HOLLIS CIRCULATION LIAISONS MEETING

August 4, 1998, 9:15-10:45 OIS Conference Room

Informal meeting notes (MLC)

Introductions

Old Business

HOLLIS II update

-Task groups meeting to create detailed "gap lists" (annotated checklists) for DRA/Harvard contract negotiations.

-OIS looking at UCLA conversion specs (bib, item, patron, charges) and starting to plan for our own data conversion.

-OIS also has circ training guide from DRA; good overview but too preliminary for wider distribution than to CRIC task group and OIS staff.

Calendar data especially needed for: Design, Fine Arts, Gutman, Music, Widener, Wolbach.

-These are all set as of 9/14/98.

Misc. patron data issues:

-Patron barcode numbers.

MC met with Dave Wambach (ID office); there are some issues to be resolved (MC) but we do not appear to have a lack of available ranges for special borrowers.

-Approximately one dozen patron records with PN "DUPLICATE OF <patron id number>." MC looking into this. (No update)

New Business

  1. New circulation contact at Kummel: Louise Ragno (495-2029 or lragno@fas.harvard.edu).
  2. Summer school outstanding charges reports - when to run this year? Set dates: scheduled for August 19 and September 9.
  3. Address hierarchy change for undergraduates - when to switch this year? 9/4? Set date: to be switched back on September 4.
  4. New circulating location at Cabot: Environmental Sciences Archive (env). Same policies and calendar, not a separate service unit.
  5. Deb Grier and Susan Sills (Fine Arts): discuss handling of charges to LOST; specifically, how do units get around the fact that HOLLIS will allow a new charge on a LOST item? Members of the group pointed out that when an item that has already been charged to LOST is subsequently charged to another non-LOST patron id, this will be noted in the following day's products and will include tracking data. This allows units to go back and remove related charges (fees) from patron records as warranted.
  6. Judi Beland (Countway): Alumni and HOLLIS Plus
  7. Next meeting: Sept. 8 is cutting it a little close for Martha (vacation 8/24-9/7). We can go agenda-less or wait a week until 9/15. Conference room is available at this time. We'll go with September 15.
  • Other?-- Hannah Collins asked about semester loans for all patrons; general discussion followed.
  • Hannah also initiated a discussion about remote renewals, noting however that the Law School web server will not support forms for at least 6 months. Some of the discussion: Lamont uses email as backup for web forms... Hilles' primary renewal method is now email... Lamont is about 50-50% web vs. straight email renewal... It takes about an hour a day at Lamont to process renewals...Widener has no email-based renewals at this time, and the load is such that it takes one FTE to cover renewals.
  • Hannah asked about blocking of document delivery pseudo-patrons; we looked at a specific example.
  • Dealing with ABIL on expired ID? Bruno Leung (Lamont) suggested using CBIL instead so that charges will go directly to A/R the collection agent if necessary.

Next Meeting: September 15, 1998 -- 9:15-10:45 -- OIS Conference Room

 

Completed July Policy changes

Service Unit

Date Needed

Reminder

CA

7/17/98

change 4wk FASS due date (NF4W to NFS4) (8/14/98)

CA

7/31/98

change cab 2wk patcats to end-of-ss due date (8/14/98)

DI

7/31/98

change div 2x/year due date from 9/10 to 2/10

FA

7/15/98

change fal 30 day patcats to end-of-ss due date (FA30)(8/14/98)

FA

7/31/98

change fal 2x/year due date from 9/10 to 2/10

GU

7/31/98

change gut 2x/year due date from 9/10 to 2/10

HI

7/17/98

change 4wk SUMM to HISS, FASS to HOFS (8/14/98)

HI

7/31/98

change hil fixed due date from 8/31 to 1/31

LA

7/17/98

change 4wk FASS to LOFS, SUMM to LASS (8/14/98)

LA

7/31/98

change lam fixed due date from 8/31 to 1/31

LI

7/31/98

change lit 2x/year due date from 9/10 to 2/10

LW

7/31/98

change law 3x/year due date from 9/15 to 1/15

MU

7/17/98

change mus 4wk patcats SUMM from MU4W to MUSS(8/14/98)

MU

7/31/98

change mus 3x/year due date from 8/31 to 1/31

TO

7/17/98

change 4wk patcats to end-of-ss due date (8/14/98)

TO

7/31/98

change wol/mus/toz 3x/year due date from 8/31 to 1/31

WI

7/15/98

change 30 day patcats to end-of-ss due date (8/14/98)

WI

7/31/98

change wid EXTG 2X/year due date to 1/31

WI

7/31/98

change wid 2x/year "officer" due date from 9/10 to 2/10

WO

7/31/98

change wol 3x/year due date from 8/31 to 1/31

DE

7/17/98

change 4wk policies to fixed end-of-ss

 

Planned August/September Policy changes

Service Unit

Date Needed

Reminder

LI

8/4/98

change lit 10 day ss policy to fixed end-of-ss

XX

8/4/98

schedule HULRSSND runs (check at circ-l mtg)

LA

8/7/98

change 1wk rvid policy to fixed end-of-ss

DE

8/11/98

change des 3x/year due date from 9/10 to 2/1

DE

9/1/98

set des 3x/year CARREL due date to February 1

XX

9/4/98

change undg address hierarchy back to lpso, effective 9/4

 

 August Attendees

First Name

Last Name

Library

Phone#

E-mail

Judi

Beland

COUNTWAY MEDICINE

2-3202

jbeland@warren.med.harvard.edu

Scott

Britton

LAMONT

5-2455

sbritton@fas.harvard.edu

Brenda

Collins

COUNTWAY MEDICINE

2-4384

bcollins@warren.med

Gene

DeVita

TOZZER

5-2253

devita@fas.harvard.edu

Marcella

Flaherty

GUTMAN EDUCATION

5-3421

flaherma@hugse1.harvard.edu

Desiree

Goodwin

LOEB DESIGN

5-9163

dgoodwin@gsd.harvard.edu

Deb

Grier

FINE ARTS

6-1943

grier@fas.harvard.edu

Bruno

Leung

LAMONT

5-2452

bleung@fas.harvard.edu

Tom

Macdonald

HILLES

5-8722

thmacdon@fas.harvard.edu

Elizabeth

McKeigue

WIDENER

6-4023

mckeigue@fas.harvard.edu

Susan

Sills

FINE ARTS

 


Circ Liaisons Home Page | HUL Home Page
Please address any corrections or additions to Martha Creedon (
m_creedon@harvard.edu)
rev. 09/15/98