July 11, 1995
Try these new features out and let us know what you think. If you have questions or comments, feel free to contact Jon Rothman in OIS.
Notes from the December Meeting
Heather noted that the Technology Product Center no longer stocks the DJ 520 and suggested that units needing a terminal printer might try contacting outside vendors in case they still have some DJ 520s in stock. Another option would be the IBM Proprinte r, which also supports the character set, but is very noisy. Of course, the DJ 540 should work normally when connected to a desktop microcomputer -- and in fact, units have reported success in using DJ 540s with PCs running McGill TCP3270 terminal sessio ns to HULPR. In fact, DeskJets are only one of many printers compatible with microcomputers -- printer options are severely limited only with the IBM terminal.
Ingrid Ahlberg noted that Widener Collection Development was connecting new DJ 540s to microcomputers and moving DJ520s to HOLLIS terminals. [From the Editor: as Ingrid later discovered, connecting a DJ 520 to a terminal requires a $99.95 paralle l-serial converter and a $25 RS-232-C serial cable. This information appears in printer ordering instructions appended to the June/July 1994 HOLLIS Newsletter.]
Beata Panagopoulos asked about the DJ 540's performance when attached to a PC with an OCLC connection. How would she send a form feed request to the printer? Heather could not provide a definitive answer at this meeting because OIS had only just learned about the new model DeskJet.
OIS will continue to investigate terminal printers options. If you have questions, contact Heather Reid in OIS.
Reporting HOLLIS terminal problems
The OIS Network group are short staffed and have their hands full lately with a multiplicity of installations and problem calls. To insure that all terminal problems are handled with the greatest expedience, Heather Reid suggested some guidelines to foll
ow when a library is reporting a problem:
Heather stressed the importance of notifying the OIS Network group well in advance of any impending HOLLIS terminal moves so that they can be ready to assist if necessary. Without prior warning, OIS may not have the right equipment on hand to facilitate the move. Suzanne Kemple pointed out that libraries in the College often do not know in advance that HCL Automation will be doing work on a given day. Heather acknowledged that this issue was on the agenda of an upcoming meeting between OIS and HCL Auto mation staff.
Search for a new Networking and Desktop Systems specialist Heather Reid announced that interviews for Ciata Victor's position were taking place and said that she hoped to issue a job offer and have a replacement by the end of December 1994. [Editor's note: OIS is happy to report that Heather has succeede d and, in fact, filled the position well ahead of her own deadline. John Maher, formerly of the Countway Library, will join the Network and Desktop Systems group on Thursday, 5 January.]
Release 2.6 of McGill TCP3270 for Windows now available Almost on the heels of release 2.5 (August 1994) comes McGill TCP3270 version 2.6. [McGill is the TN3270 Windows client used by a growing number of library units to establish a HULPR session over the network.] Heather noted that OIS will install the lat est release of McGill on its own workstations and observe its performance for a few weeks before recommending it to library units. However, new releases occurring every few months will make it difficult to continue this procedure.
What is ABCD and why should you care? ABCD is a voluntary organization devoted to computing-related issues of interest to the Harvard community. This is an ad-hoc group with no official ties to other departments in the University. ABCD is comprised of many "subgroups" devoted to specific ar eas of interest. Heather introduced ABCD at this meeting because the most recently-formed subgroup is a library working group -- to be chaired jointly by Heather Reid and MarÁ Wooster. Although it is not clear what direction this group will take, Heathe r suspects more attention will be paid to the gap between computer support services and the needs of libraries. Perhaps this new forum will again try to address issues originally intended for the ill-fated library microcomputer users group.
The first meeting of the ABCD library working group will be on January 10th, 12 noon at Aiken Computation Lab, Room 241. All interested staff are welcome. And, if you are interested in learning about ABCD activities, inquire at that meeting about joinin g the ABCD-L listserv (apparently you cannot join ABCD-L without subscribing in-person at an ABCD meeting). Contact Heather Reid in OIS if you ../../../../../ questions.
HOLLIS Plus registration Kathy Klemperer reminded everyone about the benefits of registering in-library HOLLIS Plus devices. A registered device will be exempted from access control to restricted databases and ../../../../../ access to the Unix common client. (The common client presents a simplified terminal interface to HOLLIS Plus and is most useful for public access terminals.) A registration form was appended to the December 1994 HOLLIS Newsletter. Send your registration requests (by paper or e-mail) to Patti Fucci in OIS (via email: p_fucci@harva rd.edu). Staff should avoid calling OIS to register devices -- the information on the form is necessary to the registration process.
Kathy also announced that the ftp site for the HOLLIS Plus registration form was not working very well and a new anonymous site was being set up. OIS will inform everyone via HULINFO and this newsletter when the new site is available. If you ../../../../../ questions about HOLLIS Plus registration, contact Kathy Klemperer in OIS.
Two millionth Recon record Karen Carlson Young of the HUL Recon office announced that the two millionth record input by the Retrospective Conversion Project was entered on 29 November.
Payment records flagged As of 23 November, 30,754 payment statements modified no later than 12/31/93 ../../../../../ been flagged for weeding. Next on the weeding schedule are order records with a December 1992 cutoff -- scheduled to be weeded in January 1995. Contact Linda Marean in O IS if you ../../../../../ questions.
HULOIS@HARVARD.EDU There is now a general e-mail account for the Office for Information Systems. Its address is email@example.com. If you do not know who to contact in OIS, feel free to send any questions, comments, or suggestions to this account. However, to insure a t imely response, OIS encourages staff to send comments and questions to specific OIS staff members whenever possible. To assist in identifying the right person to call, OIS will soon be revising the OIS Contacts List.
Distributed Reporting Project--the pilot The project to put HOLLIS reporting in the hands of library staff is beginning a pilot phase. For two months, 14 staff members will be using GQL client software on their PC workstations to request reports from a database of extracted HOLLIS data stored o n a Unix server. The HOLLIS data is stored in the relational database called Sybase. This pilot phase will allow OIS and participating staff to learn about GQL's potential and fine-tune the "distributed reporting" process. OIS will demonstrate distribu ted reporting to at the January HOLLIS Liaisons meeting and make it a production service some time in February 1995.
Out-of-state locations and order of display
The Standing Subcommittee of HAAC on User Services in HOLLIS (SSHUSH) discussed this issue in the Fall of 1994 and recommended that the new location sort order be: in Massachusetts, outside of Massachusetts, and non-Harvard. Since the original enhancem ent to provide a Harvard/non-Harvard sort order came from HOLLIS liaisons, OIS wanted to review this proposal with the group before taking further actions.
Diane Garner suggested that the "page x of y" message be made more prominent to remind the patron about subsequent pages. Tracey Robinson observed that other library catalogs display all locations on a single screen to avoid this problem -- probably not an option at Harvard, however. Suzanne Kemple noted that another SSHUSH recommendation -- that MORE replace CONTINUES on the dashed line above the options area -- might draw attention to a multipage display. Maxine Berson's suggestion -- that HOLLIS dis play the total number of locations in a bolded message on the first page -- was endorsed by many liaisons present. In the end, liaisons endorsed the SSHUSH recommendation and asked OIS to investigate adding a total number of locations message to the firs t page of the short and long displays. Both items will be added to the HOLLIS enhancements list.
There was some confusion about how PsycINFO applies its major and minor subject terms. Suzanne Kemple suggested that PsycINFO, like ERIC, uses the same terms for both major and minor subjects, depending on the emphasis within the document. However, offi cial PsycINFO documentation makes no such claim. If anyone can shed light on this practice, contact Julie Wetherill in OIS.
Format Integration--the January 1995 phase
Notes and Reminders
Quarterly password available
OIS expects that the passwords for most operators need be changed on an annual basis, but the passwords of operators with the above authorization(s) should be changed more frequently. To request a password change, complete the "Change to Operator Profile " form, copies of which can be made from the master form in Appendix L of the HOLLIS Reference Manual. Liaisons should also be warned that in the relatively near future, new security procedures will prevent staff members from sharing single HULPR signons (that is, two or more staff members will not be able to logon to HULPR simultaneously with the same signon). Units are encouraged to establish separate HULPR signons for all operators now in advance of these security changes. If you ../../../../../ questions about security, contact Linda Marean in OIS.
OIS Current Projects
10 January ABCD-L (a voluntary organization devoted to library computing-related issues of interest to the Harvard community)
12:00 noon, Aiken Computation Lab, Room 241
11 January HOLLIS Liaisons User Group Meeting
18 January Technical Services Managers' Round Table
19 January Workshop on format integration, January 1995 phase.
20 January Cataloging Discussion Group
25 January McGill Workshop for Staff
26 January McGill Workshop for Staff
8 February McGill Workshop for Staff