January 12, 1994
University Home Gopher Established
HOLLIS Service Contacts List Error
The HOLLIS Services Contacts List which accompanied the December HOLLIS Newsletter contained the wrong number for OIT technical assistance. Please change the telephone number to 496-2001 -- the new number for OIT's Network Information Center. The number 495-9388 is incorrect. (JW)
HOLLIS Security Administrator. As of December, Linda Marean,
Head of OIS Operations Support, has assumed the title of HOLLIS Security
Administrator. Staff should continue to address their requests for HULPR
signon changes to "Security Administrator" in OIS (1280 Mass. Ave.,
Suite 404). However, for telephone assistance regarding any aspect of
HOLLIS security, contact Linda Marean in OIS. (JW)
change to LG Database Contents. In
late 1991, OIS added information about Harvard computing resources to
HOLLIS' Library Guide (LG) database. This information originally appeared
as part of an OIT print publication Guide to Harvard Computing Resources.
At that time, it was agreed that OIT staff would maintain this information.
OIS has received reports of erroneous or outdated information in these
records, but there is no definite date set for revision. Rather than
offer incorrect information to our patrons, OIS would prefer to remove
computing resource records from LG and possibly negotiate a transfer
of this information to the VINE. At the January meeting, OIS will ask
liaisons' opinions on this issue. In the meantime, contact Julie Wetherill
in OIS if you have questions. (JW)
to REDO command. A
change has been made in HOLLIS to allow the REDO command to function
across databases. Previously, REDO, which recalls the text of the last
search issued to the command line, did not work after a user had switched
to a different database. It is now possible to search in one database
(say HU); switch to a different database (say OW); issue REDO to recall
the search issued in HU, and press enter to perform that same search
in OW. Remember, the same set of indexes are not available in every
HOLLIS database. For example, in OW you can recall the subject search
you performed in HU but it will not work in OW because these records
do not contain subject headings. Also, once you leave catalog mode,
HOLLIS will "forget" your previous search. This enhancement was second
in the list of top five OPAC enhancements. Contact Jon Rothman in OIS
if you have questions. (JR)
and Wolbach Completed. On
December 9 OCLC Retrocon staff completed the conversion of 117,159 records
in the Loeb Design Library main catalog and on December 15 the conversion
of approximately 7,800 records in Wolbach Library was completed. This
brings to five the number of monograph projects converted to date: Kummel,
Cabot, Education, Design, and Wolbach. In addition, the serial projects
for the Education and Museum of Comparative Zoology libraries are completed.
Other monograph conversions currently underway or about to begin are:
Widener/Houghton, University Archives theses, Law, and the Biblioteca
Berenson and the Botany Libraries serials.
Recon Year in Review. This Editor has informally voted 1993 as the year of Harvard Library Recon. In honor of this designation, below are the highlights of Recon activity since its beginning in September 1992. Practically-speaking, this review aims to remind staff to which issues of the newsletter they should refer when interested in a particular Recon development. Permanent Recon-related changes to HOLLIS will be incorporated into the HOLLIS Reference Manual in the Spring of 1994.
September 1993 AFIX command clarification (Sept., pg.9)
Not listed here are the many bug fixes, minor enhancements, and other activities performed by Recon and OIS staff "behind the scenes" of the Recon Project. If you have questions, contact Karen Carlson Young, Recon Project Manager (496-4011). (JW)
HOLLIS training for library staff takes place from 9:30 to 11:30 a.m. at 1280 Massachusetts Avenue, Suite 404. Staff members may sign up for these training sessions as a series or as needed. Please contact Julie Wetherill in OIS (495-3724) to register for any of these sessions, or for more information. The schedule of HOLLIS training is regularly published in this newsletter, on the EMS electronic bulletin board, and in the Harvard University Library Notes.
January 4/February 1 Session #1: Introduction to HOLLIS. Includes basic system structure, functions and record types, basic searching, and an introduction to machine-readable cataloging (MARC) formats.
January 11/February 3 Session #2: In-Depth Searching. Includes detailed earching techniques and review of index structure.
January 11/February 8 Session #3: Bibliographic Record Creation and Maintenance. Discussion of bibliographic record creation and maintenance, in HOLLIS, utility tape processing, sources of bibliographic data (including the LC books file).
January 13/February 10 Session #4: Serial Holdings Record Creation and Maintenance. Detailed review of serial holdings record format, rules and standards for coding holdings data.
January 18/February 11 Session #5: Order/Pay/Receipt Records. Review of O/P/R records, order creation, conventions for recording receipt of materials, production of claim memoranda.
February 15 Session #6: Fund Accounting in HOLLIS. Includes invoice creation, recording of payment transactions, accounting unit record display and maintenance.
On hold Session #7: EMS (Electronic Mail) Basic Functions. Discussion of basic electronic mail features, including creating and sending messages, reading messages, and the EMS bulletin board.
February 17 Session #8: Introduction to the Circulation Subsystem. An overview of the HOLLIS patron file, item records, and basic charge, discharge, recall/hold, and billing functions in the circulation subsystem.
January 20 Session #9: Introduction to the HOLLIS Online Public Catalog. A review of basic system structure, searching, record displays, and online help.
HOLLIS hints is an occasional Newsletter feature that presents helpful hints about HOLLIS system features. OIS is eager to collect suggestions for topics in this section. Please contact Julie Wetherill at OIS (495-3724)if you have a suggestion.
Cataloging no-no. OIS has found some errors in the use of field 740 to record a title traced differently. As an example, the following bibliographic record has a 740 field which contains not only a title but a note about its location on the title page verso.
HU FMT: B ENCL: a
C/DT: 05/06/92 U/DT: 12/08/93 STAT: n LGD: am DCF: | CHK: 3 LCMRC: |
LCCLAS: R 0000 VENDOR: PDTYP: | PDT1: 1991 PDT2: CNTRY: kg LANG: kir
ILLUS: I/LEV: REPROD: CNTNT: GOV: | CONF: | FEST: | INDX: | FICT: |
BIO: | MODREC: | CATSRC: d
The correct way to handle this is to add a 500 general note:
500/2: : a Title on t.p. verso: Baldardyn zhugushtuu oorulary.
and omit the "Title on t.p. verso:" from the 740 title field. If the "Title on... " remains in the 740, it will be indexed as part of the title in the TI index -- not a desirable outcome. Please contact Robin Wendler in OIS if you have questions. (RW)HOLLIS Enhancements Update
Complete Changes to HOLLIS
This column features brief descriptions of some of the smaller completed changes to HOLLIS which are not described more fully in individual articles. OIS projects and major enhancements will continue to be described in greater detail in newsletter articles. If you have comments, questions, or would like more details about any of these changes, contact Jon Rothman at OIS, either by telephone at 495-3724 or be email at rothmn@harvarda.
1. Subject index entries will no longer be generated from the 681 field (Example Under / Note Under). Previously existing entries have been removed.
2. The HULPR tapeout process has been changed so that 035 fields with first indicators other than 0 or 1 can be retained in output records. This allows OIS to make copies of the HOLLIS Anthropological Literature database to be used for the creation of CDROM and other products.
3. HOLLIS has been modified to accommodate inconsistencies between LC and USMARC in authority record fixed field coding practices. These inconsistencies had resulted in the creation of many blind subject cross-references when the authority records from OCLC were loaded. The blind cross references have been removed from the index.
4. It is now possible to perform an OPAC search "across databases" by using the REDO command. After a search has been performed in one database, CHoose a different database and issue REDO to retrieve the search text issued in the first database. This enhancement was #2 on the OPAC enhancements list.
5. Until now it was not possible to regenerate the index which maintains links between o/p/r's and mlox'ed bibliographic records. We are now able to regenerate that index if necessary.
6. Improvements have been made to HOLLIS duplicate detection and resolution for authority records.
In addition to the changes listed above, 4 additional small changes which affect the HOLLIS infrastructure were completed recently. "Infrastructure changes" are enhancements and bug fixes that are needed to ensure reliable and efficient operation of HOLLIS but which do not have directly visible or readily describable functional effects. (JR)
This column tracks
the large and medium-sized OIS development projects underway and pending.
For more information on a particular project, contact the OIS staff member
in the "Contact" column. (JW)
Projects on Hold
Farewell to Telexes! Staff in the OIS Networking and Desktop Systems group de-installed the last four Telex terminals in use for HULPR activity. For readers relatively new to Harvard, the Telex terminal was the first HOLLIS terminal -- these workhorses were the device of choice for HOLLIS technical services work from 1985 until the Public Catalog came up in 1988. These last four machines -- located at Countway Library -- are now in storage. If you have a suggestion for their final disposition, please contact staff if the OIS Network Group. (The Editor suggested turning them into planters, but no one was interested.) (JW)
Microcomputer user group meeting in February. The second meeting of the HOLLIS Microcomputer Users Group will take place February 1st from 2:00 - 4:00 pm in the Wiener Auditorium at the Kennedy School. The topic for this meeting will be the BRIDGE (a front-end "gateway menu" to online data resources like HOLLIS, the VINE, Course Catalogs, CitaDel databases and more). There will be a demonstration of the BRIDGE and discussion of the underlying software platform it utilizes (Gopher), the networking environment in which the BRIDGE will operate, and future developments which will serve to make the BRIDGE accessible from desktop gopher clients. For some background, consult three documents describing the Bridge, planning for its implementation, and access issues, accompanied the December 1993 HOLLIS Newsletter. This meeting is open to all interested staff. Contact Heather Reid in OIS if you have questions.
CSSN command problem. In mid-December, OIS received several calls from staff having difficulty in accessing HULPR. The problem is characterized by the message "invalid transaction" following the sign-on commands CSSN, LTHU, or LIBR. Normally the mainframe interprets all sign-on commands in capital letters, but for some reason this does not happen in some cases. This is an elusive little bug that OIS has seen before, but its cause has been a mystery. Generally, only a few terminals are affected by this and the problem usually disappears within days. Those operators who suffer this problem should enter their CSSN, LTHU, and LIBR commands in upper case in order to proceed. If you suffer this problem, please contact OIS for assistance. OIS is investigating the problem and will report any findings. (LC)
A change to SH database records. OIS has made some changes to the fixed field values of SH subject authority records that will make it easier to use these records in the HU database. Many SH records contain subject heading codes (SUBCOD) and heading use codes (SUBJ) which are invalid combinations when the record is copied into HU. The operator must change these values in order to file the record, and in many cases the operator is not authorized to update these fields.
OIS has changed the SH fixed field codes as follows: whenever the subject heading code was 'a' (LCSH) and the heading use code was 'a' (an invalid combination in HOLLIS), the use code was changed to the letter 'l'. Whenever the subject heading code was 'c' (MESH) and the heading use code was 'a' (also invalid), the use code was changed to 'm'. The only effect will be that operators do not have to change the code when they COPY these records into HU.
Contact Robin Wendler if you have questions. (MS)
Canon purge units update. OIS has obtained a new supply of purge unit parts for the Canon printers. However, Canon is now charging us for this part. This order was filled at a special price of $36.89 per unit. Because of this dramatic change in cost (up until now they were free), OIS will begin to charge for the replacement of this part on July 1, 1994. It is not clear whether we will be able to obtain future orders at this price, or whether we will be asked to pay the list price of $61.61. (LC)
January 7, 1994