HOLLIS CIRCULATION LIAISONS MEETING

May 4, 1999 9:15-10:45 OIS Conference Room

Informal Meeting Notes

Introductions

Old Business

  1. HOLLIS 2: Conversion and implementation planning continues, but a delay in timing has been announced. More details will be announced via HULINFO.
  2. Sid Verba announced new date of summer 2001 at the May 3 Librarians' Assembly. Watch for updates via HULINFO.

  3. Pseudopatron "indefinite" (09/09/99 due date) loans. We have done some analysis on the live charges and found some 9/9/99 charges to "real" patrons such as OFFI, OFLA and FALA. Would it be useful to provide these to the owning libraries?
  4. MC will run reports and distribute before the next meeting.

  5. TFSCP update. Bill Mayer presented the report to the Public Services Committee last week. Bill reports that the meeting went well, and that he emphasized the need for consensus in order to achieve any success with the concept of simpler, more consistent circ policies across the university. Bill also announced that he is leaving Baker Library, and Harvard, for a new position (Systems Librarian for Public Services) at the Washington Research Libraries Consortium.

The PSC will review the report; recommendations will then presumably go to the ULC, perhaps with some modification after PSC discussion and with the timing of HOLLIS II also taken into consideration. .

New Business

  1. It's CALENDAR time again! Calendar data needed for: Divinity, Fine Arts, Gutman and Widener.
  2. End of semester = fixed due dates (Millard Irion, Music Lib)?
  3. Summer school policies for most units switch from a loan period based on a number of days to fixed end-of-summer-school date, but we have not made such a switchover in June for the regular academic calendar year. Units represented at the meeting say that the problems associated with students being able to charge materials beyond the end of the semester, or in some cases, beyond their card's expiration date, is a real but manageable problem. No changes were recommended at this time; it was noted, however, that functionality similar to this was recommended in the TFSCP report, and therefore might have to be revisited especially in light of delayed HOLLIS II implementation.

  4. Other?

a) Eddie Doctoroff and Elizabeth McKeigue provided the group with information about Widener's evaluation of Crimson Cash for collection of HOLLIS fines and fees. If Widener decides to go forward with Crimson Cash, implementation will be in a relatively short time frame. Associated costs include: $2800 for the card reader and $350 annual maintenance fee. In addition, there is a 3% service fee associated with each transaction.

Widener is currently waiting for feedback from OIS regarding the possibility of adding an additional payment method in HOLLIS in order to differentiate crimson cash payments from regular cash payments. The distinction is needed both for accounting purposes (audits) and to better service patron inquiries about payments made in the event of confusion or error.

b) Paula Ebbitt noted that the Kennedy School will be retiring the dumb terminals that are now at the circulation desk and putting in PC's. She wondered what other libraries have done to minimize or curtail PC activities not related to circulation tasks (web browsing, email, etc.) Elizabeth McKeigue recommended that KSG IT staff get ahold of HCL Automation to find out specifically how they configured the circ desk PC's to effectively limit usage to HOLLIS terminal activities. Others agreed that this was valuable and relatively simple to set up.

c) Allen Bourque asked about patron outreach to faculty members, and how OIS reporting might facilitate such a project.

d) Summer school end date is August 20. Circ policies using a fixed end-of-sumer school due date will be set to August 20 this year.

e) At the June meeting we will review the switchover of preferred address for the mailing of HOLLIS products to undergraduates.

Next Meeting: June 1, 1999 -- 9:15-10:45 - OIS Conference Room

 

Completed April Policy changes

Library

Date

Table change

Wolbach

4/26/99

set wol 30 day loan to end of exam period (5/19/97, 5/27/98,6/1/99)

Tozzer

4/26/99

set toz 28 day loan to end of exam period (5/29 per Gene DeVita)

Cabot

4/26/99

One-time change: all calendars to change to 15 minutes earlier closing time

Wolbach

4/30/99

Change wol 3x/year due date from 5/31 to 8/31

Wolbach

4/30/99

Change wol 2x/year due date from 5/30 to 11/30

Tozzer

4/30/99

Change toz 3x/year due date from 5/31 to 8/31

Music

4/30/99

Change mus 3x/year due date from 5/31 to 8/31

Law

4/30/99

Change law 3x/year due date from 6/15 to 9/15

Law

4/30/99

Change law 31-day policy to wed after mem day

Lamont

4/30/99

Change lam fixed due dates from 5/31 to 8/31

Hilles

4/30/99

Change hil fixed due dates from 5/31 to 8/31

Design

4/30/99

Change des 2x/year FACULTY due date from 6/1 to 2/10

Planned May Policy changes:

Library

Date

Reminder

Wolbach (check w/Melissa Hilbert)

5/14/99

Set wol 30 day loan back to 30 days today

Tozzer (check w/Gene DeVita)

5/20/99

Set toz 28 day loan back to 28 days today

Law

5/25/99

Change law 31-day policy BACK to 31 days

May Attendees

Name

Library

Phone#

E-mail

Allen Bourque

CABOT SCIENCE

6-8805

bourque@fas.harvard.edu

Scott Britton

LAMONT

5-2455

sbritton@fas.harvard.edu

Eddie Doctoroff

WIDENER

6-3105

edoctor@fas.harvard.edu

Paula Ebbitt

KENNEDY SCHOOL

5-1305

paula_ebbitt@harvard.edu

Marcella Flaherty

GUTMAN

5-3421

flaherma@hugse1.harvard.edu

Deb Grier

FINE ARTS

6-1943

grier@fas.harvard.edu

Bruno Leung

LAMONT

5-2452

bleung@fas.harvard.edu

Tom Macdonald

HILLES

5-8722

thmacdon@fas.harvard.edu

Elizabeth McKeigue

WIDENER

6-4023

mckeigue@fas.harvard.edu

Anne Tanguay

HILLES

5-8722

tanguay@fas.harvard.edu


Circ Liaisons Home Page | HUL Home Page
Please address any corrections or additions to Martha Creedon (
m_creedon@harvard.edu)
rev. 05/04/99