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Systems & Planning: Office for Information Systems

Library Digital Initiative--Collections and Resources


E-Resource Management and Licensing Program

Previously known as the Digital Acquisitions Program, the evolvingHarvard E-Resource Management and Licensing program supports the sharedpurchase, licensing, and implementation of commercially availableelectronic resources for the Harvard libraries.

More than 70 new databases and other e-resources were acquired in FY2006, including AnthroSource; Business Source Complete; Classical MusicLibrary; Garden, Landscape & Horticulture Index (EBSCOhost);LexisNexis Congressional Research Digital Collection; Making of ModernLaw: US Supreme Court Records and Briefs 1832–1978; and the USCongressional Serial Set (1817–1980) with American State Papers(1789–1838). There was also a large increase in the number of Asiane-resources, including additional content from East View InformationServices, KISS (Korean Knowledge Information Services), JapanKnowledge, and a large number of dictionaries and other resources.

More than 500 new e-journals and 100 new e-books were made availableto the Harvard community, in addition to an increasing number of onlinejournals, newspapers, and even e-books added to aggregated databasessuch as Academic Search Premier (EBSCOhost) and LexisNexis AcademicUniverse.

The central HUL E-Resource Management Program processed payments ofmore than $2.3 million in FY 2006, a significant increase over theprevious year. This was due in part to “flipped” journal deals in whichthe bulk of the payments are now being made for the online access fortitles that are available in both print and online versions.

The increasing number of e-resources creates a growing demand forefficient processing and cataloging of new resources. To support thisgoal, staff from the central e-resource management program developed aseries of workshops to train library staff in the workflow andrequirements of e-resource licensing, acquisitions, processing, andcataloging. An equally important effort resulted from work with theDigital Acquisitions and Collections Committee (DACC) to develop aHarvard standard license. The license template will enable licensingspecialists throughout the Harvard University Library to enter intolicense negotiations with vendors while ensuring that license terms areconsistent with guidelines approved by the Office of the GeneralCounsel.

Internal Challenge Grant Program

Since1998, the LDI grant program has funded 45 projects through whichhundreds of Harvard staff members have gained experience in workingwith digital projects. In FY 2006, eight projects were completed. Eightprojects were awarded. Five projects employed LDI’s ManagementAssistance and Planning programs (LDI MAP), a cost-recovery servicethat has provided customized, hands-on assistance to managers of LDI’sgrant-funded projects.

Projects Completed in FY 2006

Music from the Archive: A New Model of Access to Rare and Unique Sound Recordings

Eda Kuhn Loeb Music Library (Harvard College Library/FAS)

Laura Boulton Collection of Byzantine and Orthodox Musics

Joseph Jeffers Dodge Collection of Duke Ellington Recordings

James Rubin Collection of Indian Classical Music

Digitization of the Slide Library

Fine Arts Library (Harvard College Library/FAS)

Enabling Access to Historical Images of the Harvard Medical School

Countway Library of Medicine (Harvard Medical School et al)

The Pickens Collection on China’s Muslims

Harvard–Yenching Library (Harvard College Library/FAS)

Russian Theatrical Designs in the Harvard Theatre Collection

Harvard Theatre Collection, Houghton Library (Harvard College Library/FAS)

Nuremberg Trials Project—Case 1 Medical Trial

Harvard Law School Library

Trade Catalog Collections

Baker Library (Harvard Business School)

Pre-1601 English Law Collection Access Project

Harvard Law School Library

Projects Awarded in FY 2006

The Development of American Capitalism

Baker Library (Harvard Business School) and Harry Elkins Widener Memorial Library (Harvard College Library/FAS)

Digital Scores from the Collections of the Eda Kuhn Loeb Music Library, Phase II

Eda Kuhn Loeb Music Library (Harvard College Library/FAS)

Harvard Project on the Soviet Social System Online

The Davis Center for Russian and Eurasian Studies (FAS) withsponsorship from the Slavic Division of Widener Library (HarvardCollege Library/FAS)

Orchidaceae Type Specimen Project

The Harvard University Herbaria (HUH), with sponsorship from the HUH Botany Libraries

Imaging the Urban Environment

Harvard Map Collection (Harvard College Library/FAS )

Web Archiving Development Project—Documenting Born-Digital Harvard

Harvard University Archives (Harvard University Library)

Web Archiving Development Project—Blogs: Capturing the Alternative Voice

Schlesinger Library (Radcliffe Institute for Advanced Study)

Web Archiving Development Project—Japanese Constitutional Revision Kenkyűkai

Edwin O. Reischauer Institute of Japanese Studies with sponsorship from Harvard College Library/FAS

Communication and Outreach

OIS keeps the Harvard library community informed about access toresources, infrastructure development, digital library projects, andrelated activities through articles and announcements in HarvardUniversity Library Notes, presentations throughout the University, andthe following web sites:

  • The Office for Information Systems (OIS) web site contains information about available Harvard University Library systems and services.

This year, a new web site produced jointly with the Open CollectionsProgram was launched: A Selection of Web-Accessible Collections,located at, provides easy accessto many of Harvard’s subject-specific digital collections. A companionpublication ( wasdeveloped in collaboration with the HUL communications office. Themuch-requested publication Key to Online Resources( underwent its fourthprinting.

Also this year, OIS began collaborating with Harvard’s new Centerfor Geographic Analysis (CGA). OIS and CGA are pursuing the HarvardGeospatial Library (HGL) as the primary data-sharing platform forgeospatial data sets across the University, and they agreed to jointlyfund HGL development. Members jointly sit on steering committees forHGL and CGA, with a primary focus on extending HGL. In addition, stafffrom both groups worked closely on training, presentations, and staffrecruitment for CGA.