Administration and Programs
The Harvard Depository (HD), which completed its 22nd year of service in FY 2008, is a high-density, offsite storage facility shared by the Harvard libraries and located 30 miles west of Cambridge. Research libraries and consortia worldwide have emulated the innovative design of the Harvard Depository. HD web pages, revised extensively in FY 2008, can be found at http://hul.harvard.edu/hd.
As of the end of FY 2008, the Depository held in storage nearly 7.3 million items comprising various media, including books, records boxes, microformats, films, etc. Of this number, books and archival material comprise approximately 6.7 million items.
New accessions in FY 2008 were 454,877 discrete items. Books made up the majority of new accessions, with 447,000 individual volumes accessioned. Widener Library transferred 194,581 new items to the HD in FY 2008. Other Harvard library clients with substantial transfer rates were the Harvard Law Library (57,102), the Harvard–Yenching Library (64,501), and Government Documents (20,773). MIT Libraries also transferred 48,762 books, the largest by far of the non-Harvard HD clients. Records management clients transferred 7,876 boxes of records in FY 2008.
227,357 items were retrieved in FY 2008, or 3.11% of total holdings. Library users placed 151,579 retrieval requests using the HOLLIS HD request interface, an increase of 4% over the previous year. All non-HOLLIS requests for services and supplies are submitted through interactive forms on the HD web site and account for the remainder of the retrievals (more than 75,000 requests). There were 11,426 retrieval requests from Widener Library’s Interlibrary Loan department in FY 2008, consistent with FY 2007.
At the end of FY 2008, stored media occupied 1,134,907 BSF, a net increase of 45,203 BSF in FY 2008, or more than 89% of existing capacity. In the film vault, 18,110 BSF were occupied of a total of 19,386 BSF, or 93.4% of capacity. New transfers to the HD in FY 2008 comprised 79,802 BSF; ongoing consolidation of shelves and withdrawal of records boxes and other materials result in the net increase of 45,203 BSF in assigned shelf space.
JSTOR Dark Archive Project
Beginning in FY 2005 and continuing under a two-year agreement, a non-circulating archive was created at the HD of paper material digitized in the JSTOR journal database through October 2003. By the end of FY 2008, the archive represented 87% of the database, with supplemental volumes arriving daily. Meanwhile, a continuation of the agreement was successfully negotiated to include the journal titles added to the archive after the initial agreement was struck, more than 15 million additional pages. This agreement will continue the relationship with JSTOR through 2010, with additional annual agreements thereafter to include titles added to the continuously growing database. At the end of FY 2008, the titles associated with this second agreement were 35% complete.