for HOLLIS Liaisons Meeting #92
Lamont Forum Room, 9:30 - 11:00 a.m.
Harvard library experts in the use of some of the "other" databases
in HOLLIS will discuss useful features of the databases which might
not be apparent to occasional users.
Members of the panel are:
Lamont Forum Room, 9:30 - 11:00 a.m.
Harvard library experts in the use of some of the "other" databases in HOLLIS will discuss useful features of the databases which might not be apparent to occasional users.
Members of the panel are:
Notes and Reminders
Contact Michael Fitzgerald or Jon Rothman for further information.
Sampling in-library database use. As of Wednesday, 23 February, a new method of gathering data about restricted database usage was implemented. Catalog users will occasionally be asked to report where they are when choosing a restricted database. The method and rationale are described below. This notice is to inform library staff so that they may assist and reassure users who may see an unfamiliar screen.
If you have questions, contact Charlie Husbands in OIS.
CJK records in HOLLIS. OIS has recently converted all HOLLIS CJK (Chinese-Japanese-Korean) bibliographic records from LCMRC "7" to LCMRC "0" or "5" records. Also stripped from these records were any 066 subfield |6's or |9's. Although HOLLIS does not accommodate alternate character sets (such as the Chinese-Japanese-Korean vernaculars), for some time we have been storing information about the vernacular version of these CJK records in the 066 field in the event that a vernacular display is developed. It is now apparent that such a capability will not be implemented in HOLLIS. These CJK records now look just like any other bibliographic records and removing the 066 will have no effect on their usefulness in HOLLIS.
Contact MacKenzie Smith in OIS if you have questions.
Revision of HULPR Security Worksheet. Attached to this Newsletter is a revised version of the Security Worksheet for an Operator Profile in HULPR (in Appendix L of the Reference Manual). The revisions are intended to simplify and streamline the possible categories of security used in HULPR. At present there are almost 200 different combinations of security categories for about 800 operators. Changes have been made in two areas -- Bibliographic Records and Order / Pay / Receipt Records. In both cases, the ability to choose a large variety of combinations from multiple categories has been condensed into a single choice from several categories. The categories presented on the revised form were determined by looking at the most common combinations now in use as well as by consulting with librarians and staff familiar with the form. The revision of the form will be discussed at the next HOLLIS Liaisons meeting on Wednesday, March 9. If you have questions or concerns about this revision, please bring them to the meeting or call Linda Marean in OIS at 495-3724. If the new form is approved, OIS will convert all present operators to the new categories and distribute replacement pages for these forms in Appendix L.
The forgotten LOC subfield |w. Location subfield |w (cataloging unit) was designed to carry a 2-character code representing the unit responsible for cataloging an item. This subfield is rarely used -- only about 60 locations in HU contain this subfield. Widener plans to use subfield |w for a current project and OIS thought that all staff should be reminded about its existence. In at least two cases subfield |w could be useful: uniquely identifying cataloging units represented by one location in HU and identifying one cataloging unit which provides cataloging for other library locations. The HOLLIS Reference Manual recommends using DUC location codes in this 2-byte subfield. However, the content of this subfield is uncontrolled and units can devise their own 2-byte codes. The contents of LOC subfield |w are part of the HOLLIS reporting files.
If you need more information about this subfield, contact Robin Wendler in OIS.
Order weeding update. Approximately 127,000 orders closed before 12/31/91 will be weeded during the week of February 28. The fiche for these orders has already been distributed. If you have any questions, please call Linda Marean in OIS at 495-3724.
New coded note. OIS has added a new coded note for use on memoranda created on OPRs. This new code, 'clcr', results in the text:
You may recognize this as similar to the frequently used "cl":
Only the last line (as it appears here) is different.
This new code is now available. Information about it will be included in the next update of the HOLLIS Reference Manual Appendix H. If you have any questions or comments, please contact Jon Rothman in OIS.
'RECORD IN USE' messages. OIS would like to remind users of HULPR that, as a courtesy to other users, you should refrain from leaving a record displaying on your screen if you're not actively working on it. If another user attempts to display such a record, they may receive the message 'RECORD IN USE'. Note that while this can occur in HULPR, HOLLIS records (i.e, those viewed from the public catalog) are *NOT* subject to this single-user limitation. We encourage HULPR users to clear their screens when not actively working on a record.
Another reason for the 'Record in use' message is that an operator's terminal or PC is suddenly disconnected from HULPR while a record is displaying. When the operator signs back on to HULPR, the record is no longer available for display. OIS has received an increasing number of reports of this problem -- presumably due to an increase in the number of PCs with network connections to HULPR. The solution is for staff to wait until the next day, when the record will be back to normal. Trying to avoid sudden disconnects from HULPR is the best solution. Make sure you quit HULPR using the normal signoff procedure and then the correct telnet disconnect sequence.
Contact your local network support staff, or call OIS, for further assistance.
AI and LR. All you fans of AI and LR will be happy to know that both databases are now up-to-date with everything IAC has sent us. The AI and LR keyword indexes have been regenerated. Happy searching .
Recently Completed Changes to HOLLIS. Changes completed since 01/28/94
This column features brief descriptions of some of the smaller completed changes to HOLLIS which are not described more fully in individual articles. OIS projects and major enhancements will continue to be described in greater detail in newsletter articles. If you have comments, questions, or would like more details about any of these changes, contact Jon Rothman at OIS.
HP DeskJet 500 ordering information. The Hewlett Packard DeskJet 500 is now the preferred printer for use with HOLLIS IBM terminals. In May 1993, OIS asked that library units no longer purchase Canon BubbleJet printers due to a high rate of malfunctioning primer units. As of January 1994, many Canons are still in use and because of the cold, dry weather, they are breaking faster than OIS staff can repair them. PLEASE -- DO NOT ORDER CANON BJ 80 PRINTERS. If you think your department manager will not see this notice, copy it and pass it along.
Contact Lauren Caulton in OIS if you have any questions.