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HOLLIS Newsletter

Volume 8, Number 2 (February 1993)


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TABLE OF CONTENTS

  • Agenda for Liaisons
  • Feature Articles
  • VINE to debut
  • VINE terminal functions
  • MeSH headings
  • Notes and Reminders
  • BF weed
  • SPINE labels update
  • Status of the DUC
  • Shelflist card problems
  • VTAM menu change
  • Response time testing
  • "No carrier" message
  • Network Notes
  • Primer repairs--an update
  • Close-out prices on Canons
    Agenda for HOLLIS Liaisons Meeting #83
    February 10, 1993
    Lamont Forum Room, 9:30 - 11:00 a.m.

    1. Announcements: Tracey Robinson
    2. Frequency of OCLC cataloging cycles: Robin Wendler. Harvard is about to begin receiving Recon and current cataloging data by file transfer (FTP) on a daily basis from OCLC. OIS expects to increase the frequency of OCLC cataloging processing into the HU database from monthly to weekly, perhaps even to daily processing, but needs to know how this would impact the workflow of cataloging departments. Liaisons and other interested staff should come to this meeting prepared to comment.
    3. Microcomputer users and HULPR. The number of library staff members using microcomputers continues to grow at a lively pace. Microcomputers on Local Area Networks (LANs) with access to the university High Speed Data Network (HSDN) are now able to access HULPR via the network connection. Several microcomputer users will be invited to discuss their early experiences. We will also discuss the possibility and desirability of establishing a Special Interest Group for library microcomputer users.

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    Feature Articles
    VINE TO GO PUBLIC ON FEBRUARY 10th! On February 10, VINE will be officially launched. This final stage includes the "turning on" of the additional library public terminals which were designated by libraries to be HOLLIS/VINE terminals. A total of approximately 74 public HOLLIS terminals will have the HOLLIS/VINE menu as of the morning of February 10th. Forms submitted to OIS by the libraries were used to determine which terminals should get the new menu. There were a couple of forms submitted that were not possible to decipher, and a few terminals designated which were not regular public library terminals. Only regular public terminals (with term idents of PAXX or PBXX) could be designated as HOLLIS/VINE terminals. So, if there are public terminals which you expected to get the new menu on 10 February, but they don't, please call Amy Lozano at 495-1821.

    About HOLLIS/VINE terminals:

    1. To select a resource:

    • HOLLIS---- type 'hollis' and press (ENTER)
    • VINE---- type 'vine' and press (ENTER)
    If you make an error when entering a command, the screen will redisplay along with an error message. The redisplayed screen will be shorter than the original screen by three lines. Try typing your selection again.

    2. To return to the HOLLIS / VINE menu:

    • from HOLLIS ---- type 'exit hollis' and press (ENTER) from anywhere in HOLLIS
    The EXIT HOLLIS command is only valid on designated HOLLIS / VINE terminals. If you attempt to use this command from a regular, non-designated HOLLIS terminal, the error message THIS TERMINAL CANNOT EXIT FROM THE HOLLIS SYSTEM will display. If you are in a HOLLIS database when the EXIT HOLLIS command fails, you will end up back on the "Welcome to HOLLIS" screen.

    The HOLLIS QUIT command (F3 function key) will still exit you from a HOLLIS database back to the "Welcome to HOLLIS" screen. From the "Welcome to HOLLIS" screen, QUIT will exit HOLLIS and return you to the HOLLIS / VINE menu. Of course, if you are working at a regular HOLLIS terminal not offering VINE, QUIT from the "Welcome to HOLLIS" screen.

    From VINE

    • tab to the EXIT VINE option on the VINE main menu or on an individual VINE document and press (ENTER).
    • Or, press function key F3 (QUIT on public terminals) from the VINE main menu to exit.
    Note that the F3 function key (QUIT on public terminal keyboards) acts as the Prior Menu function from all parts of VINE other than the main menu. That is, pressing F3 will take you up one menu level from your current position.

    3. HOLLIS / VINE terminal signs, documentation: The VINE Project will produce new inserts for the lucite signs that were originally distributed for HOLLIS. These inserts will be distributed by several methods. Units that regularly pick up products from OIS will find these signs in their product envelopes starting Thursday, 4 February. Signs will also be available at the HOLLIS liaisons meeting on Wednesday, 10 February (9:30-11:00 am, Lamont Forum Room). Also, public documentation on how to use VINE will be available at the HOLLIS liaisons meeting in February. Units can contact Project Manager Amy Lozano (495-1821, lozan@harvarda) if they have additional signage or documentation needs.

    Other methods of VINE access. The 10 February debut of VINE is primarily focusing on access from public HOLLIS terminals. However, VINE is available via many connection methods. The following table provides the details.

    VINE Access Options
    VINE connection typeConnection detailsSignonSignoff
    Dial-up (analog)Settings: 1200/2400 baud, 7 databits, even parity, 1 stop bit, full duplexType 'vine' at USERID and press ENTERTab to EXIT VINE and press ENTER
    Dial-up (ISDN)Settings see aboveType 'vine' at USERID and press ENTERTab to EXIT VINE option and press ENTER
    Network (Telnet)telnet vine@harvard.edu or tn3270 vine@harvard.eduType 'vine' at menu and press ENTERTab to EXIT VINE option and press ENTER
    Public HOLLIS terminalOnly from terminal marked as HOLLIS/VINE terminalType 'vine' from HOLLIS/VINE menu and press ENTERTab to EXIT VINE option and press ENTER
    Staff HOLLIS terminalAll staff terminalsType 'vine' from HOLLIS/VINE menu and press ENTERTab to EXIT VINE option and press ENTER

    ** Countway and Widener staff using HOLLIS terminals connected via the MPG and staff using microcomputers to connect to HULPR must temporarily type 'cms vine' at the ENTER SELECTION prompt. OIS is working on a solution such that these staff members will also be able to just type 'vine' in order to select the VINE.

    <<<>>>

    The VINE offers quite an array of campus information of interest to the Harvard community -- and it will continue to grow in scope during the months to come. If you have questions about current VINE resources or would like to suggest additional information for the VINE, please feel free to contact Project Manager Amy Lozano (495-1821 or lozan@harvarda).

    MeSH HEADINGS COMING TO SH DATABASE. Headings from the National Library of Medicine's (NLM) medical subject headings thesaurus (MeSH) are scheduled to be available in the SH database on 10 February. The SH database is a cataloging resource that provides staff with access to subject authorities when assigning or searching for subject headings. The new MeSH data will join Library of Congress subject heading authority records, which have been available online in SH since March 1991. In addition to browsing SH for medical subject headings, staff will be able to use the COPY command to copy MeSH subject authority records into the HU database when needed.

    The MeSH data consists of approximately 350,000 authority records, but does not include supplementary chemical terms. NLM will send updates to medical subject headings annually in the Spring. You can identify a MeSH authority record by a SUBCOD value of 'c' in the fixed field.

    MeSH authority records do not contain 010 fields; NLM control numbers for these headings are stored in a 035 field. Otherwise, the existing HOLLIS MARC format for authorities is used to code established headings, see from tracings, see also from tracings, scope notes, etc.

    Searching MeSH headings. In HULPR technical services mode, use the transaction identifier LTSH to access subject headings in the SH database. With the addition of MeSH headings, the SH database will offer four indexes:

    • FIND LC (Library of Congress authority record control number)
    • FIND SU (Library of Congress subject heading)
    • FIND LN (Medical subject heading control number)
    • FIND ME (Medical subject heading)
    The SU and ME indexes are searched in the same manner as their counterparts in the HU database. ME search results will include authorized headings and cross references, but will also include terms that are used as authorized subdivisions. In the example below, the ME index display indicates that the term "cytology" can be used both as an authorized heading and an authorized subdivision.

    The "authorized subdivision" entry is not available in SU index displays because subject authorities received from the Library of Congress are not coded to provide this information. And yes, the order of entries in the example above is correct -- the [authorized heading] secondary text will file after the [authorized subdivision], out of alphabetical order. Both the authorized heading and the authorized subdivision records provide heading use references -- [retrieves information on the use of the above heading] -- which appear immediately after the heading entries. There are technical reasons for this filing arrangement and although it is somewhat awkward, staff should have no difficulty using this index.

    The LN (control number) index contains NLM control numbers assigned to subject headings and subdivisions. These numbers are stored in a field 035:4. In the example below, the subject "sea cucumbers" is assigned D012616 and its subdivision "cytology" is assigned Q000166.

    Example 3 MeSH record with 035 control number

    As with OCLC and RLIN utility number searches, you cannot truncate an LN index search -- you must supply the full control number in order to get results. However, it is possible to search the subdivision's control number separately. For example, you could search the subdivision's control number by typing

    LTSH FIND LN Q000166

    and the result will be an index of all headings using the subdivision 'cytology':

    The LN index stores numbers in reverse order, which explains the odd format of numbers in the above example. Note also that if you do search by the main heading's number (in example 3, "D012616" in field 035) HOLLIS will only retrieve the authority for the heading and will not include authorities where that heading contains a subdivision. In other words, the search FIND LN D012616 will result in a single record and will not retrieve the record with control number D012616Q000166.

    MeSH authorities and the COPY command. You can use the COPY command to copy MeSH authority records into the HU database. Chapter 4, section 4.1.1.16 (page 4.25) of the HOLLIS Reference Manual provides full instructions for using COPY. At the end of the COPY process, you must change the SUBJ fixed field value to 'm' (index heading in ME index). HOLLIS will prevent you from filing the new subject authority record in HU if this value is not changed. Any operator authorized to create and update subject authority records in HU should be able to use the COPY command to move SH records into HU. If you try to use the COPY command and the system message "COMMAND NOT AUTHORIZED" displays, contact Kate Mullen in OIS.

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    Notes and Reminders
    BF database weeded. The BF database is designed to provide the latest four years of monograph cataloging data from the Library of Congress. To maintain only the latest four years, OIS weeded BF the weekend of 31 January to remove all records with a publication date before 1989 and all deleted records (records migrated or merged into HU). From a file of 663,005 records, 209,162 records were weeded. The monthly update to the BF file now includes cataloging records with publication dates of 1989 forward. Contact Linda Marean in OIS if you have questions about this weed.

    Spine labels in HOLLIS -- an update. The new HOLLIS spine label function is scheduled to become available in HULPR in early March. The following is a brief description of the function. The March 1993 HOLLIS Newsletter will contain a full description and instructions on how to implement HOLLIS spine label printing in your unit. The process of producing spine labels in HOLLIS involves storing a set of HOLLIS technical services bibliographic records, sending the set to an electronic mailbox, and downloading the set of records to a microcomputer. Once on the microcomputer, a PC program formats the call number information for each item, and then prints spine labels. The HOLLIS portion of this function ('storing' and 'sending') is very similar to the records by e-mail function available in the HOLLIS Public Catalog.

    OIS is developing a spine label "kit" to make the microcomputer portion of this new function easy to use. The March newsletter will contain a full description and instructions for requesting this kit. If you have questions, contact Julie Wetherill in OIS.

    DUC production for January 1993. Recently there have been several discussions concerning the future of the Distributable Union Catalog (DUC) microfiche. The cost of producing the DUC microfiche has resulted in a dramatic decrease in the number of subscriptions. In order to contain the costs, OIS will implement a recommendation from the Standing Subcommittee of HAAC on User Services in HOLLIS (SSHUSH) to produce a reduced edition of the DUC supplement in both January 1993 and January 1994. Also, SSHUSH is recommending to the HOLLIS Administrative Advisory Committee (HAAC) that a group be assigned to the task of investigating and recommending an alternative to the microfiche by FY1995.

    The proposed reduction to the DUC involves the elimination of the subject supplement and the exclusion of all data except records added/updated in 1992; in other words, the 1993 supplement will not be a cumulative supplement of all data added to HOLLIS since the January 1988 final cumulation of the DUC, but will represent only a one year supplement to the January 1992 cumulating supplement. SSHUSH recommends that another one-year supplement be produced in January 1994. It is important to note that this recommendation from SSHUSH is not a popular one. The committee found no "good" alternative for the short term. The committee did however recognize the fact that some type of "backup" for HOLLIS should continue to be produced until a viable alternative is found.

    OIS has advised HOLLIS managers of this plan and has requested that units contact OIS by 27 January if they are considering a reduction or elimination of DUC subscriptions. Contact Tracey Robinson in OIS if you have any questions.

    Shelflist card printing. Recent problems with mis-printing of shelflist cards have, we hope, been corrected by recent repairs and adjustments made to the laser printer. If you notice any further problems or if they recur in the future, please notify OIS right away. Since the run starts fine and then drifts off, you may very well spot the problems before we do. Thanks for your help and patience, and we apologize for any inconvenience. If you have any questions about this, please call Linda Marean at OIS.

    Network VTAM menu change. This message is only for staff with the following connections to HULPR:

    1. All MPG connected terminals,
    2. OIS network connections,
    3. Widener and Countway network HULPR users.

    Most staff DO NOT have these types of connections.

    OIT has temporarily backed off changes made to the network VTAM menu (the one that looks very much like the regular staff menu on dedicated terminals, not the one with the Harvard shield). The devices listed above will be affected by this change in the following ways:

    1. The HARVARDC/HOLLIS VTAM menu will no longer display "VINE" as an option,
    2. VINE will still be a valid selection despite #1,
    3. If you make a mistake while entering a selection, the old, ugly message telling you to hit 'clear' and then return will appear.
    Again, this change affects a VERY small number of operators. This change will not interfere with normal HULPR operations. We do not yet know when the original menu with VINE as an option will return. Contact Derek Katz in OIS if you have any questions.

    Response time tests. Response time tests are scheduled for the first Tuesday of each month. Upcoming tests are scheduled for: 2 February, 2 March, 6 April, and 4 May. Volunteers should mark their calendars appropriately. January tests averaged out to the same response levels measured in the December tests. Response times remain excellent overall, although the elevated level of responses in the 4+ second range continues.

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    HOLLIS Hints
    HOLLIS hints is an occasional Newsletter feature that presents helpful hints about HOLLIS system features. OIS is eager to collect suggestions for topics in this section. Please contact Julie Wetherill at OIS (495-3724) if you have a suggestion.

    "No carrier" when connecting to HOLLIS via dial-up. Some staff members who use analog dial-up to connect to the HOLLIS Public Catalog (495-9500) have difficulty connecting and end up receiving the "no carrier" message. The cause of this problem is most likely that the user employs an "error-checking" (MNP) modem to connect to HOLLIS. MNP modems prefer to "talk" with other MNP modems. Modems on the HOLLIS end do not check for errors; the user's MNP modem waits n number of seconds to check if the HOLLIS modem is MNP. Since the HOLLIS modem is not MNP, the connection eventually fails and the "no carrier" message displays.

    The OIT FAQ Sheet entitled "Connecting to HOLLIS" includes a more detailed explanation of this problem and a possible solution involving changes to settings in your communications software. A copy of this FAQ Sheet was appended to the January HOLLIS Newsletter. Copies are also available by contacting the Technical Assistance Hotline (495-9388).

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    Network Notes
    Printer primer lever repairs -- an update. OIS has finally received a shipment of the green purge units for Canon Bubblejet printers. Lauren Caulton has a list of libraries that have requested new purge units for their printers and will satisfy these requests in the order that they were received.

    Canon Bubblejet 80AS printer price reduction. Datamark, distributor of the Canon Bubblejet 80AS printers, has announced a price reduction on its remaining inventory of BJ80AS printers. They have offered Harvard the following pricing:

    Printer prices
    Number of printers purchased Price per printer
    1$395.00 ea.
    2-4$390.00 ea.
    5-9$383.00 ea.
    10+$375.00 ea.

    Since their inventory of Canon printers totals less than 100 (see article in January newsletter) this reduced pricing may make remaining stock disappear faster. If you are interested contact Linda Marean in OIS.

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