Aleph Steering Committee
Standing Subcomittee on Bibliographic Standards and Policy
Minutes of the Meeting, 9 June 2003

Attending: Ann Sitkin (chair), Mollie Della Terza, Elizabeth Eggleston (secretary), Anne Engelhart, Ruth Haas, Lynda Kresge, Tina Kussey, Janet Rutan, Helen Schmierer, Bruce Trumble
Distribution: HULINFO

Annual Report

Ann Sitkin will present the annual report of the Standing Subcommittee on Bibliographic Standards and Polciy to the Aleph Steering Committee on June 18. At that time, the purpose of the Standing Subcommittee will be discussed. Members of the Standing Subcommittee expressed an interest in emphasizing the Standing Subcommittee’s work on decisions affecting the display in the public catalog and having a stronger role in determining that display.

Authorities Document

Bruce Trumble presented the revised document on standards for authority records in the HOLLIS Catalog, including additions based on the work of the Task Force on Subfield 5. The revised document includes direction on when to create an authority record, required fields, and local practices, along with guidelines on when to use subfield 5 with a sublibrary code for local additions. Some revision was suggested to specify minimal level cataloging requirements and to broaden the scope to cover MeSH authority work. The document does not cover authority work for form/genre headings. In addition, the document was discussed in light of potential Aleph system processing of authority records, and problems that may ensue from its current limitations.

Next Meeting

The next meeting will be held July 21, 2003, 10:00 a.m.-12:00 noon.

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