Aleph Update: HOLLIS/Aleph unavailable / Service Pack Installation

To: hulinfo@hulmail.harvard.edu
Subject: Aleph Update: HOLLIS/Aleph unavailable / Service Pack Installation
From: Kathleen Anderson <kathleen_anderson@harvard.edu>
Date: Thu, 19 Jul 2007 11:14:22 -0400
Reply-to: Kathleen Anderson <kathleen_anderson@harvard.edu>
Sender: owner-hulinfo@hulmail.harvard.edu

This message will be of interest to all staff using HOLLIS/Aleph.

OIS will be installing a service pack that will update Aleph Version 18.01 on July 24 (Tues.).

This message contains information on the following:

        A. HOLLIS/Aleph outage

        B. Problems that will be fixed by the Service Pack

        C. How to accept the new files you need for the Service Pack

A. HOLLIS/Aleph outage

OIS will install the service pack during Tuesday morning's maintenance window. HOLLIS/Aleph will be unavailable July 24 from 6:00 am - 6:40 am. We will send a message to HULINFO when the public catalog and the Aleph client are again available.

B. Problems that will be fixed by the Service Pack

Acquisitions

Filters for Budget transactions did not display on some clients (sporadic problem). This has been fixed.
When creating a new Arrival on a Standing Order, Auto Update Exp. Arrival Date (in Save Information section) did not include the system-calculated date in parentheses. You will now see the system-calculated date (which you can accept as is or change by unchecking the Auto Update Exp. Arrival Date box and adding a different claim date in the Exp. Arrival Date field).
When you changed a budget after line item was created, the display on the line items list did not refresh to show the new budget. The new budget will now appear on the line items list.
Change Inv. No. function was timing out. A workaround fix has been in place for this problem but this Service Pack includes the permanent fix.

Circulation

Patron keyword searches for patron address did not yield any results in several cases, although the matching records existed. This has been corrected.
In the Patron List, when patron name + address were longer than 200 characters, search by patron name in some cases didn't work. This has been corrected.

Indexing

Cross-references were disappearing from Sorted Index display in OPAC and Brief Recs display in Aleph client (see Aleph Update at http://hul.harvard.edu/ois/systems/aleph/updates/upd10-18-2006.html more information on this problem). This has been fixed. Note that cross-references will be created as bibliographic records are indexed (when new records are added and when existing records are saved to the server). The problem will not be completely corrected until we regenerate the indexes (we expect to do this in the Fall).

OPAC

Using the Back button after viewing a specific record from a results list did not return you to original place in the list. This has been corrected.

C. How to accept the new files that you need for the Service Pack

1. Log into Aleph via the Cataloging or Circulation Modules

NOTE: Do NOT log in via the Acquisitions Module--you may not get all of the correct files

2. You should get an Aleph Version Check dialog box that says "New Aleph Files are available, click 'OK' to continue to the Update Version window." Click on Ok.

3. An Aleph GUI--Update Version window will appear on your screen showing you the files that will be added to your Aleph Client. Click the Update All button to download the files.

4. Your Aleph client will reboot and the Aleph Password dialog box will appear on your screen. Type in your username and password.

If you do not get the Aleph Version Check dialog box, follow these steps to update your client:

1. Click on ALEPH on the main menu

2. Select Version Check from the ALEPH menu

3. An Aleph GUI--Update Version window will appear on your screen showing you the files that will be added to your Aleph Client. Click the Update All button to download the files.

4. Your Aleph client will reboot and the Aleph Password dialog box will appear on your screen. Type in your username and password.

Supervisors should confirm that all Aleph clients in their area have been updated.

If you encounter any problems updating your Aleph Client, please contact your IT department.

We appreciate your cooperation as we work to keep the Aleph client up to date.

Thanks.

KA

Kathleen Anderson
Library Systems Manager
Office for Information Systems
Harvard University Library
90 Mount Auburn Street
Cambridge, MA 02138

Phone: 617-495-3724
Fax: 617-496-5600