Aleph Update: HOLLIS/Aleph unavailable / Service Pack Installation

This message will be of interest to all staff using HOLLIS/Aleph.

OIS will be installing a service pack that will update Aleph Version 18.01 on Tuesday, November 27.

This message contains the following information:

1. HOLLIS/Aleph will be brought down temporarily to install the service pack.
2. Problems that will be fixed by the Service Pack
3. Instructions for how to accept the new files loaded onto Aleph via the Service Pack.

1. HOLLIS/Aleph outage

OIS will install the service pack during Tuesday morning's maintenance window.  HOLLIS/Aleph will be unavailable November 27 from 6:00 am - 6:40 am. HULINFO will be notified when the public catalog and the Aleph client are available.

2. The Service Pack will fix the following problems in Aleph:

Circulation
In order to avoid security problems caused by switching to a different login in the middle of a loan session, the system now ends the session and clears the contents only when the loan tab is active.

Acquisitions
When changing the budget on an M order (or just opened the Budget List), the "Order Completely Invoiced" flag disappeared from the line item, the Invoice Status was not changed to Cmp, and the "Would you like to mark the material as having arrived" message did not appear. This has been corrected.

3. Follow these instructions to accept the new files into your Aleph client:

1. Log into Aleph via the Cataloging or Circulation Modules (NOTE: Do NOT log in via Acquisitions Module; you may not receive the correct files if you use this module.)
2. You will get an Aleph Version Check dialog box that will say "New Aleph Files are Available.” Click 'OK' to continue to the Update Version window.
3. A GUI Update Version Window will appear on your screen showing you the files that will be added to your Aleph Client. Click the ‘Update All’ button to download the files.
4. Your Aleph client will reboot and the Aleph Password Dialog box will appear on your screen. Type in your regular username and password and you will be able to begin work as usual.

If you do not receive the Aleph Version Check Dialog box, follow these steps to update your client:

1. Click on the ALEPH menu in the Cataloging or Circulation module
2. Select Version Check from the ALEPH Menu
3. A GUI Update Version Window will appear on your screen showing you the files that will be added to your Aleph Client. Click the Update All button to download the files.
4. Your Aleph client will reboot and the Aleph Password Dialog box will appear on your screen.  Type in your regular username and password, and you will be able to begin work as usual.

Supervisors should confirm with their staff that all users have received the updated files.

If you encounter any problems with updating your Aleph Client, please contact your IT department.

We appreciate your cooperation as we work to keep the Aleph client up to date.
-- 
Beth Ann Raymond
Harvard University Library
Office for Information Systems
90 Mt. Auburn Street
Cambridge, MA 02138 

617-495-3724
617-496-5600 (fax)