Agenda for HOLLIS Liaisons Meeting #62
1. Announcements: T. Robinson
1. Announcements: T. Robinson
Notes from the January Meeting
Access to and Privacy of Patron Information -- a reminder. Tracey encouraged liaisons and anyone who has or will have access to HOLLIS patron information to read the "HAAC Policy on Access to Patron Information" and the "Statement on the Privacy of Patron Data in HOLLIS" articles in the January 1991 HOLLIS Newsletter. Both articles should be required reading for anyone who has access to the HOLLIS patron file. OSPR will republish these articles annually in the HOLLIS Newsletter and Kate Mullen will send copies to all units that request access to patron information.
Change to HULPR hours of operation. Effective 11 January, HULPR system operations on Friday and Saturday nights will end at 11:45 p.m. instead of 10:00 p.m. Therefore, the regular HULPR hours of operation are:
Monday - Friday-----7:00 am - 11:45 pm
HOLLIS hours of operation remain the same.
Although the move from 10:00 to 11:45 pm is permanent, OSPR may occasionally need the HULPR system down earlier to perform necessary maintenance. Whenever possible, advance notification of early shutdowns will be posted in EMS at least 24 hours in advance. OSPR is relying on the patience and flexibility of library units during these periods. Tracey also asked liaisons to consider a change to HULPR opening from 7:00 to 7:30 a.m. on Monday through Friday due to a growing need for OSPR to perform maintenance operations before HULPR comes up in the morning. If you have comments regarding this proposed change, please contact Tracey Robinson at OSPR (5-3724).
Hours for both HULPR and HOLLIS are posted on the HOLLIS electronic mail bulletin board (common messages) under the title "HULPR/HOLLIS Hours of Operation."
Problems with holdings record capacity -- an update.. At the November liaisons meeting, liaisons were polled to determine which libraries have (or expect to have) problems with HOLLIS holdings record capacity. Since the meeting, Ruth Haas has distributed a survey intended to collect estimates of the current and future extent of the problem. Ruth Haas is compiling these surveys in preparation for a discussion of the problem during the February liaisons meeting. Ruth is still awaiting replies from several units. Please complete your surveys and return them to the CONSER Office, 87 Widener Library. Consult the December 1990 HOLLIS Newsletter for more information on the issue of holdings record capacity.
Enhancements to bibliographic editing -- an update. Improvements to methods of inserting data into an existing field are high priority enhancements, based on recent discussions of enhancement priorities with both HOLLIS Liaisons and Managers. Tracey asked if the hints regarding inserting data that appeared in the "HOLLIS Hints" section of the December 1990 Newsletter were of any help. OSPR is looking for a long term solution to this editing problem, but would like to know how effective these hints have been. Please contact Tracey Robinson or Julie Wetherill at OSPR (5-3724) with your comments.
Canon printer problems -- an update. A flaw in the priming mechanism of new Canon BubbleJet printers continues to cause an unhealthy percentage of newly installed printers to malfunction. Tracey reported that this is a nation- wide problem, and that of the 120 printers newly installed in Harvard libraries, about one-quarter have malfunctioned. See the article 'Canon printer malfunctions' in the Network Notes section of this newsletter for further details.
Appendix C printing problem. Some copies of HOLLIS Reference Manual, Appendix C (distributed in Fall 1990) were printed with pages out of order. An article detailing this printing problem appeared in the January 1991 HOLLIS Newsletter. Eric Young is compiling a list of units who received bad copies. Liaisons should check all copies of Appendix C and contact Eric if they find bad copies. He will distribute new copies as needed in early February 1991.
LOC subfield k list -- draft distributed. Elizabeth Vernon of the Judaica Department in Widener distributed copies of a draft list of codes used by Harvard libraries in subfield k of the location (LOC) field on bibliographic records. Elizabeth compiled this list from information supplied by individual libraries. She noted that the list is not complete and asked that units contact her if they have more information. A final draft of this list should appear in late February, followed by a proposed set of guidelines for subfield k usage. OSPR will cover any developments in this newsletter. Contact Elizabeth Vernon in the Judaica Department (5-2965) for more information about the list.
Introduction to new HOLLIS databases. Tracey Robinson, Robin Wendler, and Julie Wetherill presented an introduction to new databases that will be available in the HOLLIS Public Catalog this spring. Expanded Academic Index (AI) and Legal Resource Index (LR) are journal citation databases which index articles from journal publications. They will be added in the second phase of the HOLLIS Other Databases Project. Phase one involved the debut of the Guide to Harvard Libraries (LG database) and the capability of mounting and supporting multiple bibliographic and non-bibliographic databases in HOLLIS. The AI and LR databases are scheduled to appear in mid- February. See 'Feature Articles' for more information on these new HOLLIS features.
The following sections present samples of Public Catalog and Technical Services Mode screen displays for AI data. The citation data on these screens comes from a test database, which resembles data in the AI and LR databases that debut this spring.
Art · Government · Psychology · Anthropology · History · Religion · Economics · Literature · Sociology · Education · Political Science · Travel, Sports & Leisure · Ethnic Studies · General Science · Computer Science
Accounting · Economics · Law Office Management · Agricultural Law · Employment & Benefits · Mergers & Acquisitions · Banking · Entertainment Law · Practice of Law · Civil Rights · Forensic Science · Public Administration · Computer Law · International & · Real Property · Consumer Credit Comparative Law · Securities · Criminology · Labor Relations · Taxation · Law Librarianship
OSPR has designed AI and LR records and index displays to look similar to those in the HU and OW databases. The commands for searching and displaying records in AI and LR are the same as well. You can request any of the regular help topics while in AI or LR. In addition, new help screens describing the new databases (HELP AI and HELP LR) are now available.
Although library staff will not be able to update AI and LR records, these records will be available for display in the technical services mode of the HULPR system. To search and display journal citation records in technical services mode, type the transaction identifier LTAI or LTLR in the upper left corner of the screen. Use one of the valid technical services mode searches for these databases (FIND AU, FIND TI, or FIND SU) to locate records.
AI and LR records contain information that is coded in a MARC-like format "Y" (citation data) -- similar to the bibliographic formats used in the HU and OW databases. These records do not contain library locations. The subject headings (6xx fields) are similar but not always identical to Library of Congress subject headings. Field 773 contains the journal citation for the article.
There are restrictions on access to the AI and LR databases. There are no barriers to access for patrons using HOLLIS from a library public terminal, but patrons using HOLLIS from a dial-up or network connection must have a current Harvard ID to gain access to AI and LR. Someone connecting to HOLLIS via dial-up or over a network who requests a restricted database will receive the following Access Control screen.
Note that access to HOLLIS is not restricted; only access to certain restricted databases.
OSPR will be distributing documentation about AI and LR when these databases become available. HOLLIS liaisons will receive packets of material for staff documentation, including:
Liaisons will also receive the following public documentation: