HOLLIS CIRCULATION LIAISONS MEETING

September 15, 1998, 9:15-10:45 OIS Conference Room

Informal meeting notes (MLC)

Introductions

Old Business

  1. HOLLIS II update
  2. (MC) Negotiating team is meeting with DRA about contracting issues.

    Task groups provided gap lists to DRA for review. These gap lists are not system specs but rather annotated checklists with indications for Phasing requirements (phase 1, phase 2, future). The lsist also included some points of clarification from Harvard as requested by DRA.

    OIS is actively planning conversion and implementation and will keep units posted via several communication methods, including HOLLIS liaison meetings and the HOLLIS II web pages at http://hul.harvard.edu/hollis2/.

  3. Calendar data is pretty much up to date, with only a minor question for Countway regarding the winter holiday period between Thanksgiving and mid-January.
  4. Misc. patron data issues:
  5. Patron barcode numbers; MC met with Dave Wambach (ID office); some wrap-up needed at OIS.

    Expiration dates on graduating seniors' ID cards out of sync with HOLLIS dates. Seniors had 6/30/98 on their ID cards, but HOLLIS had only through 6/10. Not sure whether this was intentional on anyone's part; will try to review for 1999. Inactive issue.

    Approximately one dozen patron records with PN "DUPLICATE OF <patron id number>." MC looking into this. No update.

  6. Summer school outstanding charges reports - ran on 8/19/98 and 9/9/98.
  7. Address hierarchy change for undergraduates -- switchover was on 9/4/98.
  8. Other?

New Business

HOLLIS II conversion question from Allen Bourque (Cabot): item record charges counters.

MC: The specific question had to do with the possibility of re-initializing charges counters as part of the HOLLIS II conversion. We expect to convert charges counters as well as last transaction dates. Used together in a report, the functionality required can be obtained without losing valuable historical data about an item's charge history.

While participation in the circ liaisons meetings has remained has been fairly constant, it is not representative of all units. Increased participation will become vital as HOLLIS II planning and implementation gets underway.

Cabot has recently initiated email renewal.

Hilles, Cabot and Widener have made some changes in their operating hours. See postings on relevant newsgroups and/or the LG entries in HOLLIS.

There was some general discussion about library closing times -- and finding the balance between providing service and being able to actually close at posted times. Widener has been able to lessen its closing time conflicts by restricting entry to the stacks 15 minutes before closing time.

Next Meeting: October 6, 1998 -- 9:15-10:45 -- OIS Conference Room

 

Completed August Policy changes

LI

8/4/98

change lit 10 day ss policy to fixed end-of-ss

XX

8/4/98

schedule HULRSSND runs (check at circ-l mtg)

LA

8/7/98

change 1wk rvid policy to fixed end-of-ss

DE

8/11/98

change des 3x/year due date from 9/10 to 2/1

 

Planned September Policy changes

DE

9/1/98

set des 3x/year CARREL due date to February 1 (later requested to be changed to 2/10; done 9/8).

XX

9/4/98

change undg address hierarchy back to LPSO, effective 9/4

KS

9/9/99

Limit renewals

DI

9/14/98

Extend HR/OFFI privileges to B7/SPLO

 

 September Attendees

First Name

Last Name

Library

Phone#

E-mail

Allen

Bourque

CABOT SCIENCE

6-8805

bourque@fas.harvard.edu

Paula

Ebbitt

KENNEDY SCH OF GOV

5-1305

paula_ebbitt@harvard.edu

Marcella

Flaherty

GUTMAN EDUCATION

5-3421

flaherma@hugse1.harvard.edu

Desiree

Goodwin

LOEB DESIGN

5-9163

dgoodwin@gsd.harvard.edu

Melissa

Hilbert

WOLBACH OBS (HCO)

6-7601

mhilbert@cfa.harvard.edu

Tom

Macdonald

HILLES

5-8722

thmacdon@fas.harvard.edu


Circ Liaisons Home Page | HUL Home Page
Please address any corrections or additions to Martha Creedon (
m_creedon@harvard.edu)
rev. 09/15/98