Bob Buckwalter, Michael Fitzgerald, Rod Goins, Carrie Kent, Tracey Robinson, Lynne Schmelz (chair), Ann Sitkin, Hinda Sklar, Dorothy Solbrig, Ted Pappadopoulos, Mark Van Baalen, Judy Warnement, Robin Wendler (recording)
Absent: Marianne Burke
Guest: Dale Flecker
May 21, 10:00-12:00 OIS Conference Room June 18, 10:00-12:00 OIS Conference Room July 16, 10:00-12:00 OIS Conference Room
The HOLLIS II Steering Committee has adjusted the schedule for HOLLIS II, delaying the implementation of a new system by one year. Dale Flecker joined HAAC to describe the reasons for the change and how the extra time will be apportioned, and to ask HAAC for guidance on the continuing development of HOLLIS.
After visits from nine leading systems vendors, including public presentations, detailed technical sessions, and financial/business plan reviews, the Steering Committee concluded that the vendor systems are not yet developed enough to evaluate. While many of the systems have promising technical architectures, the functionality required for a university library as large and complex as Harvard's is lacking. In addition, there was concern about the amount of work that will be required during the transition. For this reason, the year's delay in implementation will be split: six months will be given over to allowing the vendors to make progress in developing their products, and the other six months will be farmed back into the project time line, allowing more time for evaluation and conversion. Some HOLLIS II work will continue during the first six months, including the development of testing scripts and analysis planning for data model and reporting issues.
OIS continues to work on HOLLIS, and there are a number of necessary projects which staff will be pursuing in the coming months:
Projects outside of HOLLIS are absorbing more and more staff time:
A number of other large-scale projects are just beginning to coalesce at this point, including
So although the delay in the HOLLIS II project gives us an unexpected six month reprieve, there are already many projects to which OIS staff is committed. Dale asked HAAC to think about how additional development of HOLLIS should be addressed. For example, should there be another open round of solicitation and prioritization of HOLLIS development? HAAC members noted that the extra six months does not really allow for much new work. They agreed that the libraries were more focused on the future than they had been at the beginning of the HOLLIS II process, and that since no critical functionality is missing from the present system, effort should be focused on developments which will help in the system transition or provide benefits beyond the life of HOLLIS.
Dale suggested that one new area where substantial benefits could be gained in the near term would be in the development of a web front-end for HOLLIS. There are several products on the market, using a variety of approaches, which might prove adaptable to HOLLIS and which would provide both a semi-graphical user interface (GUI) to the public catalog and live linking from URLs in catalog records to web-based resources. This would make it possible to bypass HOLLIS Plus for access to electronic journals, for example.
HAAC agreed that a web front-end would be a valuable and popular feature. Tracey and Lynne will draft a memo to APC and ULC with the recommendation that a web front-end be developed for HOLLIS and that the question of other HOLLIS developments not be reopened.
2.a. HOLLIS Plus: Michael Fitzgerald reported major activity on HOLLIS Plus, including a reorganization to make the menus easier to use, which split the electronic journals into their own alphabetical list, separate from other resources. Lydia Ievins, Julie Wetherill and MacKenzie Smith made this change, and will be adding dozens of journals from Academic Press in the near future. The HOLLIS Plus Working Group receives one or two requests a week for resources to be added to the system.
2.b. Bibliographic Standards and Policy: BSP has been relatively quiet recently.
2.c. SSHUSH: Dorothy Solbrig reported that SSHUSH has been reviewing the Z39.50/http interface to INSPEC.
2.d. Mainframe reliability: Mark Van Baalen reported on the hardware problems which caused several hours of HOLLIS outages in recent weeks. Aging disks drives failed immediately after they were scheduled to be retired. Replacement parts for these oldest drives were not available on site, which caused most of the repair delay. UIS has cleared several drives so that if other failures occur before new drives are installed, live replacements will be available and downtime should be very brief.
2.e. ILL: The online ILL project is due for evaluation, and participants will be producing statistics on use of the capability.
2.f. Circulation: Tracey reported that once again OIS has implemented the last of the new libraries using HOLLIS circulation -- Tozzer and Music have joined the ranks.
2.g. OW: Robin reported that although the OW database was scheduled to be removed from the OPAC, there are still 35,000 records in the file which represent recon problems of one kind or another. Widener Database Maintenance will be resolving those problems over the next year. While significant numbers of items remain in the OW database, it will remain a choice on the database options screen in HOLLIS.