Aleph Update: Import Records function


Staff may now use the Import Records function in the Aleph Cataloging client. This function allows you to select a MARC file from your local or network drive and convert it to Aleph sequential format. After the records are converted, they may be saved one at a time to HVD01.

To request use of this functionality, please submit a request via the Aleph Support Center:
http://hul.harvard.edu/ois/systems/aleph/forms/f-supp-cat.html

Prior to using this functionality, you will have to edit a configuration file on your PC. The configuration to your PC will depend on the source of MARC records. These are the sources already reviewed by OIS:

        Erasmus Boekhandel b.v. [Netherlands]
        RISS [Korean Education and Research Information Service]

To use a source of MARC records not included in the list above, please contact OIS via the Aleph Support Center. Sources of MARC records reviewed by OIS should not be construed as a validation of the quality of the vendor's records. OIS confirms the character set being used by the vendor, and will assist with the configuration for any vendor that a library wishes to use, as long as the vendor is using a supported character set. Poorly cataloged records must be corrected by library staff. If you use a source of records not reviewed by OIS, you may introduce character errors into the catalog.

Please note that no automatic "fixes" can be applied to these records, as can be done for records loaded into HVD03 or HVD01 (via the order loader). Requests for data to be loaded by OIS, such as for large batches of data, should be submitted using a request form available at:
http://hul.harvard.edu/ois/systems/aleph/dataloads.pl#status

Using this function on a file that is too large (i.e. contains too many MARC records) will cause your client to crash.
 
Please submit any questions/comments to the Aleph Support Center:
http://hul.harvard.edu/ois/systems/aleph/forms/f-supp-cat.html

Thank you,

Corinna Baksik
Harvard University Library
Office for Information Systems
90 Mt. Auburn St
Cambridge, MA 02138

Phone: 617-495-3724
Fax: 617-496-5600