<?xm-replace_text {title}?>

med#####[Creator. Title of Collection, Dates: Finding Aid]mm/dd/yyyy [encoder's name] [Collection Number or Record Group and Series Number][AACR2 Name Authority. Title, Dates: Finding Aid.]Francis A. Countway Library of Medicine. Center for the History of Medicine. Harvard Medical Library and Boston Medical Library

Month, day, year

If financial gift received to process, place information here.Francis A. Countway Library of Medicine. Center for the History of Medicine.[collection number or series number][AACR2 name authority][Title of records/papers],yyyy-yyyy (inclusive), yyyy-yyyy (bulk)[most accurate description of extent as noted in the MARC record]Short description of the contents of the collection/records, etc.Accession number xxxx-xxxImmediate source of acquisition Month dd, yyyyAccession number xxxx-xxxImmediate source of acquisition Month dd, yyyy

[If any additional information relating to custody, note here.]

Processed by [ processor nameor phrase like "by so-and-so and so-and-so under the direction of so-and-so(use[processor name or phrase like "by so-and-so and so-and-so under the direction of so-and-so]

Processing staff in the Center for the History of Medicine [did whatever]. [Whatever] included [for example: recontainering, creation of finding aid, re-ordering of materials, etc.] [Most likely include the following sentence about discards:] Processing staff discarded duplicate records and records that did not meet the collection policy of the Center for the History of Medicine, etc.

For a collection without restrictions: Access requires advance notice. There are no restrictions on this collection. Contact the Reference Librarian for further information.

For a collection with Harvard University or other restrictions: Access requires advance notice. Access to Harvard Unviersity records are restricted for 50 years from the date of creation. These restrictions are noted where they appear in Series X. Access to personal and patient information is restricted for 80 years from the date of creation. These restrictions appear in Series X. Researchers may apply for access to restricted records. Consult the Reference Librarian for further information.

[If records at HD.] The Records/Papers, etc. are stored offsite. Researchers are advised to contact reference staff for more information concerning retrieval of material.

The Harvard Medical Library/Boston Medical Library does not hold copyright on all the materials in the collection. Requests for permission to publish material from the collection should be directed to the Reference Librarian. Researchers who obtain permission to publish from the Reference Librarian are responsible for identifying and contacting the persons or organizations that hold copyright. Reference Services and Access Information.

Preferred Citation

Harvard Medical School. Office of the XXX. [Records or series title, xxxx-xxxx.] Harvard Medical Library, Francis A. Countway Library of Medicine, Boston, Mass. or

Collection name, dates, [Call number]. Harvard Medical Library, Francis A. Countway Library of Medicine, Boston, Mass.

Related Records/Papers/Collections, etc. in the Francis A. Countway Library of Medicine, Center for the History of MedicineRecords of the [Agency Name].[Call number]Papers of [Personal Name.][Call number]Related Records/Papers/Collections, etc.

[The records of x can be found at y.]

Series and Subseries in the CollectionSeriesSubseriesSubseriesSubseriesSubseriesSeriesSubseriesSubseriesSubseriesSubseriesBiographical Notes/Historical Notes

[Start not with the date of founding, but with a substantial piece of information, raison d'etre of the agency, or topic sentence. (Wait until _next_ paragraph or sentence to begin a chrnological narrative.) For example: "The Dean of Students was responsible for many aspects of the non-academic lives of Harvard College students. These responsibilities have been shared by many college officials over the years." or "Joe Schmo was the first person to balance on a ball while juggling plates].

Chronology of Organization/Person [if neccessary].Resources on the History of X[Author name could also be]. <?xm-replace_text {title}?>[Place of publication : publisher, yyyy.][Author name could also be]. <?xm-replace_text {title}?>[Place of publication : publisher, yyyy.]Scope and Content

[Hit the following areas, add more if needed: ] These records are the product of/document the [phrase or sentences about primary value of record group overall]. [Sentence or two about what is generally documented or represented, such as activities, topics, and years. ][Phrase or sentence about the date scope of the material.] [Sentence or two about significant or unexpected topics, activities, and years (e.g. if it is the Dept. of Apples, mention the few records relating to Oranges here]. [Sentence adjuring researchers to look at whichever is the "main" series if there is one.] [Optional sentence indicating forms of documentation (it is now safe to say "correspondence" if you want to).]

Series and Subseries Descriptions and Box and Folder ListsSeries I. [series title], yyyy-yyyy.## cubic feet/boxes

If neccessary.[Not all of the elements below have to be used. Use whichever apply.]

[Acquisitions information particular to this series only.]

Custodial History: [Custodial information particular to this series only.]

[Restrictions particular to this series only]

History of the [event, problem, subagency, project, activity the series' existence is attributable to]

[If any; historical information pertaining to this series only.]

[See outline of scope and contents above. The records document [blah, blah, blah, pertains to this series only.]

[Use to indicate a filing order such as chronological or alphabetical that applies to this series only; you are more likely to use this if there are no subseries.]

[subseries title], yyyy-yyyy## cubic feet/containers

All of the elements available for a series are also available for a subseries, sub-series, or any subordinate unit of description of any level ( including folder or document, if needed; caveats carry over.) However, we often don't differentiate information at the lowerst level (usually level ="item" and usually describing a folder). Instead, we throw physical description and other minor notes into a note within the <did>. We put information of more import inot a note that follows the <did>.

Box X: Folders x-xx.1.Folder title, yyyy.

note relating to item.

2.Folder title, yyyy.3.Folder title, yyyy.[subseries title], yyyy-yyyy## cubic feet/containers