HOLLIS CIRCULATION LIAISONS MEETING

August 3, 1999 9:15-10:45 OIS Conference Room

Informal Meeting Notes

Introductions

Old Business

  1. Status of new circ library projects.
  2. GQL Upgrade to BI/Query. We have run into serious performance issues that are preventing the rollout of the new version. Working with the vendor's tech support to resolve the issues. New clients will not go out to libraries in August as MC had hoped; will keep users posted via hdr-users mailing list.
  3. Search lists have re-appeared at Fine Arts and Countway-OIS still looking into this.
  4. Last month, MC described a bug in circ transactions that is new as of the last couple of months, having to do with the charge timestamp. This is now fixed.
  5. Calendar data needed for several units. Data is needed by mid-August in order for OIS to get it coded in time for the fall semester.

 

 

 

New Business

  1. Will OIS be distributing products during Christmas week? Will units need to change their calendars? (S. Britton, Lamont). MC: OIS management has not announced a specific policy yet; the products will run, but in addition to the question about OIS staffing, we do not know yet about UIS courier/library messenger staffing. Note that the following days are official university holidays this year: Fri., Dec. 24 - Fri. Dec. 31.
  2. How do units handle requests for departmental reimbursement in payment of overdue fines and lost books? This was a lengthy discussion about specific procedures. If anyone who wa there cares to write this up ina coherent fashion, the editor (MC) would certainly appreciate it. Does anyone have existing printed documentation that could be posted here? The basic idea was that the librray's financial officer needs to contact the department's financial officer to get specific account coding to debit their account and cresit the library account. Once the paperwork is submitted, library staff edits the record in HOLLIS to indicate the fine is paid (by voucher) - adds CNOT to record to indicate paid by interdepartmental voucher.
  3. Other: How often does OIS do a patron weed (MC will check).
  4. Discussion about change machines in libraries.
  5. As of August 3, the '532Z' Abend caused by an attempt to create a patron record that is too long for HOLLIS will generate the message: "Patron Record too long." An abend is no longer generated.

August Attendees

First Name

Last Name

Library

Phone#

E-mail

Judi

Beland

COUNTWAY MEDICINE

2-3202

jbeland@warren.med.harvard.edu

Scott

Britton

LAMONT

5-2455

sbritton@fas.harvard.edu

Eddie

Doctoroff

WIDENER

6-3105

edoctor@fas.harvard.edu

Paula

Ebbitt

KENNEDY SCH OF GOV

5-1305

paula_ebbitt@harvard.edu

Marcella

Flaherty

GUTMAN EDUCATION

5-3421

flaherma@hugse1.harvard.edu

Desiree

Goodwin

LOEB DESIGN

5-9163

dgoodwin@gsd.harvard.edu

Deb

Grier

FINE ARTS

6-1943

grier@fas.harvard.edu

Melissa

Hilbert

WOLBACH OBS (HCO)

6-7601

mhilbert@cfa.harvard.edu

Bruno

Leung

LAMONT

5-2452

bleung@fas.harvard.edu

Karin

Medin

LAW SCHOOL

6-3836

kmedin@law.harvard.edu

 Completed July Policy changes:

Library

Change

Fine Arts

change fal 30 day patcats to end-of-ss due date (FA30)(8/20/99)

Widener

change 30 day patcats to end-of-ss due date (8/20/99)

Cabot

change 4wk FASS due date (NF4W to NFS4) (8/20/99)

Design

change 4wk policies to fixed end-of-ss

Hilles

change 4wk SUMM to HISS, FASS to HOFS (8/20/99)

Lamont

change 4wk FASS to LOFS, SUMM to LASS (8/20/99)

Music

change mus 4wk patcats SUMM from MU4W to MUSS(8/20/99)

Tozzer

change 4wk patcats to end-of-ss due date (8/20/99)

Divinity

change div 2x/year due date from 9/10 to 2/10

Fine Arts

change fal 2x/year due date from 9/10 to 2/10

Gutman

change gut 2x/year due date from 9/10 to 2/10

Hilles

change hil fixed due date from 8/31 to 1/31

Planned August Policy changes

Library

Table change

Littauer

change lit 10 day ss policy to fixed end-of-ss

Law

several one-time changes to SEARCH intervals

Lamont

change 1wk rvid policy to fixed end-of-ss

Design

set des 3x/year CARREL due date to February 1

Next Meeting: September 7, 1999 -- 9:15-10:45 - OIS Conference Room

 


Circ Liaisons Home Page | HUL Home Page
Please address any corrections or additions to Martha Creedon (
m_creedon@harvard.edu)
rev. 08/16/99