Cataloging Networked Resources in HOLLIS:
Policies and Guidelines

rev. May 1, 1996

There is no hard and fast rule about whether network resources should or should not be cataloged in HOLLIS. Each library will decide for itself which network resources are valuable to its patrons and whether to catalog those resources in HOLLIS. Staff who catalog network resources should have a basic understanding of using the network, familiarity with major network applications (e.g. World Wide Web, Gopher, FTP, etc.), and be able to formulate and parse URLs.

Unlike traditional library materials, network resources are generally not under the library's physical control. The library will receive no notification if their addresses change or if they are removed from the network. Cataloging a networked resource represents a commitment by the library to proactively maintain electronic location and access data (e.g. the URL), so that if an item has moved a patron will still be able to find it, and if the item is no longer available on the network, the patron will not waste time trying to find it. OIS will produce quarterly reports of each library's records for electronic resources, and the library is responsible for insuring that the location and access information in these records remains valid and accurate.

BIBLIOGRAPHY

In addition to the usual cataloging rules and rule interpretations, there are a number of resources specifically tailored to cataloging network materials:

Baker, David W. A Guide to URLs. c1995.

Guidelines for the Use of Field 856. Network Development and MARC Standards Office, Library of Congress, March 1995

HAAC Working Group on Cataloging Network-Based Resources : [Report]. rev. Feb. 10, 1995.

"Module 31: Remote Access Computer File Serials", CONSER Cataloging Manual. Washington, DC: Serial Records Division, 1995-

Olson, Nancy B. Cataloging Internet Resources: a Manual and Practical Guide. Dublin, OH: OCLC, c1995.

Staff are urged to review all these documents before beginning to catalog network resources. While they may contradict each other in some details, they will provide a good grounding in current thought about cataloging remote access files.

LOCAL POLICIES

If choosing to catalog networked resources, the library should follow local policies and guidelines:

1) Catalog separately or with the original?

If the networked resource is equivalent to an original publication in another format (e.g., paper, music CD), add a LOC for the networked resource to the record for the original where practical. For example, scanned images of a journal or the online version of an index may be cataloged by adding a separate LOC field and holdings record to the bibliographic record for the print:


Example 1 Bibliographic Record -- Paper Index Also on the Network:


LTHU MORE                                                       ABS1686       
                                                 LI812--HOLLIS CATALOGING  XNAE
 HU FMT: S ENCL:   C/DT: 09/13/85 U/DT: 12/13/95 STAT: c LGD: as DCF: a CHK: 6 
 LCMRC: 6 LCCLAS: NA 0001 VENDOR: OCL ARCV:   PUB ST: c PDT1: 1975 PDT2: 9999 
 CNTRY: ma  FREQ:   LANG: eng S/TYP:   REG: x ISDS: 1 MED:   REPROD:   ENTW: i
 CNTNT:     GOV:   CONF: 0 ALPHBT: a S/L: 0 MODREC:   CATSRC: d                        
                                                                               
 010:  : $a    86656170   $z sc 79005211                                        
 022:0 : $a 0196-0008                                                          
 035/1:0 : $a 03417556  $z 05439388  $z 01977485                                 
 040:  : $a ZXC $c ZXC $d FUG $d UCU $d DLC $d NSD $d OCL $d NST $d OCL $d NST 
 $d DLC $d NST $d DLC $d PIT $d NYG $d NST $d IUL $d NST $d HUL                 
 041:0 : $a engmul                                                             
 042:  : $a lc $a nsdp                                                         
 043:  : $a n-us-ny                                                            
 050/1:00: $a Z5945 $b .C653 1973 Suppl. $a NA1.A1                             
 082/1:00: $a 016.72 $2 19                                                     
 130:0 : $a Avery index to architectural periodicals (2nd ed., rev. and enl.). 
$p Supplement.                                                                 
 222/1: 0: $a Avery index to architectural periodicals. Second edition. Revised
and enlarged. Supplement.                                                      
 245:00: $a Avery index to architectural periodicals. $p Supplement / $c       
Columbia University.                                                           
 260:  : $a Boston, Mass. : $b G.K. Hall,                                    
 300/1:  : $a v. ; $c 36 cm.                                                 
 310:  : $a Irregular                                                        
 362/1:1 : $a Began with: 1st, published in 1975.                            
 500/1:  : $a Description based on: 2nd, published in 1977.                  
 515/2:  : $a Issued in parts.                                               
 515/3:  : $a Chronological designation assumed with 4th (1979-1982).        
 550/4:  : $a Vols. for 1975-1978 issued by: Columbia University; 1979-1982- 
by:  Getty Art History Information Program at Columbia University.           
 580/5:  : $a This supplement continues without break the seven supplements  
(1963-1972) to the original edition of the Avery index to architectural      
periodicals.                                                                 
 580/6:  : $a Supplements: Avery index to architectural periodicals, 2nd ed.,
rev. and enl.                                                                
 650/1: 0: $a Architecture  $x Periodicals  $x Indexes.                        
 710/1:2 : $a Columbia University.                                           
 710/2:2 : $a Getty Art History Information Program.                         
 780/3:10: $a Avery Library. $t Avery index to architectural periodicals.    
Supplement $w (OCoLC)4112286 $w (DLC)sn 88012932                             
 755/4:  : $a Computer network resources.  $2 local                           
 LOC/1:9c: $i des $b Ref                                    
    MD: 02/06/94  H-1     9 ITEM RECORDS  BN-001-01         
 LOC/2: c: $i net $d Available through HOLLIS Plus $k netdes
    MD: 11/14/95  H-2                                       

Example 1 Holdings Record:

 LTHU SAME                                                       ABS1686-002   
                                                 LI812--HOLLIS CATALOGING  XNAE
Avery index to architectural periodicals (2nd ed., rev. and enl.). Supplement. 
  Avery index to architectural periodicals. Supplement / Columbia University.  
-- Began with: 1st, published in 1975. -- Vols. for 1975-1978 issued by:       
Columbia University; 1979-1982-   by:  Getty Art History Information Program at
LOC/2: c: net   d Available through HOLLIS Plus   k netdes                       
 HU CREATED 11/06/95 UPDATED 11/07/95 FORMAT: H RECSTAT n RECTYP: y            
 LVL: 1 STAT: 1 METH: p RET: 1    COM: 0 COP: 01 CAN:      LANG:            
                                                                               
 506/1:  : $a Access restricted to Harvard users.                              
 856/1:7 : $u http://hplus.harvard.edu/alpha/AVRY.html $2 http                 
 856/2:7 : $u gopher://hplus.harvard.edu:70/11/.alpha/.AVRY $2 gopher          

While the policy is to prefer cataloging on the print record, this is acknowledged as a gray area, since what began as the equivalent of a print may actually differ significantly. Catalogers will have to decide whether the need to give version-specific characteristics beyond what can be supplied in the 856 field and the LOC outweighs the desirability of giving the user relevant information for all versions on a single record.

2) Which LOC code to use?

Internet resources accessible from devices outside the library should be cataloged using a new LOC code, "net". The "net" LOC displays in the catalog as "Networked Resource". To add a "net" LOC, you will need to have it added to your HOLLIS authorization by submitting a "Change to Operator Profile" form to OIS. If you catalog in RLIN or OCLC, you may want to add a new RLIN LOC or OCLC holding library code to translate to "net" in HOLLIS. If you need to create an order for a widely available electronic resource, use a LOC with your library's LOC code, but suppress that LOC from display. Generate the public catalog display from a "net" LOC.

Example 2A Bibliographic Record - General Network Resources LOC Code

 LTHU MORE                                                       BFP7248        
                                                LI812--HOLLIS CATALOGING  XN8C 
 HU FMT: D ENCL:   C/DT: 02/14/96 U/DT: 02/16/96 STAT: c LGD: ms DCF: a CHK: 6 
 LCMRC: 6 LCCLAS: LB 2300 VENDOR: OCL ARCV:   PDTYP: c PDT1: 1995 PDT2: 9999   
 CNTRY: dcu LANG: eng FILE: d AUD:   GOV:   MODREC:   CATSRC: d                
 006: s FREQ: w REG: r ISDS:   S/TYP: p MED:   REPROD:   ENTW: 
 CNTNT:     GOV:   CONF: 0 ALPHBT: a S/L: 0                          
                                                                                
 010:  : $a sn 95033852                                                         
 035/1:0 : $a 32808359                                                          
 040:  : $a HNK $c HNK $d IUL $d HUL                                            
 042:  : $a lcd                                                                 
 245:00: $a Academe this week $h [computer file].                               
 260:  : $a Washington, D.C. : $b Chronicle of Higher Education, $c 1995-       
 310:  : $a Weekly                                                              
 500/1:  : $a Not archived. A new edition is available every Tuesday at noon,   
Eastern time (USA).                                                             
 500/2:  : $a Description based on: Dec. 12-18, 1995; title from title screen.  
 516/3:  : $a Hypertext (electronic journal)                                    
 520/4:  : $a Provides summaries of articles as well as the full text of its    
classified job notices appearing in the corresponding issue of the Chronicle of 
higher education.                                                               
 538/5:  : $a Mode of access: Internet gopher and World Wide Web.               
 650/1: 0: $a Education, Higher $x Periodicals.                                 
 650/2: 0: $a College teachers $x Employment $x Periodicals.                   
 650/3: 0: $a College administrators $x Employment $x Periodicals.             
 650/4: 0: $a Universities and colleges $x Employees $x Employment $x          
Periodicals.                                                                   
 730/1:0 : $a Chronicle of higher education.                                   
 755/2:  : $a Computer network resources. $2 local                             
 LOC/1: c: $i net $d Available through HOLLIS Plus under index entry: Academe  
(Chronicle of higher education) $k nethul                                      
   MD: 02/14/96  H-1                                                          

Networked resources accessible only from within the library should be cataloged using your library's LOC code.

Example 2B Bibliographic Record - Networked Resource on a Library's LOC Code

HU FMT: D ENCL:   C/DT: 10/31/91 U/DT: 02/21/96 STAT: c LGD: ms DCF: a CHK: 1 
LCMRC: 6 LCCLAS: D  0299 VENDOR: OCL ARCV:   PDTYP: c PDT1: 19uu PDT2: 9999   
CNTRY: cau LANG: eng FILE: e AUD:   GOV:   MODREC:   CATSRC: d                
006: s FREQ: t REG: r ISDS: 1 S/TYP: p MED:   REPROD:   ENTW: a
CNTNT:     GOV:   CONF: 0 ALPHBT: a S/L: 0                   
                                                                               
 010:  : $a    94649650  $z       sn 91022882                                         
 022:0 : $a 1074-7869 $y 0363-2717 $y 0363-2725                                 
 035/1:0 : $a 24892955                                                          
 040:  : $a FUG $c FUG $d HUL $d NST $d IUL $d DLC $d NSD $d DLC $d WAU $d DLC  
$d NSD $d DLC $d HUL                                                            
 042:  : $a lc $a nsdp                                                          
 050/1:00: $a D299                                                              
 082/1:10: $a 016 $2 12                                                         
 210/1:0 : $a Hist. abstr. disc                                                 
 222/1: 0: $a Historical abstracts on disc                                      
 245:00: $a Historical abstracts on disc $h [computer file].                    
 260:  : $a Santa Barbara, CA : $b ABC-Clio,                                    
 300/1:  : $a computer laser optical discs ; $c 4 3/4 in. + $e documentation    
 310:  : $a Three times a year, with discs being cumulative                     
 500/1:  : $a System requirements: IBM PC/XT/AT or compatible; 512K RAM; MS-DOS 
or PC-DOS version 3.0 or higher; 20 MB hard disk drive; floppy disk drive; CD-  
ROM drive with controller and interface cable.                                  
 500/2:  : $a Accompanied by the latest version of the ABC-CLIO electronic      
library search and retrieval software: CD Answer.                               
 500/3:  : $a Initial disc accompanied by looseleaf with title: ABC-Clio        
electronic library user's guide.                                                
 500/4:  : $a Description based on: Vols. 33-42 (1982-1991); title from disc    
label.                                                                          
 515/5:  : $a First issued in fall 1991, with disc covering: Vols. 38-41, 42A:1 
(1987-1991).                                                                    
 520/6:  : $a This bibliographic database covers the world's scholarly          
literature in history.                                                          
 580/7:  : $a Scope and contents identical to print versions of: Historical     
abstracts. Part A: Modern history abstracts, 1775-1914; and: Historical         
abstracts. Part B: Twentieth century abstracts, 1914-                           
 650/1: 0: $a History, Modern $x Abstracts $x Databases.                        
 650/2: 0: $a History, Modern $y 20th century $x Abstracts $x Databases.        
 710/1:2 : $a ABC-Clio Information Services.                                    
 730/2:0 : $a Historical abstracts. $n Part A, $p Modern history abstracts,     
1775-1914.                                                                      
 730/3:0 : $a Historical abstracts. $n Part B, $p Twentieth century abstracts,  
1914-                                                                           
 775/4:1 : $t Historical abstracts. Part A, Modern history abstracts, 1775-1914 
$x 0363-2717 $w (DLC)   84649921 $w (OCoLC)1000370                              
 755/5:  : $a CD-ROMs  2 LCSH.                                                  
 775/6:1 : $t Historical abstracts. Part B, Twentieth century abstracts, 1914-  
$x 0363-2725 $w (DLC)   84649922 $w (OCoLC)1000359                              
 755/7:  : $a Computer network resources. $2 local                              
 LOC/1: c: $i wid $d Networked Resource $n This resource may be accessed using 
a Widener Reading Room terminal. $k netwid $x old RR call no. = CD-ROM 12      
    MD: 02/21/96                                                               
3) Use LOC subfield k

Whether using your own LOC or the "net" LOC, always add a $k in the form "net[loc]", e.g. k netwid. Use your LOC code in this case, whether cataloging using a "net" LOC or not. This will be used for reporting.

Example 3:
  LOC/1: c: $i net $n Available through the 
Internet $k netdes 
4) What about the URL or other access information?

Electronic location and access information goes in the 856 field in a holdings record in HOLLIS. Any subfields may be input, but at this time only subfields 3, u, s, c, and z display in the catalog, in that order. Experiment with the 856, checking how it looks in the public catalog, so that you can reliably supply clear, useful information.

In OCLC and RLIN, put the 856 in the bibliographic record. For monographs, HOLLIS will create a holdings record and move the 856 from the bibliographic record into the holdings. For CONSER serials, the 856 will have to be added to HOLLIS directly.

Example 4 Holdings Record - Containing a URL

 LTHU SAME                                                       BDU7674-001    
                                                 LI812--HOLLIS CATALOGING  XNA7 
Sierra Club.                                                                    
  Sierra Club [computer file] : one earth, one chance. -- San Francisco, CA,  
USA : Sierra Club, [1994?-                                                      
LOC/1: c:  i net  k netwid                                                         
 HU CREATED 10/18/95 UPDATED NONE     FORMAT: H RECSTAT n RECTYP: x             
 LVL: 1 STAT: 1 METH: u RET: 1    COM: 0 COP: 01 CAN:      LANG:                
                                                                                
 856/1:7 : $u http://www.sierraclub.org $2 http                                 
5) How do I handle different electronic forms of one document?

Catalog different "flavors" of an electronic document or resource on a single record, e.g. Postscript vs. WordPerfect vs. ASCII. Also catalog different access methods on a single record. Use multiple 856 fields in a single holdings record for the different formats.

Example 5 Bibliographic Record: Many Electronic Forms of a Title

 LTHU MORE                                                       BEC2420        
                                                 LI812--HOLLIS CATALOGING  XNAE 
 HU FMT: D ENCL:   C/DT: 11/06/95 U/DT: 11/15/95 STAT: c LGD: ms DCF: a CHK: 0 
 LCMRC: 6 LCCLAS: NA 0001 VENDOR: OCL ARCV:   PDTYP: c PDT1: 1992 PDT2: 9999 
 CNTRY: ohu LANG: eng FILE: d AUD:   GOV:   MODREC:   CATSRC: d    
 006: s FREQ: t REG: r ISDS: 1 S/TYP: p MED:   REPROD:   ENTW:
 CNTNT:     GOV:   CONF: 0 ALPHBT: a S/L: 0                   
                                                                                
 010:  : $a sn 92006655                                                         
 022:0 : $a 1066-6516                                                           
 035/1:0 : $a 27022742                                                          
 040:  : $a NSD $c NSD $d EYM $d HUL                                            
 042:  : $a nsdp $a lcd                                                         
 082/1:10: $a 720 $2 12                                                         
 210/1:0 : $a Architronic $b (Kent Ohio)                                        
 222/1: 0: $a Architronic $b (Kent, Ohio)                                       
 245:00: $a Architronic $h [computer file] : $b the electronic journal of       
architecture.                                                                   
 246/1:13: $a Arcitron                                                          
 260:  : $a Kent, Ohio : $b School of Architecture and Environmental Design,    
Kent State University, $c 1992-                                                 
 310:  : $a Three no. a year                                                    
 362/1:0 : $a Vol. 1, no. 1-                                                    
 538/4:  : $a Mode of access: Electronic mail, FTP, gopher, and World Wide Web.
For email subscription, send to: listserv@kentvm.kent.edu, the message:        
SUBSCRIBE ARCITRON [first name last name].                                     
 500/1:  : $a Description based on printout of online display; title from title 
screen.                                                                         
 515/2:  : $a Vol. 1 complete in one issue.                                    
 516/3:8 : $a Electronic serial in ASCII and HTML formats                      
 650/1: 0: $a Architecture $x Periodicals.                                     
 710/1:2 : $a Kent State University. $b School of Architecture and             
Environmental Design.                                                          
 755/2:  : $a Computer network resources. $2 local                             
 LOC/1: c: $i net $d Available through the Internet. $k netdes                 
    MD: 11/14/95  H-1                                                          
Example 5 Holdings Record:

 LTHU SAME                                                       BEC2420-001    
                                                 LI812--HOLLIS CATALOGING  XNAE 
Architronic [computer file] : the electronic journal of architecture. -- Vol. 
  1, no. 1- -- Kent, Ohio : School of Architecture and Environmental Design,    
  Kent State University, 1992-                                                  
  LOC/1: c: net  d Available through the Internet.  k netdes                    
 HU CREATED 11/06/95 UPDATED 11/14/95 FORMAT: H RECSTAT n RECTYP: y             
 LVL: 1 STAT: 1 METH: u RET: 8    COM: 0 COP: 01 CAN:      LANG: und            
                                                                                
 856/1:7 : $u http://www.saed.kent.edu/Architronic/homepage.html $2 http   
 856/2:7 : $u gopher://arcrs4.saed.kent.edu:70/11/Architronic $2 gopher    
 856/3:0 : $z To subscribe, send email to listserv@kentvm.kent.edu with the message
"subscribe ARCITRON ".                
 856/4:1 : $u ftp://zeus.kent.edu $z Logon as ARCHITECTURE, with the password
ARCHIVES.                                                                     
6) Make sure the access information works and makes sense

When giving a URL, make sure you have successfully accessed the resource directly at that address. In some cases, you may be able to see a specific URL for a resource, but be unable to access it except through a menu which resides at a different URL. In that case, give the URL for the menu together with a note:

Example 6 Bibliographic Record

LTHU MORE                                                       AIH7796        
                                                LI812--HOLLIS CATALOGING  XN2B 
HU FMT: S ENCL: 5 C/DT: 09/13/89 U/DT: 12/11/95 STAT: c LGD: as DCF: a CHK: 5  
LCMRC: 6 LCCLAS:    0057 VENDOR:     PUB ST: c PDT1: 1989 PDT2: 9999 CNTRY: mau
FREQ: q LANG: eng S/TYP: p REG: r ISDS: 1 MED:   REPROD:   CNTNT: b    GOV:    
CONF: 0 ALPHBT: a S/L: 0 MODREC:   CATSRC: d                                   
                                                                               
010:  : $a    89643992                                                         
022:0 : $a 0190-3373                                                           
035/1:0 : $a 20386569                                                          
040:  : $a CSA $c CSA $d DLC $d NSD $d NST $d WAU $d HUL                       
042:  : $a lc $a nsdp                                                          
050/1:00: $a Z5112 $b .A573 $a GN1                                             
050/2:00: $a PAR                                                               
082/1:00: $a 016.306/05 $2 20                                                  
130:0 : $a Anthropological literature (Cambridge, Mass. : 1989)                
210/1:0 : $a Anthropol. lit.                                                   
222/1:00: $a Anthropological literature                                        
245:00: $a Anthropological literature.                                         
260:00: $a Cambridge, Mass. : $b Tozzer Library, Harvard University, $c c1989- 
300/1:  : $a v. ; $c 28 cm.                                                    
310:  : $a Quarterly                                                           
362/1:0 : $a Vol. 11, no. 1-                                                  
500/1:  : $a "An index to periodical articles and essays."                    
580/2:  : $a Continues the index issued in microfiche: Anthropological        
literature (Cambridge, Mass. : 1984).                                          
650/1: 0: $a Anthropology  $x Periodicals  $x Bibliography  $x Periodicals.      
650/2: 0: $a Anthropology  $x Bibliography  $x Periodicals.                     
710/1:2 : $a Tozzer Library.                                                  
755/2:  : $a Computer network resources. $2 local                             
780/3:10: $t Anthropological literature (Cambridge, Mass. : 1984) $x 0190-3373
$w (DLC)   89643991 $w (OCoLC)12112462                                         
948/1:  : $a ORH $b 19941031 $c 19941101                                      
LOC/1:4p: $i toz $c REF. $a GN 1 .Z99 $b A5 $g periodical rack                
   MD: 10/11/89  H-1  BN-001-01                                               
LOC/2:4c: $i wid $c WID-LC $a GN1.Z99 $b A6533x $n Unbound issues: Periodical 
Room - Upper Level $k     pru                                                  
   MD: 10/12/94  H-2     9 ITEM RECORDS  BN-002-01                            
LOC/3:8c: $i hua $b HUF 678.804.5                                             
   MD: 02/26/90  H-3  BN-003-01                                               
LOC/4:4c: $i pcs $a Z5112 $b .A57                                             
   MD: 11/01/94  H-4                                                          
LOC/5: c: $i net $k nettoz $n Available through HOLLIS Plus               
   MD: 12/05/95  H-5                                                    
Example 6 Holdings Record:

 LTHU SAME                                                       AIH7796-005    
                                                 LI812--HOLLIS CATALOGING  XN2B 
Anthropological literature (Cambridge, Mass. : 1989)                            
  Anthropological literature. -- Vol. 11, no. 1- -- Cambridge, Mass. : Tozzer   
 Library, Harvard University, c1989-                                             
 LOC/5: c: net  n Available through HOLLIS Plus.  k nettoz                             
 HU CREATED 12/04/95 UPDATED 12/05/95 FORMAT: H RECSTAT n RECTYP: y             
 LVL: 1 STAT: 2 METH: u RET: 8    COM: 0 COP: 01 CAN:      LANG: eng            
                                                                                
 506/1: : $a Access is contractually limited to Harvard students,
faculty and staff. 
 856/1:7 : $u gopher://hplus.harvard.edu:70/11/.alpha/.AL $2 gopher             
 856/2:7 : $u http://hplus.harvard.edu./alpha/AL.html $2 http       

Be sure that a user could easily tell how to access the resource from the place the URL takes them. If a HOLLIS Plus resource is listed in HOLLIS Plus under a very different title than it has in HOLLIS, notify the HOLLIS Plus Working Group.

7) What level of the resource should I catalog?

Use your judgment about what level of a given resource to catalog. That sounds obvious, but faced with a complex resource, it may not always be clear. Ease of access for the user and the effort required to keep location information current are two of the issues to consider. For example, you might catalog a compound resource as one item, with or without a contents note or analytics:

Example 7A: Project Home Page (Series record)

 LTHU MORE                                                       BBQ4290        
                                                 LI812--HOLLIS CATALOGING  XNA7 
 HU FMT: D ENCL: d C/DT: 05/08/95 U/DT: 11/08/95 STAT: n LGD: mm DCF: a CHK: 0  
 LCMRC: ` LCCLAS:    0000 VENDOR:     ARCV:   PDTYP: m PDT1: 1992 PDT2: 9999 
 CNTRY: mau LANG: eng FILE: d AUD:   GOV: ` MODREC: ` CATSRC: d     
                                                                                
 040:  : $a MH-L $c MH-L                                                        
 245:00: $a Multilaterals project @ the Fletcher School of Law & Diplomacy $h   
computer file.                                                                  
 246/1:3 : $a Multilaterals project at the Fletcher School of Law and Diplomacy 
 256:  : $a Computer data.                                                      
 260:  : $a Medford, Mass. : $b Fletcher School of Law & Diplomacy, Tufts       
University, $c 1992-                                                            
 538/1:  : $a Mode of access: Internet and World Wide Web.                      
 516/2:  : $a Available in ASCII and Wordperfect versions.                            
 500/3:  : $a Title from first screen.                                          
 500/4:  : $a Multilateral Conventions organized by subject.                    
 520/5:  : $a Includes treaties and texts of international multilateral         
conventions and other instruments in the fields of environmental agreements,    
human rights, commerce and trade, laws of war and arms control.  The vast       
majority of texts date from the second half of this century, but also includes  
historical texts, from the 1648 Treaty of Westphalia to the Convenant of the    
League of Nations.                                                              
 505/6:0 : $a Atmosphere and space -- Flora and fauna--biodiversity -- Cultural 
protection -- Diplomatic relations -- General -- Human rights -- Marine and     
Coastal -- Other Environmental -- Trade and commercial relations -- rules of    
warfare; arms control -- Chronological listing of conventions and other         
instruments -- List of treaty secretariats with known Internet servers -- Other 
collections of international law -- Miscellaneous historical documents.         
 650/1: 0: $a Treaties $x Collections.                                          
 710/1:2 : $a Fletcher School of Law and Diplomacy.                             
 755/2:  : $a Computer network resources $2 local                                
 LOC/1: c: $i net $k netlaw $n Based on update dated 19 March 1995                     
    MD: 11/08/95  H-1                                                           
Example 7B: Subseries record

 LTHU MORE                                                       BBQ6257        
                                                 LI812--HOLLIS CATALOGING  XNA7 
 HU FMT: D ENCL: d C/DT: 05/10/95 U/DT: 06/01/95 STAT: n LGD: mm DCF: a CHK: 0  
 LCMRC: ` LCCLAS:    0000 VENDOR:     ARCV:   PDTYP: m PDT1: 1992 PDT2: 9999 
 CNTRY: mau LANG: eng FILE: a AUD:   GOV:   MODREC: ` CATSRC: d     
                                                                                
 245:00: $a Multilaterals project @ the Fletcher School of Law & Diplomacy $h   
computer file : $b atmosphere and space.                                        
 246/1:3 : $a Multilaterals project at the Fletcher School of Law and Diplomacy 
 256:  : $a Computer data.                                                      
 260:  : $a Medford, Mass. : $b Fletcher School of Law and Diplomacy, Tufts     
University, $c 1992-
 538/1:  : $a Mode of access: Internet and World Wide Web.                      
 516/2:  : $a Available in ASCII and Wordperfect versions.                      
 505/3:0 : $a Treaty Banning Nuclear Weapons Tests in the Atmosphere, in Outer  
Space and Under Water (5 Aug 63) -- Treaty on Principles Governing the          
Activities of States in the Exploration and Use of Outer Space, Including the   
Moon and other Celestial Bodies (27 Jan 67) -- Agreement on the Rescue of       
Astronauts, the Return of Astronauts and the Return of Objects Launched into    
Outer Space (22 Apr 68) -- Agreement Relating to the International              
Telecommunications Satellite Organization "INTELSAT" (20 Aug 71) -- Convention  
on International Liability for Damage Caused by Space Objects (29 Mar 72) --    
Convention on Registration of Objects Launched into Outer Space (12 Nov 74) --  
Convention on the International Maritime Satellite Organization (INMARSAT) with 
Annex and Operating Agreement (3 Sep 76) -- Convention on Long-Range            
Transboundary Air Pollution (13 Nov 79) -- Agreement Governing the Activities   
of States on the Moon and other Celestial Bodies (5 Dec 79) -- Vienna           
Convention for the Protection of the Ozone Layer (22 Mar 85) -- Ciesin Policy   
Documents relating to the Montreal Protocol -- United Nations Framework         
Convention on Climate Change (9 May 92).                                        
 650/1: 0: $a Treaties $x Collections.                                          
 710/1:2 : $a Fletcher School of Law and Diplomacy.                             
 755/2:  : $a Computer network resources $2 local        
 LOC/1: c: $i net $k netlaw $n Based on update dated 26 December 1994                  
    MD: 06/01/95  H-1   
Example 7C: Analytic Record

 LTHU SAME                                                       BBQ4342        
                                                 LI812--HOLLIS CATALOGING  XNA7 
 HU FMT: D ENCL: a C/DT: 05/08/95 U/DT: 05/22/95 STAT: n LGD: mm DCF: ` CHK: 7  
 LCMRC: ` LCCLAS:    0000 VENDOR:    ARCV:   PDTYP: ` PDT1:      PDT2:      
 CNTRY:    LANG: eng FILE: ` AUD:   GOV: ` MODREC: ` CATSRC: d     
                                                                                
 130:0 : $a Convention on registration of objects launched into outer space.    
 245:10: $a Convention on registration of objects launched into outer space     
(1975).                                                                         
 260:  : $a Medford, Mass. : $b Fletcher School of Law and Diplomacy, Tufts     
University,                                                                     
 440/1: 0: $a Multilaterals project at the Fletcher School of Law and           
Diplomacy. $p Atmosphere and Space                                              
 500/1:  : $a Caption title.                                                    
 500/2:  : $a "BH653.txt."                                                      
 755/2:  : $a Computer network resources $2 local                                
 LOC/1: c: $i net $k netlaw
    MD: 05/22/95  H-1                                                           

Hints and Tips

Unless you are adding information about a network version to a record for an original in a different format, you should always have:

a 500 note giving the source of the title e.g.: 500:_ _: $a Title from first screen.
a 538 note giving the mode of access e.g.: 538:_ _: $a Mode of access: FTP.

Optionally, you may want to add a 516 field (Type of Computer File or Data) and/or a 256 field (Computer File Characteristics). (Note that field 256 is not recommended for CONSER serials; use the 516 instead.)

e.g. 516:8_: $a Electronic serial in ASCII and HTML formats
e.g. 256:_ _: $a Computer data

Whether creating a new record or adding to a record for the original in a different format, you should always have:

Don't put the address in the 538 field. That's what the 856 is for. Network resource addresses change frequently; if you put the address in more than one place in the record, you'll have to correct it in more than one place in the record!

Funny characters in URLs. Internet addresses commonly contain characters which cannot be input and displayed in HOLLIS (nor in most other library systems). Although right now, URLs display in HOLLIS for informational purposes only, in a future system, a patron will be able to select the URL on the bibliographic record and connect directly to the resource. For this reason it is important that the URLs in HOLLIS not only look right, but that they really are right. Two of the most common characters which can't be used in HOLLIS now are the spacing underscore(_) and the spacing tilde (~). You can input network addresses containing these characters by substituting the hexidecimal value of the character preceded by a percent sign. Use the hexidecimal value "7E" for spacing tilde and "5F" for spacing underscore. For example:

http://core.symnet.net/~VOU/ = http://core.symnet.net/%7EVOU/
http://www.yahoo.com/Education/K_12= http://www.yahoo.com/Education/K%5F12

It doesn't look good to us, but to a network browser such as Netscape or Mosaic, it looks exactly the same as the URL with the single character, and browsers can make a connection based on such a URL.

If an update date appears on the resource you are cataloging, do make a note of it in a LOC $n. This will help the user, and it will also help you when you get the periodic report asking you to verify the links on your records. In the rapidly-changing network world, it can be very nice to know exactly what the cataloging was based on, and whether the resource has been changed.

For holdings record fixed fields, in general, use whatever values apply to the material. Match the RECTYP with the bibliographic level -- that is, use y' if the bib level is s'; otherwise, use x'. For other elements, consider these values as fallbacks:

LVL: 1
STAT: 1
METH: z
RET: 1_ _ _
COM: 0
COP: 01
CAN: _ _ _ _
LANG: _ _ _

Frequently, it will not be practical to maintain holdings information in 853/863 fields, particularly if the resource is not something the library physically receives (a CD ROM which is networked is physically received). For those remote resources (the majority) for which the library receives no change notification and over which the library has no control, consider using an open holdings statement or none at all, rather than give detailed information which will grow inaccurate and obsolete.


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