System Development and Upgrade Projects
The University Library Council reviewed a list of proposed OIS development projects for 2008 at their November meeting. (See the proposed project list and meeting notes on the ULC iSite.)
This year, the process was revised to include the three new senior coordinating committees. The committees reviewed all project proposals from their standing committees and working groups as well as from OIS, before recommending priorities to ULC. As in past years, all members of ULC from the HCL, Faculty Libraries and Schlesinger were asked to vote for their top priorities. This voting process resulted in a ranked list of projects. The final ranked list is available on the ULC iSite.
The top projects from the 2008 list have been added to the list below which also includes unfinished projects from previous years.
Printable PDF version of projects table
| Project name | Project sponsor/ priority |
For more info contact: | Description | Project start date | Target completion date | Level of confidence/ completion |
Oversight/ Steering Group |
|---|---|---|---|---|---|---|---|
| Automated authority control (Tech Serv Productivity #7) | 2005 ULC #01-7 | Kathleen Anderson | Implement automatic update of headings from authority records - requires testing of ExLibris functionality and decision about scope of implementation | Oct-06 | Oct-08 | L | Aleph Standing |
| Elec Data Interchng (EDI) for orders -Tech Serv Productivity #9: | 2005 ULC #01-9 | Kathleen Anderson | Implement pilot of EDI (Electronic Data Interchange) for orders; project on holding pending library user input | Apr-07 | Apr-08 | DONE | Aleph Standing |
| DRS2 - next generation enhancements | 2005 ULC #04 | Randy Stern | Define major functional improvements for DRS / continue to investigate Fedora as future platform | Jan-05 | Jan-09 | L | OIS |
| GDFR - Format registry development to support digital preservation | 2006 LDI 2 Exec | Andrea Goethals | Two-year project to develop, deploy, and populate prototype registry for digital formats; System will need ongoing support at Harvard 2009-2010 | Feb-06 | Jul-08 | H | OIS |
| LDI2: Web archiving: grant round 9 | 2006 LDI 2 Exec | Wendy Gogel, Randy Stern | Two year project to develop tools, policies and procedures to support web archiving: three project partners selected | May-05 | Dec-08 | H | ULC |
| Google digitization project | 2006 ULC | Sue Kriegsman | Plan and execute project to scan public domain works from throughout the Harvard libraries - project underway | Feb-06 | Dec-08 | H | OIS, ULC |
| OCLC reclamation | 2006 ULC #01 | Robin Wendler | Reset all OCLC holdings based on current holdings in Aleph. Three steps: 1) send all records to OCLC batched by library 2) receive back and load/update OCLC numbers in all records 3) flip to new OCLC export process for prospective OCLC holdings maintenance |
3/1/2006 on hold; project resumed 7/15/07 | Sep-08 | M | Aleph Standing |
| Improved functionality for digitized archival materials | 2006 ULC #07 | Robin Wendler | Changes to HOLLIS OPAC and PDS to improve public display and navigation between related archival materials and citation for dig arch materials | Oct-05 | tbd | H | OASIS SC?? |
| VERDE E-resource management system | 2007 ULC #01 | Laura Morse | Implement Verde in 2007. Verde will replace ERM used for e-resource acquisitions and management; project delayed waiting on stable sw release | resume 2/1/08 |
Oct-08 | M | DAC |
| Expose Harvard digital collections to provide discovery and access thru internet search engines | 2007 ULC #02 | Randy Stern | The goal of this project is to expose more of Harvard's digital resources to Internet search engines -- used increasingly by library researchers; Systems to be exposed include: TED, VC, PDS, VIA | May-07 | Sep-08 | M | ULC/PSC |
| Archivist's Toolkit | 2007 ULC #04 | Randy Stern | Investigate new Archivist's toolkit and make recommendation to ULC about project to implement; progress pending developments by external project team; if approved by ULC define timetable for implementation | Feb-07 | tbd | Manuscripts/Archives Steering | |
| DRS hardware architecture redesign including full data migration and disaster recovery planning for all LDI systems | 2007 ULC #05 | Randy, Dianne | Redefine DRS hardware architecture to provide for increased scale, improved reliability, and better infrasturcture for backup and recovery. | May-07 | Jul-08 | H | OIS |
| Captions for digital objects for IDS | 2007 ULC #07 | Randy Stern | This project will focus on the work needed to add image citations for images delivered by IDS from OASIS or from other independent web sites; scope/func specs complete | Aug-07 | tbd | Visual Materials Standing Committee | |
| Add "digital only" view to OASIS | 2007 ULC #09 | Randy Stern | In OASIS, develop a new "digital items" view for finding aids. The user should be able to toggle between the complete finding aid and only those portions for which links to digital content exist | May-07 | Mar-08 | M | |
| HD/Aleph projects | 2008 ASC #1 | Kathleen Anderson | Project includes work to allow 32044 barcodes in HD system and procedures insure HD and Aleph remain in synch | Nov-07 | May-08 | H | HD Standing |
| HGL enhancements for FY08 | 2008 HGL | Randy Stern | Three functional projects: 1. User interface enhancements 2. OAI harvester |
Sep-07 | Sep-08 | H | HGL SC |
| Aleph 19 upgrade | 2008 OIS | Dianne Stronach, Kathleen Anderson | Aleph 19 was released in April 2008. Our goal is to implement the upgrade in August 2008 -- before the new academic year begins. | Mar-08 | Aug-08 | H | Aleph Standing |
| Library Reporting System (COGNOS) hardware and software upgrade | 2008 OIS | Dianne Stronach, Kathleen Anderson | The reporting system is in need of both software and hardware upgrades to maintain basic support requirements. | May-08 | Oct-08 | M | Aleph Standing |
| Google Book Search for Harvard users (aka "hosted search" ) | 2008 OIS | Dale Flecker | Collaborate with Google to configure pilot of GBS for Harvard patrons that faciltates links to HOLLIS and Harvard licensed fulltext | Aug-07 | Feb-08 | H | OIS |
| Security compliance work: encript Aleph emails, anonymize all log files, implement new Aleph security (v 19) | 2008 OIS | Dianne Stronach | The CIO has established an annual process for IT depts to review and improve measures to insure system security and privacy for confidential information. Several of our systems and logs require some work in the next year. | Jan-08 | tbd | tbd | OIS |
| Dspace implementation to support open access repository | 2008 ULC | Randy Stern | Develop system for ingesting and storing articles in an institutional repository to support Office for Scholarly Communication | Mar-08 | Sep-08 | M | OSC |
| PDF support in DRS | 2008 ULC #01 | Andrea Goethals | Define and implement preservation strategy for PDF format objects in DRS | Jun-08 | tbd | OIS | |
| Assess, select, and implement new opac platform | 2008 ULC #02 | Robin Wendler | Task group charge with doing analysis of options and making a recommendation to ULC for implementation of new discovery platform | Feb-08 | Feb-09 | L | DMCC/PSCC |
| E-document delivery for materials from HD and on-campus libraries | 2008 ULC #03 | Kanderson | Electronic document delivery from campus libraries and HD to central Illiad server for patron service delivery - requests placed via Aleph | Jan-08 | Oct-08 | M | PSCC |
| E-mail archiving project | 2008 ULC #04 | Wendy Gogel | Project to develop infrastructure, systems, process and policy for archiving email. Work with 3 library partners: Countway, Schlesinger and Archives | Jul-08 | Jul-10 | H | CCCC |
| ERM Financial Reporting -- see Verde project | 2008 ULC #05 | Laura Morse | Provide comprehnsive system/tools for recording and reporting on financials for all e-resources - incorporate analysis into Verde project and define strategy for accomplishing this goal | Apr-08 | Aug-08 | L | DAC |
| Analyze/propose tools to expose library resources in iCommons web sites | 2008 ULC #06 | Randy Stern | Work with library partners to define tools for development | tbd | tbd | tbd | Public Services |
| Olivia redesign and next generation system | 2008 ULC #07 | Randy Stern | Due to recurring instability, ULC is leaning toward replacing Olivia; consultants were hired to anaylze our current visual materials envirnmentand make recommendations for next steps | tbd | tbd | tbd | Visual Materials Standing Committee |
| Create e-resource linking tool | 2008 ULC #08 | Laura Morse | Develop tool to simplify and faciltate process of adding persistent links to e-resources to library websites | tbd | tbd | tbd | Public Services |
| PDS enhancements for 2008 | 2008 ULC #09 | Randy Stern | Implement enhancements to Page delivery specified by the Digital Content Systems Working Group (DCSWG) including: enhanced usabilty, support for non-Latin scripts, enhancements to metadata | tbd | tbd | tbd | Digital Collection Systems Working Group |