DRS Billing policies

DRS funding model

DRS funding is based on a partial cost recovery model. Funding is divided into three components with different sources of support:

• DRS infrastructure is considered a common good and is financed through the OIS library systems assessment. Infrastructure costs include: development staffing, maintenance, operations, and UIS costs (except those directly related to storage).

• DRS storage costs, in general, include costs that increase with the amount of materials stored. This includes disk space purchase, maintenance, or rental by OIS. Such costs are recovered by charging fees to the object owner. Currently, the cost per gigabyte of storage is $5.00 per year.

• DRS object transformation costs are incurred when technological changes require that the DRS transform objects to a new format to preserve usability. Object owners are responsible for costs associated with object transformation. Costs will vary depending on the type of transformation and the number of objects involved.

Note that there are no costs associated with the actual act of depositing objects; only costs associated with object storage and transformation.

DRS billing model

DRS services will be billed on a quarterly basis. Storage costs are calculated based on number of objects in storage at the end of the billing period. Objects will be billed to the University accounting system using the 33 digit accounting code provided.

For the first two years of any LDI-funded project, LDI will fund DRS storage and the owner will not be billed. In the third year, the sponsoring unit will be billed for 50% of the Repository costs. After the third year, the owner will be responsible for all Repository costs. For LDI projects, the first year of complimentary storage begins on the date that the first batch of digital objects is deposited.