HOLLIS CIRCULATION LIAISONS MEETING

January 5, 1999, 9:15-10:45 OIS Conference Room

Informal meeting notes

Introductions

Old Business

  1. HOLLIS 2:
  • Schedule change.

Text of 12/21/98 HULINFO Announcement about HOLLIS II Schedule Change:

Date: Mon, 21 Dec 1998 09:01:25 -0500

To: hulinfo@sylvia.harvard.edu

From: Dale Flecker <Dale_flecker@harvard.edu>

Subject: HOLLIS II schedule change

As you know, Harvard has been working under a Letter of Intent with DRA whichspecifies that we would purchase the DRA TAOS system if certain development milestones were met and if TAOS was successfully implemented at UCLA. The current Letter of Intent expires January 4, 1999.

It is now certain that UCLA will not be in full production in time to meet the January 4 deadline. Without having a contract signed close to that date, implementing TAOS here next summer, as originally planned, will not be possible. Accordingly, the University Library Council and the HOLLIS II Steering Committee have decided to significantly revise the HOLLIS II schedule. The new plan calls for all subsystems of HOLLIS II to be implemented during the summer of 2000. The Letter of Intent with DRA is being extended to target contract signing (which remains dependent upon a successful implementation at UCLA) for July 1, 1999.

The HOLLIS II team is now in the process of analyzing the implications of this schedule change for the implementation project. A new project plan will be published during January.

 

  • Conversion and implementation planning continues.
  1. Calendar data: Calendars all set through the spring semester.

New Business (there were no items on the original agenda; the following issues were raised for general discussion at the meeting).

  1. Gene Devita: question about waiving partial amounts.
  2. Gene Devita: question about term bill and A/R procedures, and whether/how libraries will be effected. MC to check on this w/Tracey Robinson at OIS.
  3. Judi Beland initiated a general discussion about the policies spreadsheets that libraries were asked to fill out last month (or so) at the request of the Public Services subcommittee.
  4. Judi Beland noted that Julie Wetherill provided some excellent custom training to some Countway staff in December. The intent of the training was to familiarize non-tech services staff with some of the data that can be looked up in HULPR to better service certain types of patron requests (e.g. tracking serial title changes, checking order/receipt information, etc.) MC will ask Julie whether handouts from the class can be made available for interested circ-l participants.
  5. Eddie Doctoroff was concerned about what appears to be a growing number of errors from the A/R office (missed or inaccurate credits, etc.) This started a general discussion; people at the meeting indicated that they would check with relevant staff at their libraries and report back next month.

Next Meeting: February 2, 1999 -- 9:15-10:45 - OIS Conference Room

 

 Completed December Policy changes

Service Unit

Date Needed

Reminder

LW

12/7/98

CHANGE LAW 4-day grace period to 8-days.

LW

12/8/98

Add BL/OFLA to defined patcats for LAW (corrects error in tables)

LA

12/31/98

change lam/hil fixed due dates from 1/31 to 5/31

TO

12/31/98

change wol/mus/toz 3x/year due date from 1/31 to 5/31

WO

12/31/98

change wol/mus/toz 3x/year due date from 1/31 to 5/31

MU

12/31/98

change wol/mus/toz 3x/year due date from 1/31 to 5/31

DE

12/31/98

change des 3x/year due date from 2/1 to 6/1

WO

12/31/98

set wol 30 day loan back to 30 days

KU

12/31/98

set geo (kum) 1x/year due date to 01/27/99

 

Planned January Policy changes

Service Unit

Date

Reminder

DE

1/25/99

3x/year due date to 5/26

DE

1/29/99

Set 3x/year CARREL due date to May 30

 

January Attendees

First Name

Last Name

Library

Phone#

E-mail

Judi

Beland

COUNTWAY MEDICINE

2-3202

jbeland@warren.med.harvard.edu

Gene

DeVita

TOZZER

5-2253

devita@fas.harvard.edu

Eddie

Doctoroff

WIDENER

6-3105

edoctor@fas.harvard.edu

Paula

Ebbitt

KENNEDY SCH OF GOV

5-1305

paula_ebbitt@harvard.edu

Marcella

Flaherty

GUTMAN EDUCATION

5-3421

flaherma@hugse1.harvard.edu

Tom

Macdonald

HILLES

5-8722

thmacdon@fas.harvard.edu

Anne

Tanguay

HILLES

5-8722

tanguay@fas.harvard.edu

 


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Please address any corrections or additions to Martha Creedon (
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rev. 01/06/99