Records Management Services administers off-site records storage for University offices at the Records Center at Harvard Depository. The Records Center is a secure, state-of-the-art facility designed for storing infrequently used records. Storing records at the Records Center can
- Free up valuable office space
- Provide security by controlling access to records
- Protect your vital records
- Improve management of your records through automatic reminders and regularly scheduled shredding
Using the Records Center
Records deposited at the Records Center continue to be your records. Your office
- retains custody of the records
- pays for storage
- controls access to the records
- authorizes the destruction of your records or their transfer to the University Archives
You may recall records to your office at any time. Next-day delivery is standard.
Records Center Fees
The monthly rate for a standard shelf is $5.75 per month, or $.72 box/month. The charge for recalling a box from storage is $2.33 per box. Please see our price sheet for other Records Center fees.
Getting Started
Download a contract to set up your account.
Attend our Out of Sight workshop for detailed information on how to deposit records at the Records Center. Sign up at our web site.
Use the General Records Schedule to help determine how long you need to keep records. For records not covered by the GRS, Records Management Services can help you determine their retention and eventual disposition.
Contact Records Management Services
If you have any questions, please call us at 495-5961 or send an e-mail to archives_rms@harvard.edu. |
