Aleph Dataloading / Z39.50 Status

Last modified: Thurs May 15, 2008 at 15:02

See below for descriptions of: Current data loads | Status Report | Request Forms

 

new
DATABASE BIB SOURCE RECENT BATCH LOADS Number of Records
Harvard Union Catalog-HVD01 ACLS November 16, 2005
June 21, 2005

101
968

Harvard Union Catalog-HVD01 Baker June 05, 2007
May 29, 2007
May 29, 2007
8
6
30
Harvard Union Catalog-HVD01 Ebrary May 24, 2006
April 28,2006
March 31, 2006
885
649
525
Harvard Union Catalog-HVD01 EEBO April 24, 2006
November 21, 2005
November 21, 2005
15569
4274
839
Harvard Union Catalog-HVD01 NetLibrary December 01, 2005


3407


Harvard Union Catalog-HVD01 OCLC May 11, 2008
May 04, 2008
April 27, 2008
1563
1511
1381
LC Resource Files-HVD02 LC Books All May 15, 2008
May 08, 2008
May 01, 2008
7386
19565
11711
Vendor/Other Data Records Resource Files-HVD03 ATC May 06, 2008
April 09, 2008
March 28, 2008
222
32
252
Vendor/Other Data Records Resource Files-HVD03 Casalini May 13, 2008
May 13, 2008
May 13, 2008
7
12
1
Vendor/Other Data Records Resource Files-HVD03 Coutts April 22, 2008
February 11, 2008
January 02, 2008
1
5
4
Vendor/Other Data Records Resource Files-HVD03 Eastview Press April 29, 2008
April 29, 2008
April 21, 2008
9
7
66
Vendor/Other Data Records Resource Files-HVD03
Approval plans & firm orders		 Harrassowitz May 21, 2007
May 14, 2007
May 07, 2007
14
273
143
Vendor/Other Data Records Resource Files-HVD03
Standing orders		 Harrassowitz May 21, 2007
May 14, 2007
May 07, 2007
93
203
90
Vendor/Other Data Records Resource Files-HVD03
Approval plan with price quotes		 Harrassowitz April 16, 2007
April 02, 2007
March 19, 2007
166
118
11
Vendor/Other Data Records Resource Files-HVD03Iberbooks May 12, 2008
April 04, 2008
March 05, 2008
90
71
119
Vendor/Other Data Records Resource Files-HVD03 Leila Books May 12, 2008
April 16, 2008
April 07, 2008
153
89
53
Vendor/Other Data Records Resource Files-HVD03 Lexicon Ksie May 08, 2008
April 18, 2008
March 21, 2008
153
117
222
Vendor/Other Data Records Resource Files-HVD03 Librería García Cambeiro January 22, 2008
January 22, 2008
January 11, 2008
62
59
63
Vendor/Other Data Records Resource Files-HVD03 Marcadia January 03, 2005


4739


Vendor/Other Data Records Resource Files-HVD03 Oinos April 23, 2008
April 10, 2008
March 12, 2008
89
112
99
Vendor/Other Data Records Resource Files-HVD03 Russian Press Service April 14, 2008
April 07, 2008
February 13, 2008
74
74
59
Vendor/Other Data Records Resource Files-HVD03 Sulaiman's Bookshop April 21, 2008
April 04, 2008
April 01, 2008
175
17
150

 


Descriptions of current data loads by database/library

Data loads into: HVD01 | HVD02 | HVD03

Please contact the Aleph Support Center with questions or comments.

 

HVD01 (Harvard Union Catalog) - Data loaded from outside sources

Baker Library
OCLC batch loads
ACLS History E-Book Project
American and French Research on the Treasury of the French Language
American Civil War: Letters and Diaries
American Film Scripts Online
Asian American Drama
Black Drama
Black Thought and Culture
British and Irish Women's Letters and Diaries
Early American Imprints, Series 1 (1639-1800)
Early Encounters in North America
Ebrary
EEBO (Early English Books Online)
Literature Online - Criticism and Reference
Literature Online - Full-Text Collection
Literature Online - Poets on Screen
Making of Modern Law
Netlibrary
North American Women's Drama
North American Women's Letters and Diaries
Scottish Women Poets of the Romantic Period
Yankee Book Peddler

 

Name
 Baker Library
Library/Database
 Harvard Union Catalog - HVD01
Data Load Frequency
 Weekly
File Contents
 Recently cataloged data from the Baker Library is loaded into Aleph on a weekly basis.

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Name
 OCLC batch loads
Library/Database
 Harvard Union Catalog - HVD01
Data Load Frequency
 Weekly, on Sunday
File Contents
 All records cataloged (by using "PRODUCE" command) on OCLC are processed for addition to Aleph on a weekly basis. OCLC Techpro or other contracted cataloging performed on behalf of Harvard libraries on OCLC is added to HVD01 using this process. Note that the records can be removed from Harvard processing on a title-by- title basis; see the document How to Use 049 Subfield $o in OCLC Records.

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Name
 ACLS History E-Book Project
Library/Database
 Harvard Union Catalog - HVD01
Data Load Frequency
 Occasional updates
File Contents
 A collection of approximately 1,000 books covering American, European, Middle Eastern hisotry from ancient times to the present. Also covers the history of technology and includes book reviews.

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Name
 American and French Research on the Treasury of the French Language
Library/Database
 Harvard Union Catalog - HVD01
Data Load Frequency
 Single load
File Contents
 Includes approximately 2,000 texts, ranging from classic works of French literature to various kinds of non-fiction prose and technical writing ... genres include novels, verse, theater, journalism, essays, correspondence, and treatises ... subjects include literary criticism, biology, history, economics, and philosophy.

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Name
 American Civil War: Letters and Diaries
Library/Database
 Harvard Union Catalog - HVD01
Data Load Frequency
 Occasional updates
File Contents
 Includes over 100,000 pages of published memoirs, letters, and diaries, plus 4,000 pages of previously unpublished materials, documenting all aspects of the American Civil War through first-person accounts from a very diverse range of individuals, from soldiers and politicians to wives and spies. Supplementary material includes chronologies, biographies, bibliographies, and facsimiles of selected texts.

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Name
 American Film Scripts Online
Library/Database
 Harvard Union Catalog - HVD01
Data Load Frequency
 Occasional updates
File Contents
 American film scripts, produced or written in the 20th century; includes independent films as well as those created by major studios.

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Name
 Asian American Drama
Library/Database
 Harvard Union Catalog - HVD01
Data Load Frequency
 Occasional updates
File Contents
 Fully indexed, full-text database of more than 250 plays by Asian American dramatists, with related theatrical production and biographical material. Collection begins in the late 19th century with the works of Sadakichi Hartmann, and will include contemporary playwrights, such as Philip Kan Gotanda and Elizabeth Barroga. A significant percentage of plays in the database are previously unpublished.

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Name
 Black Drama
Library/Database
 Harvard Union Catalog - HVD01
Data Load Frequency
 Occasional updates
File Contents
 Contains the text of 1,200 rare and hard-to-find plays written from the 1850s to the present by 215 playwrights from North America, English-speaking Africa, the Caribbean, and other African Diaspora countries. Nearly a quarter of the collection consists of previously unpublished plays by writers such as Langston Hughes, Ed Bullins, Zora Neale Hurston, and Randolph Edmonds. Users can search the full text of the plays as well as investigate authors, themes, scenes, and characters.

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Name
 Black Thought and Culture
Library/Database
 Harvard Union Catalog - HVD01
Data Load Frequency
 Occasional updates
File Contents
 Fully indexed, full-text database of monographs, essays, articles, speeches and interviews written by leaders within the black community from the early 19th century to 1975. The collection begins with the works of Frederick Douglass, and will include works by W.E.B. DuBois, Alain Locke, Mary McLeod Bethune, Malcolm X, Ida B. Wells, Bobby Seale, and many others. Approximately 20% of the collection has not been previously published.

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Name
 British and Irish Women's Letters and Diaries
Library/Database
 Harvard Union Catalog - HVD01
Data Load Frequency
 Occasional updates
File Contents
 The British and Irish Women's Letters and Diaries database currently includes the full text of 60,000 pages of letters and diaries of 430 women from Colonial times to 1950. Ultimately over 1000 women's writings will be represented in over 150,000 pages of full text. Biographical information on the writers is also included, as is a bibliography of sources in the database.

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Name
 Early American Imprints, Series 1 (1639-1800)
Library/Database
 Harvard Union Catalog - HVD01
Data Load Frequency
 Single Load
File Contents
 This resource is based on the microform collection of books, pamphlets and broadsides issued in America from 1639 to 1800, recorded in Charles Evans' American Bibliography and Roger P. Bristol's Supplement to Charles Evans' American Bibliography, which includes material on virtually every aspect of life in 17th- and 18th-century America. The database provides for simple and advanced searching, and for browsing by a variety of subject terms, genre, author, and printer/publisher. Searchable, OCR-generated ASCII text is associated with each page image.

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Name
 Early Encounters in North America
Library/Database
 Harvard Union Catalog - HVD01
Data Load Frequency
 Occasional updates
File Contents
 Includes more than 100,000 pages of letters, diaries, memoirs, and accounts of early encounters between Native Americans, Europeans, Africans, and Americans on the North American continent between 1534-1860. All materials include descriptions of North America, either its natural features or interactions among various cultural groups. With the exception of indexes, all parts of a source are included. Materials written exclusively about Latin America, the Northwest Passage, or the Arctic are excluded, although if a part of a book or expedition about North America also includes these other areas, they will be included.

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Name
 Ebrary
Library/Database
 Harvard Union Catalog - HVD01
Data Load Frequency
 Monthly
File Contents
 TBD.

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Name
 EEBO (Early English Books Online)
Library/Database
 Harvard Union Catalog - HVD01
Data Load Frequency
 Single Load
File Contents
 Contains digital facsimile page images of virtually every work printed in England, Ireland, Scotland, Wales and British North America, and works in English printed elsewhere from 1473-1700. The collection contains over 100,000 titles listed in Pollard & Redgrave's Short-Title Catalogue (1475-1640) and Wing's Short-Title Catalogue (1641-1700), as well as the Thomason Tracts (1640-1661).

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Name
 Literature Online - Criticism & Reference
Library/Database
 Harvard Union Catalog - HVD01
Data Load Frequency
 Occasional updates
File Contents
 A searchable library of full-text literature journals and other key criticism and reference resources.

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Name
 Literature Online - Full-Text collection
Library/Database
 Harvard Union Catalog - HVD01
Data Load Frequency
 Occasional updates
File Contents
 A searchable library of more than 350,000 works of English and American poetry, drama and prose.

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Name
 Literature Online - Poets on Screen
Library/Database
 Harvard Union Catalog - HVD01
Data Load Frequency
 Occasional updates
File Contents
 The Poets On Screen Library contains 839 clips of poets reading their own and other poets' work.

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Name
 Making of Modern Law
Library/Database
 Harvard Union Catalog - HVD01
Data Load Frequency
 Single Load
File Contents
 Legal Treatises comprises over 21,000 works from the nineteenth and early twentieth centuries on British Commonwealth and American law, with 14,900 titles from the nineteenth century and 7,100 titles from the years 1900 to 1926. It covers nearly every aspect of law, encompassing a range of analytical, theoretical, and practical literature. The monographs and materials in Legal Treatises include casebooks, local practice manuals, books on legal form, works for lay readers, pamphlets, letters, and speeches. The collection is of interest to scholars and patrons interested in domestic and international law, legal history, business and economics, politics and government, national defense, criminology, religion, education, labor and social welfare, and military justice. The database provides for simple and advanced searching, and for browsing by author, title, and subject terms.

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Name
 NetLibrary
Library/Database
 Harvard Union Catalog - HVD01
Data Load Frequency
 Single Load
File Contents
 Contains full text of approximately 3500 ebooks which are in the public domain (classic novels, etc.).

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Name
 North American Women's Drama
Library/Database
 Harvard Union Catalog - HVD01
Data Load Frequency
 Occasional updates
File Contents
 Contains 715 plays by 152 playwrights, together with detailed, fielded information on related productions, theaters, production companies, and more. When complete, the collection will include more than 1,500 plays, of which some 20% have never been published before. The database also includes selected playbills, production photographs and other ephemera related to the plays.

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Name
 North American Women's Letters and Diaries
Library/Database
 Harvard Union Catalog - HVD01
Data Load Frequency
 Occasional updates
File Contents
 The collection includes approximately 150,000 pages of published letters and diaries from more than 600 women writing from Colonial times to 1950. Some 7,000 pages of previously unpublished materials are included in addition to biographical information. Much of the material is in copyright and is drawn from more than 1,000 sources, including journal articles, pamphlets, newsletters, monographs, and conference proceedings.

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Name
 Scottish Women Poets of the Romantic Period
Library/Database
 Harvard Union Catalog - HVD01
Data Load Frequency
 Occasional updates
File Contents
 The Scottish Women Poets of the Romantic Period database currently contains the full text of 60 volumes of romantic poetry, extensive contemporary critical reviews, as well as material written specifically for this database by leading scholars. Biographical essays are included for many of the poets. Currently, over 2400 poems, as well as several plays, letters, and authorial notes are included in the database.

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Name
 Yankee Book Peddler
Library/Database
 Harvard Union Catalog - HVD01
Data Load Frequency
 Daily, Tuesday-Saturday
Requirements
 Firm orders must be placed on GOBI in order to receive vendor records for those titles.
Vendor ID(s)
 YANKEE, LINDSAY
Order Types
 Firm and Approval. No rush orders, contins, or serials.
Typical Workflow(s)
 Firm orders - Three day process
Day 1: Titles ordered on GOBI.
Day 2/PM: YBP uploads records for titles ordered.
Day 3/AM: Records retrieved and loaded to HVD01.

Approval orders – Friday, Monday shipments
Tuesday/PM: YBP uploads records for titles in shipment.
Wednesday/AM: Records retrieved and loaded to HVD01.

YBP offers customers the option of having approval titles shipped on Monday only. This option might interest libraries who don’t want to receive approval shipments before records are available in HVD01.

Approval orders – Tuesday, Wednesday, Thursday shipments
Friday/PM: YBP uploads records for titles in shipment.
Saturday/AM: Records retrieved and loaded to HVD01.
File Contents
 Brief MARC records with Order, Item, and Price information.
Match Criteria
 ISBN only.
Standing Search
 Provisional records are overlaid with matching LC records if available.
Reports
 Duplicate records file; Multi-volume records file; Order creation log.
Available at http://lms01.harvard.edu/Order_Loader/
For more information
 Batchloading Orders describes the Order Loader process. See sections 3.0 and 4.0 of YBP’s Technical Services manual for descriptions of the GOBI workflow. Note that Harvard’s process is represented in Option 4 of section 3.2.

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HVD02 (LC Resource Files)

Vendor Name
 Library of Congress Books All
Library/Database
 LC Resource Files - HVD02
Record Loads Began
 1991 (in HULPR, then Aleph), though records with earlier publication dates may be present.
Data Load Frequency
 Weekly
Vendor Web Site
 http://www.loc.gov
Requested by
 Harvard College Library
Vendor File Contents
 LC monograph cataloging records. Does not include serial, microforms, or JACKPHY languages (Japanese, Arabic, Chinese, Korean, Persian, Hebrew, and Yiddish). Romanized records in these languages are included. Records may represent full level cataloging, CIP (cataloging-in-publication), minimal level or preliminary cataloging.
Accessing and copying files into HVD01
 From the Search Tab, choose the HVD02 base and search using Find or Browse. When record is located, push to Records Tab by clicking Catalog button from Brief List or Full + Link display. For instructions on how to duplicate the record from HVD02 to HVD01, consult the document entitled Copy Record and Duplicate Record.
Additional Notes
 The LC Resource File is also used for Standing Search, a regular process that overlays provisional bibliographic records in the Union Catalog (HVD01) with matching LC cataloging data. Consult the Standing Search documentation for more information about the Standing Search process.

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HVD03 (Vendor/Other Data Records Resource Files)

9XX fields found in vendor records

Vendor records loaded into the vendor/other data records database may include one or more 9XX tags containing acquisitions information in vendor-supplied bibliographic records. The definitions of these tags can be found by highlighting the tag in the Records Tab in Cataloging and consulting Tab 2, Tag Information. Note that 9XX fields cannot be saved into HVD01, the Union Catalog.

Records with Searchable Invoice Numbers

As of January 2004, some records contain invoice number information in the HVI field. You may search for all records on a specific invoice with a Multibase CCL query. Multiple records for the same title will appear in HVD03 if records include invoice data. See Accessing and Copying reocrds section in each vendor table below for more information.

Vendor/Other Data Records (HVD03) Sources

ATC Books International
Casalini Libri
Coutts
Eastview Publications
Iberbook Book Dealers
Leila Books (Cairo)
Lexicon Ksie
Librería García Cambeiro
Marcadia
Oionos
Otto Harrassowitz (Approval plans & firm orders)
Otto Harrassowitz (Approval plan with price quotes)
Otto Harrassowitz (Standing orders)
Russian Press Service (RPS)
Sulaiman's Bookshop (Beirut)
Weinberg


Vendor Name
 ATC Books International
Library/Database
 Vendor/Other Data Records Resource Files - HVD03
Record Loads Began
 1995 (in HULPR, then Aleph), though records with earlier publication dates may be present.
Data Load Frequency
 Weekly
Vendor Website
 http://atcbooks.com/
Requested by
 Widener Library Slavic Division
Vendor File Contents
 Monograph and periodical records from Eastern Europe and Eurasia.
Accessing and copying records into HVD01
 From the Search Tab, choose the HVD03 base and search using Find or Browse. When record is located, push to Records Tab by clicking Catalog button from Brief List or Full + Link display. For instructions on how to duplicate the record from HVD03 to HVD01, consult the document entitled Copy Record and Duplicate Record.
Additional Notes
 HVD03 records are not included in Standing Search.

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Vendor Name
 Casalini Libri
Library/Database
 Vendor/Other Data Records Resource Files - HVD03
Record Loads Began
 1995 (in HULPR, then Aleph), though records with earlier publication dates may be present.
Data Load Frequency
 Weekly
Vendor Website
 http://www.casalini.it/
Requested by
 Harvard College Library Technical Services French/Italian Division
Vendor File Contents
 Monograph and periodical records providing bibliographical coverage of titles published in Italy, the Vatican City, the Republic of San Marino, the Italian canton of Switzerland, and Malta. Pre-cataloging records are included.
Accessing and copying records into HVD01
 From the Search Tab, choose the HVD03 base and search using Find or Browse. When record is located, push to Records Tab by clicking Catalog button from Brief List or Full + Link display. For instructions on how to duplicate the record from HVD03 to HVD01, consult the document entitled Copy Record and Duplicate Record.
Additional Notes
 HVD03 records are not included in Standing Search.

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Vendor Name

Coutts
Library/Database
 Vendor/Other Data Records database - HVD03
Record Load Date
 January 2005-; includes invoice number in HVI field
Data Load Frequency
 Weekly
Vendor Web Site
 http://www.couttsinfo.com/
Requested by
 Harvard College Library Technical Services
Vendor File Contents
 Bibliographic records for monographs and serials from Canada.
Accessing and copying records into HVD01

From the Search Tab, choose the HVD03 base and search using Find or Browse. When record is located, push to Records Tab by clicking Catalog button from Brief List or Full + Link display. For instructions on how to duplicate the record from HVD03 to HVD01, consult the document entitled Copy Record and Duplicate Record.

To search by invoice number: In the Search Tab, select Multibase CCL Query from the Find Search. Use the index code WVI to search for invoice number. Insert vendor code before invoice number (example:wvi=COUTTS20010955).
Additional Notes
 HVD03 records are not included in Standing Search.

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Vendor Name

Eastview Publications (Minneapolis with offices in Russia and the Ukraine)
Library/Database
 Vendor/Other Data Records database - HVD03
Record Load Date
 June 2004; includes inovice number in HVI field.
Data Load Frequency
 Weekly
Vendor Web Site
 http://www.eastview.com/
Requested by
 Widener Library Slavic Division
Vendor File Contents
 Eastview provides bibliographic records for monographs, periodicals, and microfilm from Russia and the Newly Independent States of the former Soviet Union. As of January 2004, Harvard invoice data has also been included in 9XX field; key invoice number shown in HVI field of bibliographic record. Many records loaded into the HVD03 include standing orders and approval plans for the Widener Library Slavic Division.
Accessing and copying records into HVD01

From the Search Tab, choose the HVD03 base and search using Find or Browse. When record is located, push to Records Tab by clicking Catalog button from Brief List or Full + Link display. For instructions on how to duplicate the record from HVD03 to HVD01, consult the document entitled Copy Record and Duplicate Record.

To search by invoice number: In the Search Tab, select Multibase CCL Query from the Find Search. Use the index code WVI to search for invoice number. Insert vendor code before invoice number (example:wvi=EASTVIEW192166108).
Additional Notes
 HVD03 records are not included in Standing Search.

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Vendor Name

Iberbook Book Dealers
Library/Database
 Vendor/Other Data Records database - HVD03
Record Load Date
 January 2005-;includes invoice number in HVI field.
Data Load Frequency
 Weekly
Vendor Web Site
 http://www.iberbook.com/
Requested by
 Harvard College Library Technical Services
Vendor File Contents
 Bibliographic records for monographs and serials published in Spain and Portugal.
Accessing and copying records into HVD01

From the Search Tab, choose the HVD03 base and search using Find or Browse. When record is located, push to Records Tab by clicking Catalog button from Brief List or Full + Link display. For instructions on how to duplicate the record from HVD03 to HVD01, consult the document entitled Copy Record and Duplicate Record.

To search by invoice number: In the Search Tab, select Multibase CCL Query from the Find Search. Use the index code WVI to search for invoice number. Insert vendor code before invoice number (example:wvi=IBERBOOK60968 ).
Additional Notes
 HVD03 records are not included in Standing Search.

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Vendor Name

Librería García Cambeiro
Library/Database
 Vendor/Other Data Records database - HVD03
Record Load Date
 December 2004-; includes invoice number in HVI field.
Data Load Frequency
 Weekly
Vendor Web Site
 http://www.libronet-usa.com/
Requested by
 Harvard College Library Technical Services
Vendor File Contents
 Bibliographic records for monographs and serials from Argentina
Accessing and copying records into HVD01

From the Search Tab, choose the HVD03 base and search using Find or Browse. When record is located, push to Records Tab by clicking Catalog button from Brief List or Full + Link display. For instructions on how to duplicate the record from HVD03 to HVD01, consult the document entitled Copy Record and Duplicate Record.

To search by invoice number: In the Search Tab, select Multibase CCL Query from the Find Search. Use the index code WVI to search for invoice number. Insert vendor code before invoice number (example:wvi=GARCIA2388).
Additional Notes
 HVD03 records are not included in Standing Search.

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Vendor Name
 Otto Harrassowitz KG
Library/Database
 Vendor/Other Data Records Resource Files - HVD03
Date Range of Records
 1995 (in HULPR, then Aleph), though records with earlier publication dates may be present; invoice numbe in HVI field added January 2004-
Data Load Frequency
 Weekly
Vendor Website
 http://www.harrassowitz.de/index.html
Requested by
 Andover-Harvard, Fine Arts Library, HCL Technical Services Germanic Division, Law School Library, Loeb Design Library, Music Library, Tozzer Library
Vendor File Contents
 Approval plan and firm order records.
Accessing and copying records into HVD01

From the Search Tab, choose the HVD03 base and search using Find or Browse. When record is located, push to Records Tab by clicking Catalog button from Brief List or Full + Link display. For instructions on how to duplicate the record from HVD03 to HVD01, consult the document entitled Copy Record and Duplicate Record.

To search by invoice number: In the Search Tab, select Multibase CCL Query from the Find Search. Use the index code WVI to search for invoice number. Insert vendor code before invoice number (example: wvi=HRSW00290775). NOTE: Leading zero included in HVI field to match format of invoice number as it appears in barcode on shipping carton.
Additional Notes
 HVD03 records are not included in Standing Search.

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Vendor Name
 Otto Harrassowitz KG
Library/Database
 Vendor/Other Data Records Resource Files - HVD03
Date Range of Records
 1995 (in HULPR, then Aleph), though records with earlier publication dates may be present; invoice number in HVI field added January 2004-
Data Load Frequency
 Weekly
Vendor Website
 http://www.harrassowitz.de/index.html
Requested by
 HCL Technical Services Germanic Division, Law School Library
Vendor File Contents
 Standing Orders.
Accessing and copying records into HVD01

From the Search Tab, choose the HVD03 base and search using Find or Browse. When record is located, push to Records Tab by clicking Catalog button from Brief List or Full + Link display. For instructions on how to duplicate the record from HVD03 to HVD01, consult the document entitled Copy Record and Duplicate Record.

To search by invoice number: In the Search Tab, select Multibase CCL Query from the Find Search. Use the index code WVI to search for invoice number. Insert vendor code before invoice number (example: wvi=HRSW00290775). NOTE: Leading zero included in HVI field to match format of invoice number as it appears in barcode on shipping carton.
Additional Notes
 HVD03 records are not included in Standing Search.

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Vendor Name
 Otto Harrassowitz KG
Library/Database
 Vendor/Other Data Records Resource Files - HVD03
Date Range of Records
 1995 (in HULPR, then Aleph), though records with earlier publication dates may be present; invoice number in HVI field added January 2004-
Data Load Frequency
 Weekly
Vendor Website
 http://www.harrassowitz.de/index.html
Requested by
 HCL Technical Services Germanic Division
Vendor File Contents
 Approval plan with price quotes.
Accessing and copying records into HVD01

From the Search Tab, choose the HVD03 base and search using Find or Browse. When record is located, push to Records Tab by clicking Catalog button from Brief List or Full + Link display. For instructions on how to duplicate the record from HVD03 to HVD01, consult the document entitled Copy Record and Duplicate Record.

To search by invoice number: In the Search Tab, select Multibase CCL Query from the Find Search. Use the index code WVI to search for invoice number. Insert vendor code before invoice number (example: wvi=HRSW00290775). NOTE: Leading zero included in HVI field to match format of invoice number as it appears in barcode on shipping carton.

Additional Notes
 HVD03 records are not included in Standing Search.

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Vendor Name
 Leila Bookshop
Library/Database
 Vendor/Other Data Records database - HVD03
Record Load Date
 TBD
Data Load Frequency
 Weekly
Vendor Web Site
 http://www.leila-books.com
Requested by
 Widener Library Middle Eastern Division
Vendor File Contents
 Leila supplies bibliographic records for current and out-of-print books and periodicals published in Egypt, Jordan, Lebanon, and Oman

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Vendor Name

Lexicon-Ksiegamia Wysylkosa
Library/Database
 Vendor/Other Data Records database - HVD03
Record Load Date
 TBD
Data Load Frequency
 Weekly
Vendor Web Site
 N/A
Requested by
 Widener Library Slavic Division and the Fine Arts Library
Vendor File Contents
 Lexicon supplies bibliographic records for books and periodicals from Poland. As of January 2004, Harvard invoice data has also been included in 9XX field; key invoice number shown in HVI field of bibliographic record. Many records loaded into the HVD03 include standing orders and approval plans for the Widener Library Slavic Division.
Accessing and copying records into HVD01

From the Search Tab, choose the HVD03 base and search using Find or Browse. When record is located, push to Records Tab by clicking Catalog button from Brief List or Full + Link display. For instructions on how to duplicate the record from HVD03 to HVD01, consult the document entitled Copy Record and Duplicate Record.

To search by invoice number: In the Search Tab, select Multibase CCL Query from the Find Search. Use the index code WVI to search for invoice number. Insert vendor code before invoice number (example: wvi=LEXICON1155/04/HA/99).

Additional Notes
 HVD03 records are not included in Standing Search.

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Vendor Name

Marcadia
Library/Database
 Vendor/Other Data Records database - HVD03
Record Load Date
 December 2004-
Data Load Frequency
 Irregular
Vendor Web Site
 http://www.bslw.com/marcadia
Requested by
 Harvard College Library Technical Services
Vendor File Contents
 Full RLIN bibliographic records that match provisional records in HVD01.
Accessing and copying records into HVD01

From the Search Tab, choose the HVD03 base and search using Find or Browse. The Aleph system number of the provisional record is indexed as a Local System number in the RLIN record in HVD03 (example: knn=hol008890908-5). When the RLIN record in HVD03 is located, push to Records Tab by clicking the Catalog button from the Brief List or Full + Link display. Copy RLIN record and paste over the matching provisional record. For instructions on how to duplicate the record from HVD03 to HVD01, consult the document entitled Copy Record and Duplicate Record.

 

Additional Notes
 HVD03 records are not included in Standing Search.

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Vendor Name
 Oionos, Bookservices from Greece
Library/Database
 Vendor/Other Data Records Resource Files - HVD03
Date Range of Records
 December 2005-;includes invoice number in HVI field.
Data Load Frequency
 Weekly
Vendor Website
 http://www.oionos.com/ (in Greek)
Requested by
 HCL Modern Greek Section
Vendor File Contents
 Bibliographic records for monographs from Greece
Accessing and copying records into HVD01

From the Search Tab, choose the HVD03 base and search using Find or Browse. When record is located, push to Records Tab by clicking Catalog button from Brief List or Full + Link display. For instructions on how to duplicate the record from HVD03 to HVD01, consult the document entitled Copy Record and Duplicate Record.

To search by invoice number: In the Search Tab, select Multibase CCL Query from the Find Search. Use the index code WVI to search for invoice number. Insert vendor code before invoice number (example: wvi=OIONOS219APP).

Additional Notes
 HVD03 records are not included in Standing Search.

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Vendor Name
 Russian Press Service (RPS)
Library/Database
 Vendor/Other Data Records Resource Files - HVD03
Date Range of Records
 1995 (in HULPR, then Aleph), though records with earlier publication dates may be present.
Data Load Frequency
 Weekly
Vendor Website
 http://www.russianpress.com/
Requested by
 Widener Library Slavic Division
Vendor File Contents
 Monographs published in Russia.
Accessing and copying records into HVD01

From the Search Tab, choose the HVD03 base and search using Find or Browse. When record is located, push to Records Tab by clicking Catalog button from Brief List or Full + Link display. For instructions on how to duplicate the record from HVD03 to HVD01, consult the document entitled Copy Record and Duplicate Record.
Additional Notes
 HVD03 records are not included in Standing Search.

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Vendor Name
 Sulaiman's Bookshop
Library/Database
 Vendor/Other Data Records database - HVD03
Record Load Date
 April 2004-;includes invoice number in HVI field.
Data Load Frequency
 Weekly
Vendor Web Site
 http://www.sulaimansbookshop.com/
Requested by
 Widener Library Middle Eastern Division
Vendor File Contents
 Sulaiman's Bookshop supplies bibliographic records for current and out-of-print Arabic and foreign language books and periodicals published in the Arab world.
Accessing and copying records into HVD01

From the Search Tab, choose the HVD03 base and search using Find or Browse. When record is located, push to Records Tab by clicking Catalog button from Brief List or Full + Link display. For instructions on how to duplicate the record from HVD03 to HVD01, consult the document entitled Copy Record and Duplicate Record.

To search by invoice number: In the Search Tab, select Multibase CCL Query from the Find Search. Use the index code WVI to search for invoice number. Insert vendor code before invoice number (example: wvi=SULIMANSUL14330).

Additional Notes
 HVD03 records are not included in Standing Search.

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Vendor Name
 A. I. Weinberg Book Agency
Library/Database
 Vendor/Other Data Records database - HVD03
Record Load Date
 November, 2006-; includes invoice number in HVI field.
Data Load Frequency
 Daily/Weekly
Requested by
 Widener Library Judaica Division
Vendor File Contents
 Israeli provider of Hebrew titles.
Accessing and copying records into HVD01

From the Search Tab, choose the HVD03 base and search using Find or Browse. When record is located, push to Records Tab by clicking Catalog button from Brief List or Full + Link display. For instructions on how to duplicate the record from HVD03 to HVD01, consult the document entitled Copy Record and Duplicate Record.

To search by invoice number: In the Search Tab, select Multibase CCL Query from the Find Search. Use the index code WVI to search for invoice number. Insert vendor code before invoice number (example: wvi=WEINBERG17062-24).

Additional Notes
 HVD03 records are not included in Standing Search.

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Status Report and Request Forms

 

Status report: E-resources (bks/serials), Other Dataloads, Z39.50 targets (Updated: April 15, 2008)

The status report contains information about projects currently in progress and requests in queue. The three categories of projects included are:

E-resource projects are prioritized by DACC. Other projects are prioritized by the Aleph Steering Committee. The second tab in the file contains a list of completed or cancelled projects.

 

For a list of Z39.50 targets currently available, please consult the document Configuring your Client for Z39.50 Searching in Aleph in the Z39.50 section of the Aleph Documentation Center.

 

Request forms:

 

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Questions or Comments

If you have any questions about data loads or would like additional information, please contact the Aleph Support Center.

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