HOLLIS Administrative Advisory Committee
Meeting 68
July 13, 1994

1. HOLLIS Final Changes
2. Bridge Update
3. Updates


Elaine Aligood (for Marianne Burke), John Collins, Michael Fitzgerald, Rodney Goins, Carrie Kent, Kathy Klemperer, Jon Rothman, Lynne Schmelz (chair), Dorothy Solbrig, Mark Van Baalen, Judy Warnement, Robin Wendler (recording)


Bob Buckwalter, Marianne Burke, Dale Flecker, Ted Pappadopoulos, Charles Willard

Future Meetings:

     September 21, 10:00-12:00     OIS Conference Room
     October 19, 10:00-12:00       OIS Conference Room
     November 16, 10:00-12:00      OIS Conference Room
     December 21, 10:00-12:00      OIS Conference Room

1. HOLLIS Final Changes

Kathy presented the synthesis of the many meetings with Harvard library committees to discuss the final set of changes to HOLLIS. The groups had been asked to prioritize those medium-to-large projects which had been approved but which had not yet been begun or committed. Kathy reported that there was a gratifying degree of consensus on which projects should be pursued, and listed the projects which received highest priority:

Rod agreed with the decision to mount PsychInfo in HOLLIS rather than provide FirstSearch access, given the problems some libraries face in getting networked. HAAC agreed that the PsychInfo should go into HOLLIS based on both cost and functionality.

The proposed Auction Catalog database has become more complicated, due to Fine Art's need to send materials to HD. A separate database is better than adding these records to HU due to their specific bibliographic characteristics (few unique corporate authors, special access points, generic titles), but circulation, including any automatic retrieval from HD, is not supported in databases other than HU and RV. Jeff Horrell is considering various options and will propose a solution.

Each committee had a different favorite LISH enhancement, but there was agreement that it was most important to allow qualification of keyword searches and to increase the number of records retrievable. HAAC asked that the other LISH recommendations be revisited if these enhancements are found to be infeasible.

Kathy got a clear mandate to proceed with FETCHERRS and IRK recommendations, but no document delivery other than that from HD would be encompassed by this project.

A new database engine is desirable for many reasons (there are types of data which HOLLIS is not well suited for, in many cases it will be cheaper to use an alternative server, etc.). All the effort for this project will be transferrable to HOLLIS II.

Digital imaging is an area we know will be growing rapidly, and we need to be prepared.

Kathy outlined a three-phase strategy for the development work on these projects:

Phase 1: Proceed ASAP with

Phase 2: When staff are available after Phase 1:

Phase 3: Ongoing background projects, as time permits:

Kathy discussed a tentative timeframe for the projects: PsychInfo for October if possible; Fall semester '94 for LISH and FETCHERRS; Gov Docs and Auction Catalog implementation during Spring semester. The group expressed a strong sense that it was no longer necessary to introduce new databases only at the beginning of a term. Mark noted that the Database Selection screen in HOLLIS is getting very full, and the new databases may require it to be split into two screens. Lynne asked that progress on the final HOLLIS changes be reported to HAAC in future meeting's update segments.

2. Bridge Update

The Bridge Working Group has been reconstituted with a different membership: Michael Fitzgerald (chair), Kathy Klemperer, Annelise Martin, Betsy Like, Ed Tallent, Michael Leach, Hugh Wilburn, and Cheryl LaGuardia. Michael Leach and Ed Tallent have been charged with proposing a plan to insure that the committee receives broad input from the community. The group has decided that the Bridge should support two telnet clients, one with a quit function, and one for in-library use without quit. The group discussed a new name for the Bridge, and has chosen to take advantage of the strong recognition of HOLLIS as a library information resource in the community by using the name HOLLIS Plus. Henceforth, no more Bridge. For Fall, HOLLIS Plus development will provide security for restricted resources, the addition of new resources (RLIN and Inside Information via Eureka), and use tracking. There will also be rollout work: promotion, user documentation, training, amd possibly distribution of client software. The group will be meeting every 2 weeks through the summer.

3. Updates

Ameritech Library Systems: The demise of NOTIS Horizon is an unfortunate development, since it was one of the stronger contenders for HOLLIS II. OIS will be watching the development of the other Ameritech library systems closely in the coming year to see whether the new Client Server product (C/SP), together with Marquis, is being positioned to fill the gap left by Horizon.

A new VINE manager has been hired. Ann Marie Countie, currently of the Science Center administrative office, will begin full time work in August.

HSDN dial-pool. OIT will be merging dial-pools late this summer and early in the Fall. The collapse of different phone pools into one means that one phone number will be used to access a variety of university services, including HOLLIS and the course catalog. For a period of time the pools will be run in parallel to accommodate those calling old, separate numbers. There will be no dial access to HOLLIS Plus until network security is in place.


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