 days overdue)

    Bill: 26 days later (44 days overdue)

    RECALL:

    1st overdue notice: at 4 days

    Bill: 10 days later (14 days overdue)

    REGULAR:

    1st overdue notice: at 4 days

    2nd overdue notice: 14 days later (18 days overdue)

    Bill: 38 days later (56 days overdue)

    RECALL:

    No change

    -no extd loans-

    -no extd loans-

    LI

    REGULAR:

    1st overdue notice: at 7 days

    2nd overdue notice: 14 days later (21 days overdue)

    Bill: 14 days later (35 days overdue)

    RECALL:

    1st overdue notice: at 1 day

    Bill: 7 days later (8 days overdue)

    REGULAR:

    1st overdue notice: at 7 days

    2nd overdue notice: 14 days later (21 days overdue)

    Bill: 35 days later (56 days overdue)

    RECALL:

    1st overdue notice: at 1 day

    Bill: 13 days later (14 days overdue)

    REGULAR:

    1st overdue notice: at 7 days

    2nd overdue notice: 30 days later (37 days overdue)

    Bill: 23 days later (60 days overdue)

    RECALL:

    1st overdue notice: at 1 day

    Bill: 7 days later (8 days overdue)

    REGULAR:

    No change

    RECALL:

    1st overdue notice: at 1 day

    Bill: 13 days later (14 days overdue)

    LW

    REGULAR:

    1st overdue notice: at 1 day

    2nd overdue notice: 14 days later (15 days overdue)

    3rd overdue notice: 21 days later (36 days overdue)

    Bill: 20 days later (56 days overdue)

    RECALL:

    1st overdue notice: at 1 day

    2nd overdue notice: 7 days later (8 days overdue)

    Bill: 6 days later (14 days overdue)

    REGULAR:

    No change

    RECALL:

    No change

    REGULAR:

    1st overdue notice: at 1 day

    2nd overdue notice: 14 days later (15 days overdue)

    3rd overdue notice: 21 days later (36 days overdue)

    Bill: 20 days later (56 days overdue)

    RECALL:

    1st overdue notice: at 1 day

    2nd overdue notice: 7 days later (8 days overdue)

    Bill: 6 days later (14 days overdue)

    REGULAR:

    No change

    RECALL:

    No change

    ME

    REGULAR:

    1st overdue notice: at 3 days

    2nd overdue notice: 5 days later (8 days overdue)

    3rd overdue notice: 21 days later (29 days overdue)

    Bill: 27 days later (56 days overdue)

    RECALL:

    1st overdue notice: at 1 day

    2nd overdue notice: 7 days later (8 days overdue)

    Bill: 6 days later (14 days overdue)

    REGULAR:

    No change

    RECALL:

    No change

    -no extd loans-

    -no extd loans-

    MK

    REGULAR:

    1st overdue notice: at 7 days

    2nd overdue notice: 7 days later (14 days overdue)

    3rd overdue notice: 7 days later (21 days overdue)

    Bill: 39 days later (60 days overdue)

    RECALL:

    1st overdue notice: at 7 days

    2nd overdue notice: 7 days later (14 days overdue)

    3rd overdue notice: 7 days later (21 days overdue)

    Bill: 39 days later (60 days overdue)

    REGULAR:

    No change

    RECALL:

    No change

    -no extd loans-

    -no extd loans-

    MU

    REGULAR:

    1st overdue notice: at 1 day

    2nd overdue notice: 10 days later (11 days overdue)

    3rd overdue notice: 10 days later (21 days overdue)

    Bill: 7 days later (27 days overdue)

    RECALL:

    1st overdue notice: at 1 day

    Bill: 7 days later (8 days overdue)

    REGULAR:

    1st overdue notice: at 1 day

    2nd overdue notice: 10 days later (11 days overdue)

    3rd overdue notice: 10 days later (21 days overdue)

    Bill: 35 days later (56 days overdue)

    RECALL:

    1st overdue notice: at 1 day

    Bill: 13 days later (14 days overdue)

    REGULAR:

    1st overdue notice: at 7 day

    2nd overdue notice: 30 days later (37 days overdue)

    Bill: 23 days later (60 days overdue)

    RECALL:

    1st overdue notice: at 1 day

    Bill: 7 days later (8 days overdue)

    REGULAR:

    No change

    RECALL:

    1st overdue notice: at 1 day

    Bill: 13 days later (14 days overdue)

    PH

    REGULAR:

    1st overdue notice: at 1 day

    2nd overdue notice: 7 days later (8 days overdue)

    3rd overdue notice: 21 days later (29 days overdue)

    Bill: 35 days later (64 days overdue)

    RECALL:

    1st overdue notice: at 1 day

    2nd overdue notice: 7 days later (8 days overdue)

    Bill: 14 days later (32 days overdue)

    REGULAR:

    No change

     

     

     

     

     

     

     

     

     

     

     

     

    RECALL:

    No change

    -no extd loans-

    -no extd loans-

    TO

    REGULAR:

    1st overdue notice: at 1 day

    2nd overdue notice: 14 days later (15 days overdue)

    3rd overdue notice: 14 days later (29 days overdue)

    Bill: 7 days later (36 days overdue)

    RECALL:

    1st overdue notice: at 1 day

    Bill: 7 days later (8 days overdue)

    REGULAR:

    1st overdue notice: at 1 day

    2nd overdue notice: 14 days later (15 days overdue)

    3rd overdue notice: 14 days later (29 days overdue)

    Bill: 27 days later (56 days overdue)

    RECALL:

    1st overdue notice: at 1 day

    Bill: 13 days later (14 days overdue)

    REGULAR:

    1st overdue notice: at 7 days

    2nd overdue notice: 30 days later (37 days overdue)

    Bill: 23 days later (60 days overdue)

    RECALL:

    1st overdue notice: at 1 day

    Bill: 7 days later (8 days overdue)

    REGULAR:

    No change

    RECALL:

    1st overdue notice: at 1 day

    Bill: 13 days later (14 days overdue)

    WI

    REGULAR:

    1st overdue notice: at 7 days

    2nd overdue notice: 14 days later (21 days overdue)

    Bill: 14 days later (35 days overdue)

    RECALL:

    1st overdue notice: at 1 day

    Bill: 7 days later (8 days overdue)

    REGULAR:

    1st overdue notice: at 7 days

    2nd overdue notice: 21 days later (27 days overdue)

    Bill: 28 days later (56 days overdue)

    RECALL:

    1st overdue notice: at 1 day

    2nd overdue notice: 6 days later (7 days overdue)

    Bill: 7 days later (14 days overdue)

    REGULAR:

    1st overdue notice: at 7 days

    2nd overdue notice: 30 days later (37 days overdue)

    Bill: 23 days later (60 days overdue)

    RECALL:

    1st overdue notice: at 1 day

    Bill: 7 days later (8 days overdue)

    REGULAR:

    No change

    RECALL:

    1st overdue notice: at 1 day

    2nd overdue notice: 6 days later (7 days overdue)

    Bill: 7 days later (14 days overdue)

    WO

    REGULAR:

    1st overdue notice: at 1 day

    2nd overdue notice: 6 days later (7 days overdue)

    Bill: 49 days later (56 days overdue)

    RECALL:

    1st overdue notice: at 1 day

    2nd overdue notice: 6 days later (7 days overdue)

    Bill: 7 days later (14 days overdue)

    REGULAR:

    No change

    RECALL:

    No change

    REGULAR:

    1st overdue notice: at 30 days

    2nd overdue notice: 15 days later (45 days overdue)

    Bill: 15 days later (60 days overdue)

    RECALL:

    1st overdue notice: at 1 day

    2nd overdue notice: 6 days later (7 days overdue)

    Bill: 7 days later (14 days overdue)

    REGULAR:

    No change

    RECALL:

    No change

     

  3. Update on the upcoming changes to the Accounts Receivable system (Patty Hatch).
  4. See OIS News for December 2000 and February 2001. Contact Patty Hatch if you have questions.

     

  5. Question from Judi Beland (Countway): how do other units handle large amounts of cash, mostly change, from services such as copy machines? Did not seem to be a problem elsewhere.

 

Next Meeting: March 6, 2001 -- 9:15-10:45 - OIS Conference Room

February attendees

First Name

Last Name

Library

Phone#

E-mail

Phyllis

Askey

LAW SCHOOL

6-2108

paskey@law.harvard.edu

Judi

Beland

COUNTWAY MEDICINE

2-3202

jbeland@hms.harvard.edu

Allen

Bourque

CABOT SCIENCE

6-8805

bourque@fas.harvard.edu

Robert

Carroll

LAW SCHOOL

Linda

Collins

LAMONT

6-9938

lcollins@fas.harvard.edu

Hilde

De Weerdt

HARVARD-YENCHING

5-2756

deweerdt@fas.harvard.edu

Gene

DeVita

TOZZER

5-2253

devita@fas.harvard.edu

Eddie

Doctoroff

WIDENER

6-3105

edoctor@fas.harvard.edu

Paula

Ebbitt

KENNEDY SCH OF GOV

5-1305

paula_ebbitt@harvard.edu

Deb

Grier

FINE ARTS

6-1943

grier@fas.harvard.edu

Patty

Hatch

HUL--OIS

5-3724

phatch@HULmail.harvard.edu

Melissa

Hilbert

WOLBACH OBS (HCO)

6-7601

mhilbert@cfa.harvard.edu

Marc

Keepper

BAKER BUSINESS

5-6040

mkeepper@hbs.harvard.edu

Susan

Leavitt

LITTAUER

6-1454

sleavitt@fas.harvard.edu

Tom

Macdonald

HILLES

5-8722

thmacdon@fas.harvard.edu

Elizabeth

McKeigue

WIDENER

6-4023

mckeigue@fas.harvard.edu

Karin

Medin

LAW SCHOOL

6-3836

kmedin@law.harvard.edu

Douglas

Oro

GUTMAN EDUCATION

5-3423

douglas_oro@harvard.edu

Anne

Tanguay

HILLES

5-8722

tanguay@fas.harvard.edu

Cliff

Wunderlich

ANDOVER-HARV. THEOL

6-5409

clifford_wunderlich@harvard.edu

 

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Please address any corrections or additions to Martha Creedon (
mcreedon@HULmailharvard.edu)