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HOLLIS Newsletter

Volume 11, Number 1 (January 1996)

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  • Feature Articles
  • Passport and McGill TCP3270 topics at meeting
  • Get command coming soon
  • Agenda for Liaisons' Meeting #104
  • OIS Current Projects
  • Training Schedule
  • Notes and Reminders
  • Passport for Windows available
  • Calendar


  • OIS FY 1997 Fee Schedule

    Passport for Windows and McGill TCP3270 topics at ABCD-Library Meeting
    by Julie Wetherill

    The December ABCD Library group meeting featured a demonstration of the OCLC Passport for Windows software (by Steve Godfried, Loeb Design Library) and an update on the status of the McGill TCP3270 terminal emulation software (Heather Reid).

    Passport for Windows (Steve Godfrey)
    As a preface to the demonstration, Heather Reid noted that Harvard recently purchased a site license for OCLC's Passport for Windows. Since this license makes Passport software essentially free for Harvard libraries, units should not try to acquire individual copies from OCLC.

    The Loeb Design Library has been beta testing Passport for Windows since August 1995 and has not experienced significant problems. These observations are based on Design's experience using Passport for searching and claiming in the OCLC Union Catalog. Steve noted that the hardware and software requirements to run Passport for Windows include: Windows 3.1 or higher, 10 megabytes of hard disk space, 8 megabytes of RAM (OCLC says 4 MB, but you will want at least 8), and a Winsock-compatible TCP/IP stack (if you are running Netscape now, you have this).

    The Passport interface is relatively intuitive, enabling a user to establish an OCLC session without consulting the manual (the manual is short and not that unhelpful anyway). Passport uses the standard Windows interface (menus and toolbar); to use it you must open a session. A "Session Guide" helps the user through the connection process. Once set up, a session is easily "startable" next time. One great advantage is the ability to establish simultaneous Passport sessions or a Passport session and a HULPR session via McGill. Heather Reid cautioned that OCLC will charge Harvard for each TLP session established and Harvard units could reach the limit of 22 simultaneous TLP connections to OCLC if everyone works with multiple Passport sessions.

    In a Passport session, all regular Prism commands are available. The user can customize session display aspects (font size, toolbar buttons, etc.) and keyboard definitions. The user can input diacritics by selecting from a table of ALA extended characters. These can also be assigned to shortcut keys. The Windows cut and paste feature is available and extremely useful. Passport offers a macro facility which is based on recording keystrokes. While useful, this facility is less intuitive than some other parts of the package. Passport includes some ready-built macros, including a useful inactivity macro to insure a clean session disconnect and a macro that prints a whole record rather than a single screen. Macros can be assigned to the keyboard or to buttons on the toolbar. Passport includes a macro editor/debugger where more elaborate macros can be created. This feature may be too complex for the average user.

    The Passport printing function uses Windows printer drivers, eliminating the puzzle of which DOS Passport driver to use with your printer. TrueType fonts must be enabled in Windows for Passport printing to work.

    Passport for Windows does offer an IBM 3163 emulation that can be used to connect to HULPR or HOLLIS. After starting the connection supply the "hollis1" terminal type, then log in normally. HOLLIS/HULPR function keys will work but diacritics are not readily available (they must be individually mapped). Bill Hayes noted that connections to HULPR using Passport have not been terribly stable. OIS recommends that units continue to use their existing network connection methods (McGill TCP3270 or Cornell PCIP, for example) for staff access to HOLLIS and HULPR. Units still interested in doing this need to contact Heather Reid in OIS for the IP address to use when setting up the session.

    McGill update (Heather Reid)
    OIS has acquired the recently released version 3.0 of McGill TCP3270 for Windows. Early reports indicate that the latest version of McGill is quite "buggy" and already an interim bug fix release is planned. With this release, much of the McGill interface has changed little but there are major differences in the macro facility. The original macro process has been renamed "Quick Key Editor". The method of entering data has changed and there are problems playing back some types of macros. The developers added an advanced macro editor facility called Basic Editor that will be familiar to Visual Basic users. Basic Editor does not include a macro recorder; the user must be comfortable with program code in order to use it. After examining some of the demonstration macros that come with McGill, Bill Hayes advised that Basic Editor would be too complex for the average McGill user.

    Most Harvard libraries that use McGill to access HULPR are on version 2.5; a version 2.6 with minor changes also exists but few units have migrated to it. OIS advises units to stay on version 2.5 until OIS and a few Harvard test sites have a chance to further evaluate version 3.0. Units interested in being beta testers should contact Heather Reid in OIS.

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    Get Command Coming Soon
    by Charles Husbands

    The GET command, enabling catalog users directly to request retrieval of items from the Harvard Depository, is scheduled to be made available 30 January. A million Widener items will initially be eligible for retrieval in this manner as will several hundred items from Andover-Harvard and Countway. The Law Library will also use the facility as soon as its training for the use of HOLLIS circulation is completed.

    Use of GET was described at length in the December issue of this newsletter (p.12:8-11.) Since that description was written, a few details have been refined.

    1. When a user makes a request, the system will consult its circulation policy tables to ascertain that the user has some borrowing privileges at the library which owns the item. If not, the request is denied and the user is advised to consult library staff. If the user may borrow some things from the library, but not those having the loan code of the requested item, the user is advised that it may be necessary to use the material in the library and is asked to confirm or cancel the request in light of that restriction.

    2. When the item is charged to the pseudopatron representing that the item is coming from HD, a recall is automatically placed on the item for the user who has requested it. (The recall enables circulation staff to see in the item record who the requestor is and ensures that anyone else placing a hold or recall on the item will get properly queued up.) No recall notice will be sent to the user. The recall expires on the last day the the library has promised to hold the book; so that if the user fails to claim it by that time the library can discharge it from the pseudopatron without an item- available notice being generated.

    3. Generating the recalls necessitates some small changes to the circulation display screen for requested items, and for items with holds or recalls generally. An item requested from HD will display the message Requested from Depository. Being held for a reader. That second sentence will now also display for any item with a recall or hold on it after it has been discharged from the original borrower and is being held for pickup. Recalls or holds on charged items will continue to be indicated in the catalog by a message of the type 2 readers are waiting for this item.

    The January HOLLIS Liaisons meeting will feature a demonstration of the GET command. You may direct questions to Charles Husbands in OIS.

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    HOLLIS Liaisons Agenda
    Meeting #104

    January 10, 1996 Location: Gutman Media Center Time: 2:30-4:00 pm

    1. Announcements: by Jon Rothman

    2. Demonstration of the new GET command (patron-initiated HD requests from HOLLIS): by Charles Husbands and Julie Wetherill

    3. Demonstration of the new system for cataloging government documents in HOLLIS: by Robin Wendler

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    Notes and Reminders
    Passport for Windows available
    OIS has received shipment of the OCLC Passport for Windows product for which we recently obtained a university-wide site license. A full set of diskettes for the software has been distributed to each OCLC library. In addition, the software will be made available on the OIS FTP site -- watch e-mail for further details.

    Several people have expressed interest in Passport training. NELINET is hosting training at their facility in Newton. However, Harvard-specific training at an on-campus location (probably the ETC) could be arranged. OIS would like to hear expressions of interest from those units who would participate in such training if it were available. Please contact Heather Reid in OIS.

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    9 January Librarians' Assembly
    2 - 4 pm, Longfellow Hall, Appian Way

    10 January Acquisitions Roundtable
    2 - 4 pm, Belfer 124

    10 January HOLLIS Liaison's Meeting
    2:30 - 4:00pm, Gutman Media Center

    10 January ABCD-World Wide Web Meeting
    3:15pm, Science Center Conference Room (room 123)
    A discussion of CGI scripting.

    12 January Cataloging Discussion Group
    11 am- 12:30 pm, Location TBA
    Ardys Kozbial of Houghton will discuss the Richardson Project.

    16 January ABCD-Library Meeting 12 noon, OIS Conference Room, 1280 Mass. Ave., Suite 404
    Allan Bourque will demonstrate uses of HOLLIS End-User-Reporting and Paradox for Windows to support collection development and management in the Cabot Science Library.

    8 February Cataloging Discussion Group Time and place TBA
    Peter Lisbon will talk about subject headings at Harvard.

    13 March HOLLIS Liaison Meeting
    9:30 - 11 am, Location TBA

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    OIS Current Projects
    ProjectContactTarget dateMajor milestones
    Gov DocsR. Wendler1/96Final testing; setting up production process.
    Format integrationR. Wendler3/96Will be writting checklist and consulting with librarians.
    FETCHERRS (HD retrieval)C. Husbands--Developing library procedures and testing
    HU to RLINR Wendler--Model approved; programming to be scheduled
    CICS upgradeC. Husbands6/96Selection of strategy due by 9 February.
    UNIX server infrastructure and supportT Robinson
    K. Klemperer
    --Working on Business Resumption Plan for server
    HD automationD. Bednarek8/95FETCHERRS programming in progress.
    SEICK. Klemperer1/96 pilotProposing new interface design
    Finding aidsM. Smith1/96Encoding finding aids in SGML with new Berkeley DTD

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