HOLLIS CIRCULATION LIAISONS MEETING

July 7, 1998 9:15-10:45 OIS Conference Room

Informal meeting notes (MLC)

Introductions

Old Business

  1. Some extension students are receiving overdue courtesy notices that should only be for summer school students. (still in MC's court)
  2. Year 2000 update

New Business

  1. DRA "TAOS" chosen for HOLLIS II

    2. Some of the concerns raised by circ liaisons included:

    How will patron empowerment effect staffing?

    More frequent updating of patron records will be required in the new system.

    How does ADAPT relate to the patron file?

  2. Calendar data needed for Fall 98/Winter 99

    3. Please have fall 98-winter 99 calendar data ready soon! We need to update calendars in August.

  3. Patron labels: MC has questions about distribution of id cards, assignment of numbers.

    4. More on this later. Mostly a data-gathering discussion for MC to track down a question about barcode ranges for special borrowers.

  4. Gene DeVita (Tozzer): question about external billing; how do payments made externally get reflected in HOLLIS bill/fine records?

    5. Once the bill has gone off to external billing, further changes are not reflected in HOLLIS.

  5. Other?
    1. Sue Leavitt.- still getting some university-addressed notices that should have gone to Permanent addresses. Next time she sees an example, Sue will to MC for review.
    2. Judi Beland.- handling of books returned to library that is not the owning library. This inevitable practice of returning books to the wrong library is handled in varying degrees; the general practice seems to be to accept the item, route it through the library messenger service, but with a warning to the patron that the patron is responsible for the item if it is overdue by the time it gets to the other library.
    3. Tom Macdonald.- expiration dates on graduating seniors' ID cards out of sync with HOLLIS dates. Seniors had 6/30/98 on their ID cards, but HOLLIS had only through 6/10. Not sure whether this was intentional on anyone's part; will try to review for 1999.
    4. General discussion.- post mortum on GET ANY.
    5. Judi Beland.- approximately one dozen patron records with PN "DUPLICATE OF <patron id number>," -- Judi provided documentation; MC will investigate.

Next Meeting: August 4, 1998 -- 9:15-10:45 -- OIS Conference Room

 

Completed June Policy and Calendar changes

Service Unit

Date

Policy/Calendar Change

All

6/3/98

Change to undg hierarchy for circ notices

The following 5 changes went in in early June; did not have to be in by 5/30

LA

5/30/98

Change ss due dates - (8/14)

TO

5/30/98

Change ss due dates - (8/14)

HI

5/30/98

Change ss due dates - (8/14)

WI

5/30/98

Change ss due dates - (8/14)

DE

5/30/98

Change ss due dates - (8/14)

CA

5/30/98

Change ss due dates - (8/14)

DE

6/2/98

set des 3x/year CARREL due date to Sep 11

 

DE

6/15/98

set DECD due date to 7/27/98

FR

6/18/98

Turn off search list production for Fal reserve

FA

6/18/98

Change summer school loans from 28 to 30 days

KS

6/23/98

Change KSG billing notification from 35 to 30 days and remove

second overdue notice on 30 and 90 days policies.

 

Planned July Policy and Calendar changes

Service Unit

Date Needed

Policy/Calendar Change

The first group of changes sets a fixed end-of-ss due date

LA

7/17/98

change 4wk FASS to LOFS, SUMM to LASS (8/14/98)

WI

7/15/98

change 30 day patcats to end-of-ss due date (8/14/98)

HI

7/17/98

change 4wk SUMM to HISS, FASS to HOFS (8/14/98)

FA

7/17/98

change fal 4wk patcats to end-of-ss due date (FA28)(8/14/98)

CA

7/17/98

change 4wk FASS due date (NF4W to NFS4) (8/14/98)

MU

7/17/98

change mus 4wk patcats SUMM from MU4W to MUSS(8/14/98)

TO

7/17/98

change 4wk patcats to end-of-ss due date (8/14/98)

WI

7/31/98

change wid 2x/year due date to 2/10

WO

7/31/98

change wol 3x/year due date from 8/31 to 1/31

GU

7/31/98

change gut 2x/year due date to 2/10

FA

7/31/98

change fal 2x/year due date to 2/10

LA

7/31/98

change lam fixed due date from 8/31 to 1/31

LI

7/31/98

change lit 2x/year due date to 2/10

MU

7/31/98

change mus 3x/year due date from 8/31 to 1/31

DI

7/31/98

change div 2x/year due date to 2/10

HI

7/31/98

change hil fixed due date from 8/31 to 1/31

WI

7/31/98

change wid EXTG 2X/year due date to 1/31

LW

7/31/98

change law 3x/year due date from 9/15 to 1/15

TO

7/31/98

change toz 3x/year due date from 8/31 to 1/31

CA

7/31/98

change cab 2wk patcats to end-of-ss due date (8/14/98)

 

 July Attendees

First Name

Last Name

Library

Phone#

E-mail

Bob

Angilly

LOEB DESIGN

5-9163

bangilly@gsd.harvard.edu

Judi

Beland

COUNTWAY MEDICINE

2-3202

jbeland@warren.med.harvard.edu

Allen

Bourque

CABOT SCIENCE

6-8805

bourque@fas.harvard.edu

Gene

DeVita

TOZZER

5-2253

devita@fas.harvard.edu

Paula

Ebbitt

KENNEDY SCH OF GOV

5-1305

paula_ebbitt@harvard.edu

Deb

Grier

FINE ARTS

6-1943

grier@fas.harvard.edu

Susan

Leavitt

LITTAUER

6-1454

sleavitt@fas.harvard.edu

Bruno

Leung

LAMONT

5-2452

bleung@fas.harvard.edu

Tom

Macdonald

HILLES

5-8722

thmacdon@fas.harvard.edu

Elizabeth

McKeigue

WIDENER

6-4023

mckeigue@fas.harvard.edu

Circ Liaisons Home Page | HUL Home Page
Please address any corrections or additions to Martha Creedon (m_creedon@harvard.edu)
rev. 07/10/98