HOLLIS Administrative Advisory Committee
Meeting 77
September 20, 1995

1. Committee change
2. HOLLIS Plus on the Web
3. Updates
3a. SEIC, Finding Aids
3b. Fetcherrs
3c. Government Documents
3d. NEDL
3e. RLIN Load
3f. HOLLIS II
3g. User Comment Facility

Attending:

Bob Buckwalter, Marianne Burke, Michael Fitzgerald, Rod Goins, Kathy Klemperer, Ted Pappadopoulos, Jon Rothman, Lynne Schmelz (chair), Hinda Sklar, Judy Warnement, Robin Wendler (recording)

Absent:

Carrie Kent, Eva Moseley, Dorothy Solbrig, Mark Van Baalen

Future Meetings:

     November 22, 10:00-12:00           OIS Conference Room
     December 20, 10:00-12:00           OIS Conference Room

1. Committee changes

Standing Subcommittee on Bibliographic Standards and Policy: Michael Fitzgerald has stepped down, Ann Sitkin has agreed to chair the committee, Judy Amory will be added from Widener cataloging. HAAC expressed deep thanks to Michael for his many years of service in chairing Bib Standards. Michael will remain on HAAC in his capacity as chair of the HOLLIS Plus Working Group.

2. HOLLIS Plus on the Web

HOLLIS Plus has been publicly available on the world wide web since 9/11/95. The main purposes of HOLLIS Plus continue to be

At this point the content of the WWW version of HOLLIS Plus is nearly the same as that of the gopher version, but the content of these services will diverge over time as more web-only resources become available. Right now the JSTOR project and NASA Astrophysics Data System are available on the web but not on the gopher. Other resources expected to become available only on the web version of HOLLIS Plus are library home pages. The gopher version will be maintained, as parallel as possible to the web version, for as long as people use it. Many libraries will not move to the web version right away, either because they do not have sufficiently powerful public machines or because they are reluctant to switch so close to the start of the term.

HAAC was asked whether OIS should make a common terminal interface (i.e. Lynx) available to the HOLLIS Plus on the Web. HAAC recommended that this be done, but that the interface not be promoted at this time.

3. Updates

3a. SEIC, Finding Aids

The SEIC committee did not meet over the summer. Finding Aids is planned as the first project to be implemented on SiteSearch. A new improved version of the DTD (data type definition) for finding aids is due out at the end of September, and the finding aids committee is designing a data structure for Harvard finding aids and will compare that to the new Berkeley DTD. We are contracting with OCLC for SiteSearch software now, and receive an evaluation copy of the software after the new host machine arrives the last week of September and is installed. We plan to provide access to INSPEC via the Web/Z39.50 gateway and to Physical Review Letters online.

3b. Fetcherrs

There was a holdup in getting the network connection at the Depository, but it is in place now and the new machine in Southborough will be hooked up shortly. Programming in HOLLIS/HULPR continues with a November target date.

3c. Government Documents

OIS is waiting for accurate test data from the two vendors (Bernan for shipping list records, Autographics for corresponding cataloging records).

3d. NEDL

As of last week the Donohue Group began barcoding, boxing, and recording barcodes and call numbers of materials being transferred from NEDL to HD. OIS converts the barcode and call number information into item records, loads these records into HOLLIS and links them to matching bibliographic records as they become available.

3e. RLIN Load

RLIN proposed a model in which Harvard would begin sending all new and changed records, to be loaded into RLIN under a general identifier for all of Harvard, with a linked holdings record for each HOLLIS location. The general identifier would not be used for online RLIN input at this time; instead, Harvard libraries cataloging in RLIN will continue to use their separate identifiers for now. OIS would send portions of the existing HU file over a period of years, until the entire file is represented in RLIN. At that time, libraries could begin online cataloging using the general Harvard identifier, and the now-duplicated records under the old identifiers could be deleted. Once the RLIN libraries approve this model, OIS and RLG will begin the necessary programming.

3f. HOLLIS II

Dale is writing a paper to be presented at the October APC meeting. Almost all vendors for large libraries are actively writing their next-generation systems, which are dominated by client/server architectures or a variant such as a three-tier architecture. The market has improved over last year, but the time frame will be a bit farther off, as we wait for the systems currently in design to be futher developed and tested.

3g. User Comment Facility

HCL has decided to continue its coordinating role in the daily operation of the user comment facility.


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