The University Archives collects prize papers, these include Hoopes and Bowdoin, through the Prize Office.
Preparing Paperwork and Boxes for Archival Transfer
Please complete the forms below. The paperwork should be submitted electronically, so please save a copy to your computer. It is a good idea to complete the container list as you pack your boxes. You can order standard record cartons (12"Lx15"Wx10"H) through our office.
Required:
Transmittal Cover Sheet
Sample Transmittal Cover Sheet
Prize Papers List
Necessary if more than one box will be submitted:
Prize Papers Container List
Arrange for Pickup
Once the boxes are packed and the paperwork is completed:
- Email the paperwork as an attachment to rmo-archives@hulmail.harvard.edu.
- Fax the signed coversheet to 617-495-8011 and place the original in box one of the pickup.
- Remember to number the boxes so that they correspond to the Container List. The number should be written on the short end of the box.
We will review the paperwork and contact you with any questions. You will receive an email confirmation from us once the pickup order has been placed. Pickups are usually made within two to three business days after the paperwork is submitted. If you have any special pickup instructions, please let us know in your initial email.
Contact Records Management Services
If you have any questions or are ready to order boxes, please call us at 495-5961 or send an e-mail to rmo-archives@hulmail.harvard.edu.
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