Before You Begin
The Archives accessions Magna Cum Laude and Summa Cum Laude undergraduate theses only. If you have any questions regarding other theses, please call the Records Management Office before including them in your transfer.
If you have any theses submitted in November that you have not yet transferred to the University Archives please include them. If you have theses from previous years, please submit them with separate paperwork.
Prepare the Theses for Transfer
The Archives will arrange to have the theses bound according to archival standards for permanent storage. Please do not transfer any theses bound in any type of binder, including "spring-back." Ask students to tie up the loose copy with library binding tape. The Records Management Office will supply your office with binding tape as need. They should be tied package style, like this:
Preparing Paperwork and Boxes for Archival Transfer
Please complete the below forms. The paperwork should be submitted electronically, so please save a copy to your computer. It is a good idea to complete the thesis list as you pack your boxes. You can order standard record cartons (12"Lx15"Wx10"H) through our office.
Required:
Transmittal Cover Sheet
Sample Transmittal Cover Sheet
Theses List
Necessary if more than one box will be submitted:
Theses Box List
Arrange for Pickup
Once the boxes are packed and the paperwork is completed:
- Email the paperwork as an attachment to rmo-archives@hulmail.harvard.edu.
- Fax the signed coversheet to 617-495-8011 and place the original in box one of the pickup.
- Remember to number the boxes so that they correspond to the Container List. The number should be written on the short end of the box.
We will review the paperwork and contact you with any questions. You will receive an email confirmation from us once the pickup order has been placed. Pickups are usually made within two to three business days after the paperwork is submitted. If you have any special pickup instructions, please let us know in your initial email.
If you have a small number of theses, we can pick them up by hand or you can stop by our office to drop them off. We are located in the University Archives in Pusey Library which can be accessed through the West Entrance of Lamont Library.
Contact Records Management Services
If you have any questions or are ready to order boxes, please call us at 495-5961 or send an e-mail to rmo-archives@hulmail.harvard.edu.
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